Job Scheduler

Reports To: Director of Operations

FLSA Status: XXX

Department: XXXX

Location: Tempe, Arizona

Travel: The Greater Phoenix Area Employment Status: Full-Time

Our Purpose

As a family owned and operated business for over 25 years, we have learned that expertise in HVAC and plumbing alone is not enough. Over the years, working on a broad range of commercial projects from industrial and education to healthcare and public works, we have built our reputation on being truly responsive. We have also learned that every mechanical contract project presents its own unique challenges.

At Tempe Mechanical we are problem solvers experienced in applying the most current solution and technologies to efficiently address each HVAC and plumbing situation in a comprehensive and customized manner.

Our Mission

To empower people, families, and clients by creating a workplace where tradespeople can learn and develop essential life skills.

To raise a community of skilled people that will build the future and improve the quality of life for individuals and organizations.

Our Values

We believe wholeheartedly in the values of efficiency, reliability, and family.

We strive for strategic partnerships with our clients and customers and believe in maximizing the value of all our projects.

We take a true team approach where commitment and collaboration are crucial for our success. We value ownership and accountability in our everyday work and the results of our projects.

Job Description

JOB OVERVIEW

JOB TITLE

Job Scheduler

EMPLOYEE

NAME

PREPARED

BY

PAY

START DATE

JOB LOCATION

303 W Elliot Rd, Tempe, AZ 85284

WEEKLY HOURS

40+

DIVISION / DEPARTMENT

REPORTS TO

Director of Operations

DUTIES, ROLES, & RESPONSIBILITIES

JOB PURPOSE

The Scheduler is responsible for creating, maintaining, and optimizing project schedules across multiple departments (HVAC, Plumbing, Service, etc.). This individual ensures labor, equipment, and materials are scheduled efficiently to support timely project completion. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced, deadline-driven environment.

DUTIES AND RESPONSIBILITIES

• Coordinate labor scheduling for field staff across all divisions
• Maintain and update master project schedules and daily manpower reports
• Communicate regularly with project managers, superintendents, and department leads to assess upcoming needs
• Schedule equipment deliveries and subcontractor timelines in line with project deadlines
• Adjust schedules proactively based on field progress and unforeseen delays
• Track employee availability, PTO, and workload to ensure optimal labor allocation
• Collaborate with HR and Recruiting to onboard new hires into the schedule
• Provide scheduling reports and updates for weekly meetings
• Use scheduling software (e.g., Microsoft Project, Excel, Procore, or similar)

WORKING CONDITIONS

REQUIRED QUALIFICATION

• Proven experience in scheduling and coordinating jobs within mechanical, HVAC, plumbing, or construction environments
• Familiarity with industry software for scheduling, dispatching, and work order management (e.g., Service Titan, Field Edge, or similar) Rivet Experience Preferred
• Strong understanding of project timelines and resource allocation
• Proficiency in calendar and scheduling tools, including Microsoft Outlook, Google Calendar, and job management platforms
• Ability to work closely with project managers, service technicians, and administrative staff to ensure smooth coordination of jobs and tasks
• Good communication skills

DEPARTMENT HIERARCHY

• Josh Young: President
• Ron Turrell: Director of Plumbing
• Tony Vyverman: Superintendent
• Assigned Foreman

DIRECT REPORT(S)

Compensation & Benefits

POSITION PAY

RATE

$18.00 to $22.00 per hour, based on skills, experience, performance and ongoing training attendance.

BENEFITS

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Profit Sharing Retirement Plan
• ZayZoon - Wages on Demand
• 6 Paid Holidays - Eligible after 30 days or 160 hours worked.
• 48 Hours of PTO - Eligible for use after 520 hours worked.
• 40 Hours of Sick Time - Eligible for use after 90 days.

TRAINING and EDUCATION

• Self-Development Courses when applicable.
• Other training as assigned.

PREFERRED EDUCATION REQUIREMENTS

PHYSICAL REQUIREMENTS

Employee Name: Employee Signature: Supervisor Name: Supervisor Signature: Date: