Project Coordinator

• Perform a range of administrative duties from routine to moderately complex.
• Support internal teams, clients, and management through clerical, scheduling, and operational tasks.
• Work under moderate supervision with increasing independence based on experience.

Key Responsibilities

• Prepare, draft, and edit correspondence including emails, letters, memos, transmittals, and meeting minutes.
• Format documents and reports for consistency, accuracy, and professional presentation.
• Proofread documents for grammar, punctuation, and spelling errors.
• Print, copy, bind, and compile reports and deliverables for internal and external use.
• Support production and marketing teams with administrative tasks and document preparation.
• Process timesheets, expense reports, and administrative forms as needed.
• Respond to written inquiries and service requests in a timely and professional manner.
• Answer, screen, and direct incoming calls; manage fax communications.
• Greet and direct visitors; maintain visitor and employee sign-in records.
• Organize and maintain both electronic and paper files in accordance with company retention policies.
• Schedule and coordinate meetings, travel arrangements, and appointments.
• Assist with planning and logistics for conferences and office events.
• Manage conference room bookings and catering needs.
• Monitor and maintain cleanliness and organization of common office areas.
• Order and stock office supplies; manage incoming and outgoing mail.
• Support procurement processes and assist with invoice tracking and vendor follow-up.
• Upload and download documents to and from platforms such as SharePoint, eRoom, and SFT.
• Compile data and documents from various sources for staff review and action.
• Perform other administrative duties as assigned.

• Proficient in Microsoft Office applications.
• Basic knowledge of Adobe or Bluebeam is preferred.
• Strong written and verbal communication skills.
• Ability to multitask and manage time effectively.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and collaboratively in a team environment.
• Strong organizational and follow-through skills.

• High school diploma or equivalent.
• 0 to 2 years of administrative experience.
• Equivalent additional experience may be considered in lieu of formal education.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irvine,CA.

Application Deadline

This position is anticipated to close on Jul 28, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email ... for other accommodation options.