Project Coordinator II- Facilities and Real Estate Management (Civil Service)

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Job Summary

Job Description

Overview

The Project Coordinator II provides competent coordination, management, and facilitation of various infrastructure and construction projects across the City. Responsible for facilitating and ensuring permitting, plan review, accurate documentation, and competent customer service.

Essential Functions

1 Performs project coordination, oversees permitting processes, and maintains open communications for various infrastructure and related construction projects occurring within the City; facilitates communication and collaboration between the departments, contractors, and other project personnel; conducts and facilitates meetings to address problems, open discussion, and encourage successful project implementation.

2 Facilitates and oversees the successful delivery of accurate building inspection review and permitting process; leads and supervises plans examiners and demonstrates knowledge in many field including engineering, zoning, permitting, and others.

3 Participates in team review meetings that review multi-million dollar utility infrastructure projects; answers questions, identifies road blocks to project success, and makes requests for testing and other documentation to be completed; coordinates various testing and evaluation prior to project implementation to ensure uninterrupted services.

4 Provide guidelines for project reviews by setting schedules and expectations of staff; meets with assigned staff daily and weekly on project issues that may arise; trains and provides direction on challenging or complex coordination issues; responds to inquiries regarding contract procedures or status of current projects and works with staff to maintain strong communication between all parties.

5 Reviews plans and plats for zoning compliance; verifies the plan zoning, researches previous plans, analyzes plans against ordinances and ensures appropriate approvals; supervises the issuance and administration of permits in accordance with approved associated plans; coordinates and processes backflow agreements, covenants, easements, and fire flow tests as needed or required.

6 Reviews, evaluates, and ensures contract compliance with all City standards for private development contracts; manages insurance documents and other related forms are submitted and up to date; checks that all contract values match scope of engineering plans; evaluates contracts for water/wastewater contracts, paving or drainage contracts, and other infrastructure related contracts.

7 Manages work sites ensuring effective work flow and communication between all departments, contractors, private developers, and citizens; ensures the sites are safe and all personnel are effectively applying safety standards; prepares timeline for projects and assists in overall management of the project specifics.

8 Attends various meetings to discuss construction related issues, concerns of project implementation, layout of new utilities and infrastructure, and to ensure collaboration and effective project coordination between all necessary parties.

9 Performs any and all other work as needed or assigned.

Knowledge and Skills

1 Knowledge of plan review, plan development, and plan approval process.

2 Knowledge of project coordination and implementation.

3 Knowledge of permitting and construction processes.

4 Knowledge of general marketing and related project activities.

5 Knowledge of utility infrastructure development

6 Ability to interpret City ordinances, rules, standards, and protocols.

7 Ability to read and interpret blueprints and other schematics.

8 Ability to provide leadership and training to lower level subordinates.

9 Ability to manage multiple projects across the City

10 Ability to create accurate and complex reports and project documentation.

11 Ability to provide exceptional customer service and interaction.

12 Communicating effectively verbally and in writing.

13 Establishing and maintaining effective working relationships.

MINIMUM QUALIFICATIONS

EDUCATION:

• Bachelor's degree in a Business, Public Administration, Engineering, Architecture or Construction Management field.

EXPERIENCE:

• One (1) year of experience in any of the following:

  - Managing construction-related activities

  - Designing and/or coordinating capital improvement projects

  - Preparing/monitoring/administering/negotiating engineering, building, property management, or other construction-related contracts/programs for:

  - public sector projects

  - engineering projects

  - building construction projects OR

  - other construction-related projects

AND

• One (1) year of experience with supervisory/project management responsibilities. (This experience may be included in the required experience listed above.)

EQUIVALENCIES:

• High school diploma or GED plus five (5) years of the required experience, including one (1) year of supervisory/project management responsibilities, will meet the education and experience requirements.

• Associate degree in any field plus three (3) years of the required experience, including one (1) year of supervisory/project management responsibilities, will meet the education and experience requirements.

• Bachelor's degree (or higher) in a non-specified field plus three (3) years of the required experience, including one (1) year of supervisory/project management responsibilities, will meet the education and experience requirements.

• Master's degree (or higher) in a specified field plus one (1) year supervisory/project management responsibilities will meet the education and experience requirements.

Salary Range

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.