Facilities Project Manager

Position Overview A private family office is seeking a Facilities Project Manager to oversee the planning, execution, and management of new facilities projects, including special projects related to the operational aspects of all properties, equipment, systems, and environments across all managed locations. This role demands a proactive, detail-oriented, and solutions-focused individual capable of handling complex, multifaceted projects with an emphasis on communication and keeping upper management informed. Responsibilities Develop comprehensive project plans, feasibility studies, and cost estimates while managing budgets and identifying strategic cost-saving opportunities that preserve quality standards Collaborate with architects, engineers, contractors, and specialty consultants to ensure precise scope development and flawless project execution across multiple properties Coordinate with facilities operations, accounting, and real estate teams to support seamless project delivery and billing reconciliation efforts Supervise on-site teams and subcontractors, providing clear direction while fostering an environment of accountability and collaborative excellence Serve as primary liaison with service providers and contractors, maintaining transparent communication regarding project updates, timelines, and resolution of emerging issues Ensure strict compliance with safety regulations and building codes, including OSHA standards and all relevant local and state requirements Qualifications Bachelor's degree in Project Management, Facilities Management, Construction Management, or related field. Minimum of 7-8 years of experience in project management or facilities operations (experience with luxury or UHNW environments strongly preferred). Working knowledge of building systems: HVAC, electrical, plumbing, AV, and life safety. Strong organizational skills; ability to manage multiple priorities simultaneously. Excellent communication skills; adept at partnering with diverse teams and vendors. Proficient in Google Workspace, Microsoft Office Suite, and project management software. Familiarity with vendor management and basic contract negotiation. Knowledge of California building codes and OSHA regulations. Professional presence, sound judgment, and absolute discretion. Other Requirements Frequent travel (up to 50%) between client properties; must have a valid unrestricted driver's license, insurance, and a reliable vehicle. Ability to lift up to 30 lbs and perform basic physical tasks related to facility inspections. Willingness to work occasionally outside standard hours (evenings/weekends/on-call as needed). Authorized to work in the United States and able to pass a comprehensive background check. About company Palo Alto Staffing partners with distinguished private family offices and ultra-high-net-worth individuals to identify exceptional talent for their unique staffing needs. We maintain the highest standards of discretion and professionalism throughout our recruitment process.