Associate Project Manager - Remote

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career thats making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each others truest selves.

We understand that pursuing a new job is a big deal. Maybe youre afraid you wont fit in. Well, heres the good news. For us, the days of fit in to get in are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

Our Newest Opportunity:

Summary:

An Associate Project Manager at OneDigital assists in the management and execution of projects, working under the guidance of a tenured Project Manager. This role involves contributing to project planning, scheduling, and resource allocation, while also monitoring project progress and facilitating communication among stakeholders. The Associate Project Manager will help manage risks and issues, ensuring that project objectives are met while adhering to organizational standards and best practices. This position is ideal for individuals looking to develop their project management skills and gain experience in a dynamic environment.

Essential Duties and Responsibilities:

Project Planning & Scheduling :

• Create project charters and plans that outline the project's scope, goals, milestones, timeline, resources, tasks, and expected deliverables.

• Establish clear project deliverables and define measurable criteria for success.

• Facilitate and organize project meetings and working sessions, including preparing agendas, taking notes, and assigning and monitoring action items.

• Develop change management plans to ensure alignment and success among end-users.

• Executive Sponsor & Stakeholder Management :

• Conduct stakeholder analysis and adapt the project management strategy based on insights obtained during project intake process.

• Prepare RACI Matrix to clearly outline roles, responsibilities, and deadlines, ensuring accountability and collaboration within the team.

• Serve as a primary point of contact for executive sponsors, ensuring they are informed and engaged throughout the project lifecycle.

• Establish a regular feedback loop to engage stakeholders, gathering insights and concerns to guide project modifications.

Risk & Resource Management :

• Identify and mitigate potential risks, assumptions, issues, and dependencies that could affect project timelines, resources, or outcomes.

• Manage vendor relations, including the submission of contracts for approval from executive sponsor , legal, and IT departments.

• Facilitate efficient allocation of project resources, including personnel and equipment, to optimize performance.

• Continuously assess identified risks and resource utilization throughout the project lifecycle to prevent constraints.

Communication & Documentation :

• Promote effective communication among the executive sponsor, project team, and stakeholders to ensure clarity and foster collaboration.

• Communicate project changes, decisions, and updates to all relevant parties .

• Utilize project management software and tools to maintain and update project documentation.

• Organize and archive project documentation to ensure it is easily accessible, well-structured, and current for team members and stakeholders.

Monitoring & Reporting :

• Assess project progress and performance to identify deviations and implement necessary adjustments.

• Prepare and present project updates to the Working Steering Committee and Executive Steering Committee.

• Implement quality assurance practices to ensure project outputs meet established standards and adhere to organizational procedures.

• Complete post-project retrospectives to evaluate successes and challenges, capturing lessons learned to enhance future project execution.

Qualifications, Skills and Requirements:

• Project Management Methodologies :

• Experienced in utilizing project management systems (Smartsheet, Asana, Miro) and adept at understanding and applying Agile or Waterfall m ethodologies bas ed on specific project needs.

Communication Skills:

• Strong verbal and written communication skills, with the ability to work effectively with diverse teams , stakeholders , and leadership.

Organization and Time Management Skills:

• Proficiency in organizing tasks, managing deadlines, and maintaining project documentation to ensure smooth project execution and tracking.

Change Management:

• Knowledgeable in change management principles, capable of leading teams through project changes and ensuring stakeholder buy-in.

Analytical Skills:

• Competency in analyzing data and project metrics to inform decision-making, identify trends, and propose improvements to project processes.

Microsoft Knowledge:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook .)

P roactive Attitude:

• Taking initiative to anticipate project needs, identify potential challenges, and propose solutions before issues arise .

Adaptability:

• Being flexible and open to change, able to pivot quickly in response to shifting project scopes , priorities, or stakeholder requirements.

Attention to Detail:

• A meticulous approach to tasks and documentation, ensuring accuracy and thoroughness in project deliverables and reporting.

Problem-Solving Orientation:

• A constructive attitude toward challenges, focusing on finding solutions and overcoming obstacles rather than getting bogged down by issues.

Collaborator:

• Willingness to work closely with diverse teams and stakeholders, fostering a cooperative environment that encourages teamwork and shared success.

Education, Training and Experience:

Education:

• Bachelors degree in Business Administration , Project Management, or a related field.

Training:

• Training in project management methodologies and practices .

• Certification such as CAPM (Certified Associate in Project Management ) or similar is a plus.

Experience:

• 2-4 years of experience in project management or coordination roles.

• Experience working on project teams, assisting with planning and execution of projects.

The typical base pay range for this role nationwide is $65,000 to $100,000 per year .

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the companys performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

To learn more, visit: www.onedigital.com/careers

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, protected characteristics). A copy of the Federal EEO poster is linked here .

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francsico

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ban the box] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

Thank you for your interest in joining the OneDigital team!