CPW CONTRACT ADMINISTRATOR III (Denver, CO)

Department Information OPEN TO STATE OF COLORADO RESIDENTS ONLY

Consider joining the dedicated people of the Colorado Department of Natural Resources. Its our mission to manage and conserve Colorados natural resources for the benefit of people today and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
We invite you to explore our website at to find out more about the work we do to manage Colorados natural resources for today and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 11 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness Program .

COLORADO PARKS AND WILDLIFE
Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.
The Procurement Unit serves a combination of the contracting and purchasing functions needed by Colorado Parks and Wildlife (CPW) employees to accomplish their own job duties. The Procurement Unit provides statewide administration of CPWs procurement functions by assisting CPW staff members in obtaining the commodity and/or service needed for the agency to meet specific goals. Functions of the Procurement Unit include posting commodities on the States VSS system for fair and competitive selection and then awarding the winning bid; issuing purchase orders; reviewing requests for services and helping staff obtain the proper pre-approvals (Personal Service Certification, OIT approval, or waivers necessary from the State Controllers Office); drafting and reviewing various contract types (Interagency, Intergovernmental, Personal Service, Lease, Grant and Subgrant Agreements, vendor agreements, Construction, etc.) and routing of these contracts for approval by the State Controller (or his delegate). Members of the Procurement Unit work with CPWs project managers and budget liaisons to correctly code all purchases and contracts with the correct coding strings and also act as the coordinator between the State Controllers Office (or his delegate) and CPW staff on contract questions. Description of Job This position functions at a professional level and requires the knowledge, experience and application of concepts and principles of contract administration and state purchasing rules. Position engages in developing, drafting, and administration of a variety of contract types. Cross training will occur with the other contract administrators and purchasing agents to remain familiar with the processing of all types of contracts and purchase orders, even areas in which other positions are currently the lead. Emphasis is on unique and complex contracts for which standard formats and provisions do not suffice, waivers for unusual requirements are needed, and/or for which significant original drafting will be required. Serves as a CPW resource providing consistency and management of contracting processes. Specific duties include, but are not limited to:
Contract Administration
Functions at a professional level and requires the knowledge, experience and application of concepts and principles of contract administration. Engaged in developing, drafting, and administration of various types of contracts. Emphasis is on unique and complex contracts for which standard formats and provisions do not suffice, waivers for unusual requirements are needed, and/or for which significant original drafting will be required. Serves as a CPW resource providing consistency and management of contracting processes. Ensures that contracts meet legal and procedural requirements and are processed on a timely basis. Upon execution of the contract by the State Controller, the position notifies the contractor when work may begin.

Compliance and Quality Control
Tasked with ensuring that all required approvals have been obtained and rules complied with, which includes coordinating with the DNRs Executive Directors Office (EDO), HR, and EDO Purchasing Office, as well as providing the rationale as to what waivers are needed from the State Controllers Office, State Purchasing Directors office and/or the Attorney Generals office.

Data Management and Task Deadline Tracking
Every contract entered into by CPW is required by the EDO Purchasing office to be entered into CMS, CORE, DocuSign and additional tracking systems as needed. Enters the information into such systems according to precise requirements.

Customization and Special Circumstance Agreements
Contracting needs will vary throughout time within CPW and may adjust as new programs are created that may require a new contract template or routing pathway. Responsible for working with the project managers to understand the funding source and any requirements it may have associated with it as well as the procurement method used to award the contract. Will work with the project managers to facilitate their development of a scope of work for the new service and then work with the DNR and State Controllers office to make sure that the new approach is acceptable to the State Controllers office. As changes occur at the State Controllers office that lead to changes in the accepted State Controller template contracts, this position works to maintain updated information both internally as well as communicating via email and direct conversations with project managers to communicate what the changes are and notify CPW of updated contract templates and requirements in a timely manner.

Other duties as assigned. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications
Six (6) years of relevant experience in contracts/purchasing/procurement an occupation related to the work assigned to this position
OR
A combination of related education in Public Administration, Law, Business, Program Management/Project Management, Accounting, Finance and/or relevant experience in an occupation related to the work assigned equal to six (6) years.

Preferred Qualifications

• Current or former State experience relevant to this position
• Current or former Colorado Parks & Wildlife work or volunteer experience
• Experience in Colorado government procurement, CORE, CMS and VSS system.
• Law degree

Required Competencies

• Must have outstanding customer service skills which includes timely responses to all customers and have excellent interpersonal skills including the ability to communicate through all avenues of communication (e.g., email, phone, website, in person etc).
• Must be able to deliver training to staff and write and/or edit scopes of work as needed for new processes; revise existing processes and communicate changes to all customers and staff.
• Must be process-oriented to manage multi-step processes for multiple agreements at the same time.
• Must have high attention to detail and the ability to remain organized, focused, engaged and productive when confronted with high-volume workloads.
• Must be able to negotiate contracts to organize and maintain multiple purchase/contract requests of varying timelines.
• Must be able to adapt to change and complete work amid competing demands on time (walk-in traffic, phone calls and emails) in a high pressure, fast paced environment with short deadlines.
• Ability to work with minimal supervision and, at times, coworker interaction within a team environment and problem solve independently and as a team member.
• Ability to analyze and understand budgets.

Conditions of Employment

• State of Colorado residency is required at the time of application.
• Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle.
• This position is entirely remote. Occasional in-person attendance is necessary (staff meetings, conferences, agency events, etc.)
• Some travel may be required across the state to help present procurement training to CPW staff.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

APPEAL RIGHTS:
It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (...), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed ...) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at ...; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement .

• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

Equity, Diversity, and Inclusion The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at ... ADAAA Accommodations Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at ... at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. E-Verify DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities.
TollFree Applicant Support - Technical Help If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at ..., Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.