Building Operations Manager

About MoMA PS1
PS1 was born out of New York’s alternative space movement in the 1970s, transforming an abandoned nineteenth Century schoolhouse in Long Island City, Western Queens, into a space for artists and their collaborators to generate ideas and present work.

Located in what was once an industrial enclave, the institution has now become a creative landmark in the fastest growing residential neighborhood in the country. In 1976 PS1 was registered as an independent non-profit in a city-owned building, and in 1982 it became the first Cultural Institutions Group member (CIG) that focused on contemporary art as part of NYC’s Department of Cultural Affairs. Then, in 2000 PS1 also established an affiliation with the Museum of Modern Art and in 2010 it became known as MoMA PS1.

In 2023-24 we have a budget of approximately $13MM and are a team of around 50, led by an independent Board of Directors. Working with an evolving constellation of practitioners, neighbors, and partners, we are committed to the critical work of diversity, access, and inclusion. It is through these lenses that we examine and build our programs, relationships, and organizational culture. We champion how artists are at the intersection of the social, cultural, and political issues of their time. We center equity in how we work and what we do.

We recognize that a successful candidate will meet many of the requirements listed on this job description but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

Summary
The Manager of Building Operations assists in all aspects of the day-to-day operations, maintaining a unique 100,000 square foot campus and a dynamic facility with outdoor/indoor programmable spaces.
The Manager of Building Operations responsibilities include collaborating across museum departments to ensure safe and successful programs, events, and third­ party vendor onsite operations, emphasizing campus policies and procedures.

Supervision
The Manager of Building Operations reports to the Director of Building Operations and supervises a building maintenance team of 7. Works collaboratively across museum departments-made up of a creative and diverse workforce-to ensure successful execution of museum programs and events.

Responsibilities

• Working with the Director of Building Operations to ensure the day-to-day operations and maintenance of the building are efficient and in compliance with policies, procedures and fires and safety codes.
• Collaborate with Maintenance Technicians to troubleshoot onsite technical issues for building/mechanical, electrical systems (MEP) and IT: daily trouble response, problem solving, investigation and diagnosis, and corrections of system problems, including preparing preventative maintenance SOP’s.
• Coordinating external vendors and maintenance scheduling. Including HVAC, BMS, electrical systems, plumbing, security, elevators, waste, cleaning, and fire safety systems.
• Managing invoicing systems, including tracking, scanning, filing and organizing documents.
  Managing the work order system and assigning tasks.
• Responding to off-hours emergencies, reporting to the site when required.
• Assisting in management of minor construction projects as they arise.
• Coordinating and managing supply ordering. Perform other admirative office responsibilities.

Requirements
To perform this job successfully. an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill. and/or ability required.

• Preferably has at least four years of experience as a facility operations manager with some team supervision. Knowledge of building systems is helpful, and experience in art museums or similar settings is a plus.
• Proven skills in leading by example, supervising unitizing work force, training, and developing staff, as well as adapting workflows and procedures to improve operational efficiencies.
• Demonstrated ability to prioritize and manage time, multitask, take initiative, and meet deadlines in a fast-paced environment with dynamic and rapidly shifting priorities.
• Proficiency in working within both Microsoft and Google platforms.
• Excellent organizational abilities, analytical skills, and attention to detail with ability to not lose sight of the big picture.
• Professional and positive attitude and demeanor, with exceptional oral and written communication skills; demonstrated skills in presenting information and facilitating positive dialogue.
• Proven experience managing a unionized workforce.
• Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
• Availability to work weekends, nights and holidays, as needed, and to respond to emergency situations on an "on call" basis.

Compensation and Benefits
This position is permanent and full-time with a salary range of $75,000 - $80,000. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k) savings plans, life insurance; medical/health (including visual and dental); transit, health, and dependent care FSA; and pension plan.