Sr. Contract Specialist

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift

Job Summary: Responsible for the overall coordination of the supply chain contracting function by maintaining contract files, records, preparing reports/KPIs/metrics, and reconciling discrepancies for the purpose of maximizing financial and operational performance while minimizing risk. Establishes and maintains the quality control and data integrity of contracts by maintaining a master "source of truth" contract list noting key contract elements. Builds and maintains contracts within the group purchasing organization (GPO) website, materials management information system (MMIS) contract database, and internal shared files. Builds and maintains a master vendor rebate spreadsheet and tracks rebate compliance forms for compliance and accuracy for supply chain leadership for direct/local contracts. Reviews contract submissions for accuracy and completeness as assigned and collaborates with requesters to update any deficiencies in their submissions. Assists the contracts team and category leaders in their day-to-day operations and leadership with any reporting or project needs. Maintains department records such as policies, procedures, job aids, training documents, etc. Assists in on boarding and training new team members. Ensures all required builds and updates are completed timely and all errors are resolved. Effectively communicates to internal and external customers. Core Responsibilities and Essential Functions: Contract Administration* Coordinates the supply chain contracting function by maintaining contract files, records, preparing reports/KPI/metrics, and reconciling discrepancies for the purpose of maximizing financial and operational performance while minimizing risk.* Establishing and maintaining quality control and integrity contracts while minimizing risk by maintaining a master "source of truth" contract list noting key contract elements.* Builds and maintains contracts within group purchasing organization (GPO) website, materials management information system (MMIS) contract database, and internal shared files.* Builds and maintains a master vendor rebate spreadsheet and tracks rebate compliance forms for compliance and accuracy for supply chain leadership for direct/local contracts.* Reviews contract submissions for accuracy and completeness as assigned and collaborates with requesters to update any deficiencies in their submissions.* Assists the contracts team in their day-to-day operations and leadership with any reporting or project needs.* Maintains department records such as policies, procedures, job aids, training documents, etc.* Assists in on boarding and training new team members.* Ensures all required builds and updates are completed timely and all errors are resolved.Communication* Reports on task progress and answers targeted questions about progress as requested.* Responsible for providing updates on specific contract or contract portfolios as required.* Informs Supply Chain leadership of potential risks which would have any negative financial, customer, or patient outcomes.* Meets with team members/leadership/vendors and/or key stakeholders on new projects and process improvement initiatives.* Articulates and demonstrates empathy with customers' needs, including time line and scope.* Ability to anticipate probable customer questions and provides timely answers to unanticipated questions.* Uses daily interactions with others to develop or strengthen internal and external professional relationships* Responds to e-mails and telephone calls within an acceptable (24 48 hour) time frame.* Effectively communicates to internal and external customers.Quality* Is attentive to detail and accuracy, is committed to excellence.* Solves problems in an efficient and timely manner.* Meets deadlines.* Looks for continuous improvements in current work processes and takes lead role in improving.* Assists Supply Chain leaders in process and project management improvements.* Assists in the targeting and achieving results, while striving for best practice attainment.* Supports front-line clinical teams in achieving patient care excellence.Personal Responsibility* Ability to thrive in a high-stress and fast-paced environment.* Ability to comply with existing processes and policies and the ability to adapt quickly to new processes within the organization.* Demonstrates an understanding of the sensitive nature of the work and the importance of confidentiality as outlined in policy and as directed by the nature of the job.* Accepts responsibility for personal growth and development through in services, required programs, and educational offerings.* Handles multiple, multi-disciplinary assignments at any one time.* Works independently and responsibly in meeting deadlines and setting priorities Demonstrates a willingness to perform additional tasks.Teamwork* Ability to work well in a team setting.* Reports task(s) progress to others as required, incorporating concepts from multiple streams of thought or data sources.* Manages internal peer conflicts successfully without resorting to escalation.* Forms professional relationships with teammates based on mutual respect and trust.* Contributes to pleasant and professional discussions about best approaches/practice with other team members.Financial Stewardship* Supports annual departmental savings goals and objectives.* Assists leadership in the tracking of vendor rebates as required.* Assists in tracking contract attributes as required.Performs other duties as assignedComplies with all Wellstar Health System policies, standards of work, and code of conduct. Required Minimum Education:

• Bachelors Business Administration/Management-Preferred or Associates Business Administration/Management or High School Diploma Other

Required Minimum License(s) and Certification(s): All certifications are required upon hire unless otherwise stated. Additional License(s) and Certification(s): Required Minimum Experience: Minimum 3 years previous health care, supply chain, contract administration or other relevant experience Required andExperience with Microsoft Excel building spreadsheets/uploads Required andWorking knowledge of automated MMIS Preferred andKnowledge of medical products/services and/or vendors utilized in a hospital setting Preferred Required Minimum Skills: Communicates well with others and presents a positive image to internal and external customers. HighStrong analytical and communication skills, both verbal and written. HighStrong organizational and critical thinking skills. HighExcellent attention to detail HighExecutes tasks and projects before the deadline. HighAbility to multi-task. HighExercises independent judgement and discretion when needed. MediumAbility to respond well under pressure. MediumSkilled in use of information systems, databases, Excel and Microsoft Word. MediumEnjoys working as a member of a cohesive team. Medium

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