Project Coordinator
Job ID
227449
Posted
09-Jul-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Data Centers
Location(s)
New Albany - Ohio - United States of America
SUMMARY
The main duty is to manage assigned administrative and reporting tasks effectively and to ensure reports are delivered on time, on budget, and to agreed quality standards.
Duties of a coordinator include managing standards, procedures, and practices of record-keeping of all the agreements and contracts for the project in support of the PMO team.
Since there are multiple aspects in a project on which work is going on, it is the duty of a project coordinator to be a member of all teams and participate actively in the working of various areas including time tracking and reporting, financial tracking, reconciliation, client interface with financial reports, billings.
He/she primarily acts as an assistant of the Director of the Program Management Office.
ESSENTIAL DUTIES AND RESPONSIBILITIES MAY include, but not limited to the following:
ADMINISTRATIVE
Coordination with Back Office
o Filing PAFs
o PTO reporting to office (actual employee forms)
o Participate in weekly administrative meetings with the Program Management Office Team
o Assist with coordinating meetings and/or work with DLU on training sessions.
o Receive training on new initiatives such as new software, programs, processes
o Coordinate with HR on new hires/employees' form requirements or sensitive information for weekly reporting.
Employee Relations
o To compose an employee infraction system proposal
o Coordination of employee infraction forms to HR
Reporting
o Responsible for submitting weekly, monthly and YTD Reports for time keeping and billing.
o Submitting billing reports for approval weekly
o Assisting Diretor with Monthly Project Projections/Forecast Report
o Daily Employee timesheets data entry
o Weekly reviews with a PM/Superintendent regarding the Contractors hours on timesheets vs their agency submitted timesheets for the Site if needed
o Task Hindrance weekly updates
o Prepare and submit the provisioning request forms to customer for new employees or employees who require client electronic tools (phones, laptops)
o Site access requirement filing
o Adhere to our Egnyte layout folder structure per project,
o Uphold a strict level of confidentiality; Develop and sustain a level of professionalism among staff, customers, and vendors.
If applicable: Implement New Construction Processes
o Mobilization training: receive training and implement new construction projects processes and reporting include but not limited to:
Onsite Pre-setup (Administrative reporting, create templates for timekeeping, weekly reporting, and monthly billings; Office supplies coordinated, Equipment requests through back office or with client, Request for Site access with client; Teach the PM & Superintendent/Foreman how to report task strings on timesheets.)
Administrative/Financial Reporting (weekly, monthly, and YTD reporting)
QUALIFICATIONS
Ability to handle sensitive/confidential information and be discreet,
Computer knowledge of Microsoft Office: Excel, Word, Outlook Mail, Internet Explorer, Adobe Acrobat required
High level of proficiency in Excel required including data mining, report construction, Pivot tables and VLOOKUP experience,
Proficient understanding of wage and hour regulations
Intermediate Understanding of Accounting is helpful
Must be able to type at least 55+ WPM
Excellent planning and organization skills
Well-developed interpersonal and communication skills, both written and verbal
Strong ability to cope with difficult situations calmly and professionally,
Strong attention to detail
Courteous and professional attitude with experience in dealing with the client base,
Advanced mathematic skills
Excellent attendance/on time record
Excellent follow-through and ability to complete tasks on short deadlines,
Excellent communication skills
EDUCATION and/or EXPERIENCE
2 years of Administrative Role Required
Associates or Bachelor's Preferred
PHYSICAL DEMANDS
The Physical demands and the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
1. While performing the duties of this job the incumbent is frequently required to sit. The individual is occasionally required to stand, walk, talk, and hear.
2. The incumbent must occasionally lift and/ or move up to 55 pounds.
3. The incumbent must possess the ability to twist, torque, bend, stoop, and kneel.
4. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to focus.
5. The work environment characteristics encountered by performing this job range from a quiet noise level to a moderate noise level, and from an office environment to a construction site.
6. The incumbent must be capable of performing work requiring moderate hand dexterity.
7. Since air travel may sometimes be required, the incumbent must be able to fly for up to periods of 6 hours between take-off and landing. Normal air travel conditions will exist much of the time, but occasional bad weather could make flight uncomfortable for some.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
This position description is not a contract; It is intended to reflect the essential duties and responsibilities and is not intended to show every detail of the job.
#directline
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The starting pay for the Project Coordinator position is $30.00 hourly to $35.00 hourly. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE's applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at ... or via telephone at +... (U.S.) and +... (Canada).
Job ID
227449
Posted
09-Jul-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Data Centers
Location(s)
New Albany - Ohio - United States of America
SUMMARY
The main duty is to manage assigned administrative and reporting tasks effectively and to ensure reports are delivered on time, on budget, and to agreed quality standards.
Duties of a coordinator include managing standards, procedures, and practices of record-keeping of all the agreements and contracts for the project in support of the PMO team.
Since there are multiple aspects in a project on which work is going on, it is the duty of a project coordinator to be a member of all teams and participate actively in the working of various areas including time tracking and reporting, financial tracking, reconciliation, client interface with financial reports, billings.
He/she primarily acts as an assistant of the Director of the Program Management Office.
ESSENTIAL DUTIES AND RESPONSIBILITIES MAY include, but not limited to the following:
ADMINISTRATIVE
Coordination with Back Office
o Filing PAFs
o PTO reporting to office (actual employee forms)
o Participate in weekly administrative meetings with the Program Management Office Team
o Assist with coordinating meetings and/or work with DLU on training sessions.
o Receive training on new initiatives such as new software, programs, processes
o Coordinate with HR on new hires/employees' form requirements or sensitive information for weekly reporting.
Employee Relations
o To compose an employee infraction system proposal
o Coordination of employee infraction forms to HR
Reporting
o Responsible for submitting weekly, monthly and YTD Reports for time keeping and billing.
o Submitting billing reports for approval weekly
o Assisting Diretor with Monthly Project Projections/Forecast Report
o Daily Employee timesheets data entry
o Weekly reviews with a PM/Superintendent regarding the Contractors hours on timesheets vs their agency submitted timesheets for the Site if needed
o Task Hindrance weekly updates
o Prepare and submit the provisioning request forms to customer for new employees or employees who require client electronic tools (phones, laptops)
o Site access requirement filing
o Adhere to our Egnyte layout folder structure per project,
o Uphold a strict level of confidentiality; Develop and sustain a level of professionalism among staff, customers, and vendors.
If applicable: Implement New Construction Processes
o Mobilization training: receive training and implement new construction projects processes and reporting include but not limited to:
Onsite Pre-setup (Administrative reporting, create templates for timekeeping, weekly reporting, and monthly billings; Office supplies coordinated, Equipment requests through back office or with client, Request for Site access with client; Teach the PM & Superintendent/Foreman how to report task strings on timesheets.)
Administrative/Financial Reporting (weekly, monthly, and YTD reporting)
QUALIFICATIONS
Ability to handle sensitive/confidential information and be discreet,
Computer knowledge of Microsoft Office: Excel, Word, Outlook Mail, Internet Explorer, Adobe Acrobat required
High level of proficiency in Excel required including data mining, report construction, Pivot tables and VLOOKUP experience,
Proficient understanding of wage and hour regulations
Intermediate Understanding of Accounting is helpful
Must be able to type at least 55+ WPM
Excellent planning and organization skills
Well-developed interpersonal and communication skills, both written and verbal
Strong ability to cope with difficult situations calmly and professionally,
Strong attention to detail
Courteous and professional attitude with experience in dealing with the client base,
Advanced mathematic skills
Excellent attendance/on time record
Excellent follow-through and ability to complete tasks on short deadlines,
Excellent communication skills
EDUCATION and/or EXPERIENCE
2 years of Administrative Role Required
Associates or Bachelor's Preferred
PHYSICAL DEMANDS
The Physical demands and the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
1. While performing the duties of this job the incumbent is frequently required to sit. The individual is occasionally required to stand, walk, talk, and hear.
2. The incumbent must occasionally lift and/ or move up to 55 pounds.
3. The incumbent must possess the ability to twist, torque, bend, stoop, and kneel.
4. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to focus.
5. The work environment characteristics encountered by performing this job range from a quiet noise level to a moderate noise level, and from an office environment to a construction site.
6. The incumbent must be capable of performing work requiring moderate hand dexterity.
7. Since air travel may sometimes be required, the incumbent must be able to fly for up to periods of 6 hours between take-off and landing. Normal air travel conditions will exist much of the time, but occasional bad weather could make flight uncomfortable for some.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
This position description is not a contract; It is intended to reflect the essential duties and responsibilities and is not intended to show every detail of the job.
#directline
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The starting pay for the Project Coordinator position is $30.00 hourly to $35.00 hourly. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE's applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at ... or via telephone at +... (U.S.) and +... (Canada).
Job ID: 484683014
Originally Posted on: 7/10/2025
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