Project Administrator

at Cannon Design in Chicago, Illinois, United States Job Description If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. ABOUT THE ROLE You will provide administrative support to project team members. This role will be done working in the office along with the potential for client and on-site visits as required. HERE'S WHAT YOU'LL DO Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email. Organize and set up onsite client meetings as needed. Assist in report generation. Support project proposal and contracting effort. Prepare project team memos and project presentations. Take and transcribe project meeting notes. Accounts Payable - review, research, and respond to consultant statements, including working with accounting to resolve issues on the no pay list (contracts, missing insurance, upload/update Deltek). Support the Practice and Operations leaders in reviewing project/program performance. Assist Project Managers in the Review/approval of consultant invoices. Monitor flow of all processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary. Assist the Principals and Project Managers in the development of fees during proposals. Provide support for labor transfers required. Distribution and vetting of project expenses for billing. Manage and coordinate workload of team. Prepare complex spreadsheets and database work in Excel and Access. Assist with project staffing data in Deltek Vision Project/Resource Planning. Maintain records for financial status of projects. Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services. Set up and maintain project files according to firm standards. May assist with other marketing-related tasks including proposal presentations when requested. Travel as needed. HERE'S WHAT YOU'LL NEED High School Diploma required. Associate's degree preferred. Minimum of 4 years of experience performing in related roles required. Experience working in the architecture/engineering/interior design industry preferred. Strong verbal and written communication skills as well as presentation skills. Ability to work in a team setting, strong time management and organizational skills. Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis. Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. InDesign experience preferred. Procore and Newforma software experience a plus. Experience with video and audio meeting technologies. MS Project schedule development experience preferred. Travel as needed. The hourly range for this position to be filled in the Chicago, IL office is $29.63 to $37.04 per hour. This hourly range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time summer hours, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. For a general overview of our benefits, please visit our careers page at ABOUT OUR FIRM CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it... For full info follow application link. CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage. To view full details and how to apply, please login or create a Job Seeker account