Purchasing Coordinator - Plumbing

The Purchasing Coordinator plays a critical support role within the Purchasing Department, working closely with multiple Purchasing Agents to ensure accurate and timely procurement of materials and fixtures for residential plumbing projects. This individual will help manage documentation, vendor communication, and system updates to keep purchasing operations running efficiently and aligned with field and project timelines.

SUPERVISORY RESPONSIBILITIES

• None

ESSENTIAL JOB FUNCTIONS

• Provide direct administrative and operational support to Purchasing Agents throughout the material procurement process.
• Generate, process, and maintain purchase orders for plumbing and construction materials based on direction from Purchasing Agents.
• Coordinate with vendors to confirm pricing, lead times, order confirmations, and delivery schedules.
• Track and update material order statuses, manage backorders, and notify Purchasing Agents of any delivery or pricing issues.
• Communicate with internal departments including Estimating, Field Management, Warehouse, and Accounting to ensure purchasing aligns with job start timelines.
• Reconcile vendor invoices with purchase orders and assist with resolving discrepancies.
• Maintain accurate data and documentation in purchasing systems (e.g., SAGE Intacct, Buildertrend, or equivalent ERP system).
• Assist Purchasing Agents with managing product substitutions, discontinued SKUs, and material cost changes.
• Participate in weekly purchasing and job coordination meetings as needed.
• Support continuous improvement efforts by helping standardize purchasing procedures and documentation practices.

Qualifications

STANDARDS OF PERFORMANCE

• Ability to communicate with a wide variety of internal and external stakeholders.
• Position will require excellent communication and social skills.
• Strong opportunity with high-growth companies.
• Demonstrate informative and professional assistance when working with customers, vendors, and team members.
• Act independently and create new approaches to problems.
• Maintain initiative to preserve the flow of work.
• Work under stress with commitment to deadlines.
• Sustain interpersonal relationships, which encourage openness, candor, and trust, both internally and externally.
• Complete tasks in an accurate and timely manner.
• Maintain Company information in a confidential manner.
• Attends work regularly and on time with a minimum of tardiness and absences and adheres to Company policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.
• Willingness to embrace change in a growing company
• Ability to efficiently manage multiple tasks
• Ability to learn new methods & systems required to adapt to changes in the work environment
• Accurate, organized and detail oriented with exceptional follow up skills
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.

MENTAL AND PHYSICAL REQUIREMENTS

• The physical activities described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions and expectations.
• Performing this job requires frequent use of hands to handle, control or feel objects, tools or controls.
• Must be able to sit, talk, hear, and stand frequently throughout the day. Must be able to climb, reach above shoulder height, stoop, kneel, crouch or crawl frequently. The position occasionally may require lifting heavy objects (up to 75+ pounds).
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to access all areas of the facility to determine needs

WORKING ENVIRONMENT AND CONDITIONS

• This position requires working in indoor environments.

TOOLS AND EQUIPMENT

• Office equipment such as computers, tablets, printers, copiers, etc.