Project Coordinator -Water Resources

* Salary Grade SG116* * Recruitment Range: $71,724.00 - $89,573.00*

** Salary offered will be determined based on directly related experience **

* Work Location is Operations Center 653 Veterans Pkwy., Clayton, NC (Johnston County) *

The Town of Clayton is seeking applicants for a Project Coordinator for the Water Resources Department . The Town of Clayton employs more than 340 full-time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec, Library, and Cultural Arts.

Come and join us! Our Water Resources Department will be actively recruiting for this position at our local Operations Hiring Event held on July 23rd click HERE for more information!

The Town of Clayton is the fastest growing town in Johnston County, which is the fastest growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long-time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is; a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community.

Duties & Responsibilities

The Project Coordinator position is responsible for supporting and coordinating municipal capital improvement and asset management projects. This position plays a critical role in tracking the progress of renewal and replacement initiatives, assisting with construction project oversight, and ensuring compliance with applicable laws, policies, and procedures. The Project Coordinator helps manage project documentation, budgets, timelines, and communications, serving as a vital link between internal departments, contractors, and the community. In addition, this position provides support for private development project review, tracking, and coordination, working closely with the Development Services Departments assisting with plan review and encroachment agreement processing.

• Coordinate and monitor infrastructure replacement projects from planning through close-out.

• Assist in the implementation and tracking of asset management programs and renewal/replacement plans.

• Prepare project budgets, bid documents, solicit quotes, and assist with public procurement in compliance with NC General Statutes.

• Track project expenditures, assist with budget monitoring, and ensure fiscal accountability for assigned work.

• Maintain and update project records, schedules, and reports using project management tools and systems.

• Conduct site visits to observe construction progress and document work status.

• Collaborate with contractors, inspectors, and municipal staff to resolve field issues and ensure compliance with specifications.

• Support contract administration, including review of pay applications, change orders, and contract close-out documents.

• Serve as a liaison with vendors, consultants, utility companies, and community members as needed.

• Assist with public outreach and communication related to project impacts or schedules.

• Contribute to annual capital planning and budgeting processes by identifying potential infrastructure needs and renewal priorities.

• Track and review private development projects in coordination with the Development Services Department.

• Serve as a liaison for private development to ensure compliance with municipal engineering standards and specifications.

• Coordinate and manage encroachment agreement requests related to development within public rights-of-way and easements.

• Perform other related duties as assigned.

Special Requirements, Education & Experience

Minimum Qualifications:

• Knowledge of municipal infrastructure, including streets, stormwater, water distribution, sanitary sewer, and facility systems.
• Understanding of construction practices, materials, and methods relevant to public works and utility infrastructure.
• Familiarity with North Carolina public procurement, bidding, and contracting laws.
• Strong organizational and project tracking skills with attention to detail.
• Ability to interpret construction drawings, specifications, and regulatory documents.
• Proficient in Microsoft Office Suite, project management software, and geographic information systems (GIS) tools preferred.
• Strong written and verbal communication skills for coordination, reporting, and stakeholder engagement.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Ability to work collaboratively with multidisciplinary teams and external partners.
  

Required:

• High School Diploma or GED

Preferred Qualifications:

• Associates degree in Construction Management, Engineering Technology, Public Administration, or a related field.
  

Certifications (Preferred but Not Required):

• PMP (Project Management Professional) or CAPM (Certified Associate in Project Management)
• APWA training/certifications related to public works and procurement
  

*SUBMIT OFFICIAL APPLICATION USING THE TOWN'S CAREER WEBSITE*

If you have technical issues submitting your application, please call the NEOGOV (governmentjobs.com) Help Line at .... If there are any questions about this posting, other than your application status, please contact the Human Resources Office. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. To check the status of your application, please log on to your NEOGOV account and click Application Status. It is not necessary to contact the Human Resources Office to check the status of an application. Normal processing time for applications is 30-45 days from the closing date of the posting.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders. Degrees must be accredited by the U.S. Department of Education. Transcripts and degree evaluations may be uploaded with your application. To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. Attached or incorporated resumes (including Text Resumes on the on-line application) WILL NOT be used for screening for qualifying credit. See Resume or See Attachment WILL NOT be accepted in lieu of completing an on-line application form. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Applicants may be subject to a criminal background check. Credit and motor checks are required for some administrative, finance and operational positions. Applicants will be required to take and pass a Pre-Employment Drug and Alcohol screen once they are verbally given a conditional offer of employment. Depending on the position, employees may be subject to random drug and alcohol screens throughout their employment. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

Town of Clayton employees enjoy many benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Benefits information can be found by going directly to the Town of Clayton website at:

When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills & abilities, internal equity and budgetary considerations pertinent to the advertised position. The Town of Clayton is an Equal Opportunity Employer. Hiring salary will not exceed hiring pay range unless approved by the Town Manager.

Applications may be reviewed to determine if applicants education and experience is more applicable to other vacant positions within the Town.