Assistant Project Manager

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult and construct business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:

We are currently working with a major global financial services client who are concurrently re-developing a number of property locations across the USA. This is a rolling program of work that will last a number of years. We are looking to bolster our project and program management team across the USA in order to be able to provide more local project support to suit the needs of the client. If you are searching for an opportunity to be part of a large, high-energy consultancy team while delivering a unique program, please register your interest.

Responsible for supporting the projects to deliver the agreed outcomes within time, cost and quality requirements. Coordinates with all relevant parties to understand and deliver project objectives set out in the project plans. Conducts research, analysis, record-keeping and other supporting activities to ensure timely and accurate information to contribute to delivery of project management operations. Develops direct and/or indirect management of external parties (consultants and contractors) coordinating others, in order to achieve project key performance indicators (KPIs). Manages small parts of projects independently, but with oversight from a PM/SPM.

Our values shape the way we consult and construct, and define the people we want to join us on our journey:

Safety first - Going home safe and well:

• You will promote Mace's value of Safety First, and actively engage in relevant business and statutory Health, Safety, and Wellbeing standards and activities at all stages of the project.

• You will be aware of local Health and Safety rules and regulations relevant to project portfolio.

• You will champion a diverse and inclusive working environment, and understand the importance of the wellbeing of the people in your team.

Client focus - Deliver on our promise:

• You will ensure quality systems are suitably managed in line with service excellence.

• You will support delivery from project inception/brief, through design development and planning, contractor procurement and construction phase in accordance with the overall delivery program and agreed project milestones.

• You will manage tasks and associated deliverables in support of Project Managers and senior leaders, alongside the wider project and client teams, to ensure the timely and accurate delivery of the project.

• Works with the project team to assist in the delivery of the project objectives in line with the Project Plan.

• Actively engages in relevant business and statutory Health, Safety and Wellbeing standards and activities at all stages of the project.

• Collaborates with relevant parties/stakeholders and ensures robust quality systems are suitably managed and monitored in line with Service Excellence.

• Attends and records relevant meetings, providing relevant parties with contextual information and analysis, including regular site walks.

• Partners with relevant stakeholders and is actively involved in risk management and mitigation treatments.

• Assists in tracking project changes and ensuring they are processed and formalised within the agreed timeframes.

• Assists in providing handover documentation prior to practical completion.

• Understands the businesses priorities through Construction to Production, Digital & Data and responsible business.

• Collects information or undertake research as required.

• Updates and manages existing project plans, processes and procedures to contribute to the successful delivery of projects under direction.

• Actively seeks understanding and utilises the Centre of Excellence (CoE) knowledge base, The Mace Way Control Centre, the Knowledge Hub and Company best practice sign posting.

• Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

Integrity - Always do the right thing:

• You will develop your knowledge of project budgets and highlight any risks, challenges and mitigations.

• You will support the long term development of your function or Business Unit (BU), creating a sustainable business future.

• You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.

Create opportunity - For our people to excel:

• You will develop effective relationships with design and wider consultant teams in a collaborative manner to ensure effective completion of responsibilities.

• You will actively network and seek understanding of best practice, utilizing the full depth of knowledge of Mace Group, the Centers of Excellence, Mace Way Control Centre and Knowledge Hub.

• You will manage parts of projects independently, with oversight from other Project Managers.

You'll need to have:

• Preferably with an educational background in project management, engineering, or design.

• Developing knowledge and experience in project management, manages small sized projects/elements of larger projects.

• Developing knowledge of construction and industry and understanding of programme, scheduling, procurement and reporting.Developing budgetary oversight expertise and knowledge.

• Developing understanding of project management methodologies and practices.

• Developing communication, presentation and project planning and development skills (using appropriate tools).

• Problem solving and analytical skills.

• Seeks opportunities for learning and implementing improved working practices and service differentiation.

• Developing knowledge and appreciation in specific sector/market of project/role.

• Relevant technical qualification/certification for project portfolio/s.

• Appreciation of Health and Safety Executive (HSE) (or local equivalent) rules and specific sector/market regulations relevant to project portfolio.

• Developing knowledge of consultancy, construction, infrastructure and property sectors/markets.

• Appreciation of estimating, scheduling, contracts administration, procurement, commercial controls and reporting.

• Develops effective working relationships with internal and external stakeholders.

• Management of teams and stakeholders (direct/indirect).

• Good communication, engagement and negotiation skills to collaborate with others to guide others to achieve project key performance indicators (KPIs).

• Developing problem solving and analytical skills for resolving planning, estimating, contract administration and procurement issues within construction and design activities.

• Demonstrates Mace values and behaviours.

• Partners with others, provides day to day project leadership to achieve deliverables.

• May manage other individuals of small teams providing guidance, direction and coordination.

• Learning and developing mentor skills.

• Problem solving.

• Planning and Organising.

• Analytical Thinking.

• Developing stakeholder/client influencing and negotiation skills. Understands personal strengths and weaknesses, seeks learning and support where appropriate.

• Working towards MCIOB/MAPM/MRICS/MICE or local equivalent.

• Developing experience in a project management (or equivalent) role.

• Developing experience in the construction delivery phase of projects.

• Tertiary qualifications in related (project management and/or construction related discipline), non-related degree or equivalent professional experience/apprenticeship, combined with a demonstrable intermediate level of role knowledge.

• Appropriate Construction Skills Certification Scheme (CSCS) card (or local equivalent)

You'll also have:

• Membership of RICS, CIOB, APM, ICE, ASCE or equivalent demonstrable professional or personal development.

• Experience in project management, ideally in a property or infrastructure sector.

• A developing knowledge of commercial and financial considerations.

• Experience of developing and forming relationships with other stakeholders within projects.

• Knowledge of how carbon and sustainability considerations will shape the outlook of the projects you are working on.

Note: The estimated salary for this position is $80,000. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

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