Consultant Selection and Contracts Coordinator

Consultant Selection and Contracts Coordinator

Salary

$29.73 - $47.18 Hourly

Location

Salt Lake County, UT

Job Type

Full Time

Job Number

45780

Agency

810 Department of Transportation

Unit

8284 DOT Consultant Svcs

Opening Date

07/22/2025

Closing Date

8/3/2025 11:59 PM Mountain

FLSA

Exempt

Recruiter

Jill Barela, ...

# of Openings

1

Location

Calvin Rampton Building, 4501 South 2700 West, Taylorsville, Utah

Background Check

You must successfully pass a criminal history check.

Schedule Code

B - Competitive Career Service - Employment in this position requires a probationary period.

Schedule Code Description

This position requires a 12 month probationary period. Current State employees who have already passed a probationary period will not be required to complete another one.

Benefits

This position is eligible for a full benefits package. See benefits tab below for details.

Driver License Requirements

Employees hired for this recruitment will be subject to the Driver Eligibility standards found at the following link:

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: ....

DESCRIPTION

BENEFITS

QUESTIONS

Job Description

The Utah Department of Transportation (Department) is seeking a highly motivated individual to be an essential part of managing the consultant Qualifications Based Selection (QBS) process for engineering and engineering-related services. This individual will possess excellent interpersonal skills and the ability to effectively facilitate meetings and independently follow procedures under minimal instruction. You will guide and support Department employees, consultants, and local agencies through the selection and contracting process.

Principal Duties

As the Consultant Selection Facilitator & Contracts Analyst, your key responsibilities will include:

Solicitation Process Facilitation: Facilitate the consultant solicitation process, ensuring compliance with the Brooks Act, Federal Code, Utah Procurement Code, and related policies.

Compliance & Quality Assurance: Conduct thorough contract and proposal compliance reviews to ensure adherence to procedures, regulations, and standards. Perform Quality Control/Quality Assurance (QC/QA) for RFQ documents and manage proposal access requests.

Stakeholder Communication & Coordination: Communicate effectively with Program/Project Managers, consultants, and stakeholders. Act as a liaison on procurement policies and procedures. Coordinate consultant meetings. Ensure effective coordination with Project Managers and maintain professional communication with consultants for efficient solicitation and contract execution.

Contract Compliance & Administration: Understand and apply rules, regulations, policies, and processes related to Qualification Based Selection (QBS) for engineering and engineering-related services for transportation projects. Perform comprehensive reviews of procurement and contract documentation for quality, accuracy, completeness, and adherence to applicable federal and state laws, regulations, and Department rules, reconciling discrepancies as needed. Manage solicitations, including advertising, communicating with proposers, performing proposal reviews, administering the evaluation process, and notifying proposers of selection results. Negotiate or mediate issues with internal and/or external stakeholders, resolve issues or complaints, and assist Project Managers with contract negotiations.

System Integration & Support: Participate in new business system process workflow development, and assist in testing new system features.

Support contract negotiations: Assist Project Managers and Selection Teams in finalizing and advertising solicitations (Request for Qualifications). Provide guidance and support throughout the process.

Minimum Qualifications

In order to qualify, you must have:

A Associate's degree, or higher, in a related field of study OR related equivalent experience.

Experience and ability to organize, schedule, and facilitate meetings, guide collaborative efforts, and build positive relationships with stakeholders at all levels.

Excellent interpersonal and communication skills.

Demonstrated experience with managing processes and the ability to identify potential process improvements.

Ability to learn and understand procurement processes, including Qualifications-based Selection (QBS) for engineering and engineering-related services, as well as contract development and practices.

A strong understanding of compliance matters related to government regulations and standards.

Preferences

Preference may be given to Department or State employees, or individuals with relevant experience or related qualifications in the following areas:

Direct experience with Qualifications-based Selection (QBS) processes for engineering and engineering-related services, as well as familiarity with the Brooks Act and contracting processes.

Proficiency in meeting facilitation and team collaborations.

Supplemental Information

Here is some information you should be aware of:

This position requires some travel for project meetings but may allow a flexible, or 4 day work week (totaling 40 work hours).

Working Conditions - Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Physical Requirements - Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

Employee may be reassigned to a different location as deemed necessary by the Region Director/Group Leader.

Why Should You Join Our Team?

The work we do matters. If you want to make a positive difference doing meaningful work, this is the right place for you. Our mission statement is, Enhance quality of life through transportation. We define quality of life through a framework of Good Health, Connected Communities, Better Mobility, and Strong Economy. We help the State of Utah and its traveling public to get to where they want, when they want, in the way they want -- and we make sure they can do it safely.

You will become part of a team with an internal culture of Trust, Teamwork, and Flexibility. Our organization lives by the values of Respect, Integrity, and Caring. If these are your values too, you'll be a great fit.

Aside from working for a cause-driven, cutting edge agency that is leading all other transportation departments in the nation, you will receive great health and retirement benefits. Working for the State of Utah provides a positive work-life balance. Click here to view a summary of the benefits we offer.

The Agency

UDOT is a strengths-based organization, which means its approach is based on identifying and developing individual and organizational strengths. Our philosophy is to address challenges by bringing our strengths to each situation and create the best solutions. Candidates are encouraged to be familiar with their strengths and consider how they may potentially be of benefit to the roles for which they are applying. UDOT uses the CliftonStrengths Assessment, but there are multiple strengths assessment tools available online, and no formal assessment is required.

For more information on the Utah Department of Transportation, please click here.

Employer

State of Utah

Address

4315 S. 2700 W., Suite 2100

Taylorsville, Utah, 84129