Project Coordinator, Facilities Management - Temporary Full-Time (1.0) (1 year contract) / Coordonnateur ou coordonnatrice, planification des installations - Poste temporaire a temps plein (1,0) (contrat dun an)

Job Description:

Please Note: If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.

CHEO is one of the few stand-alone, global leaders in paediatric health and is home to nearly 4,500 staff, medical staff, and learners dedicated to helping children and youth live their best lives. Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that is provided where, when, and how it is needed. Every year, CHEO helps more than 500,000 children and youth from Eastern Ontario, Western Quebec, Nunavut, and Northern Ontario. Patient satisfaction surveys have several times identified CHEO as the best place for paediatric care in Ontario and Forbes Magazine has twice named the organization as the best place to work in Canadian healthcare. CHEOs President and CEO, Alex Munter, was awarded favourite CEO of the year by Faces Magazine in 2020

POSITION SUMMARY

The Project Coordinator position provides an exciting opportunity to deliver capital projects, on time and on budget, while meeting CHEO and client requirements. You must be self motivated, deadline oriented, builds effective relationships with colleagues and stakeholders. By assisting in the delivery of projects, you will coordinate the planning, design development, project budget development, implementation and evaluation of key facility projects and initiatives. The Project Coordinator will be responsible for working with key stakeholders to develop project plans, track deliverables, update project status reports on low and high complexity projects while assisting in scope definition, schedule and budget development. Being proactive and highly detailed, the incumbent will have demonstrated experience in project management coordination relative to the fields of architecture, design, mechanical and/or electrical disciplines, have excellent communication (both verbal and written) skill, as well as presentation and networking skills.

The Project Coordinator will report to the Senior Project Manager/ Project Manager and assist with the planning and execution of the end-to-end project delivery. You will be part of a project management team who will liase with various Hospital departments, Ministry of Health, City Building Department, vendors etc. to ensure project timelines, deliverables and budgets are met and, ultimately, leading to project success.

This is an exciting time to join CHEO. We are currently redeveloping the existing campus buildings to address code compliances while renewing major infrastructures. Some of our projects include: Sprinkler system implementation program, AHU Asset renewals, building envelope repairs and renewals, Deep Energy Initiatives, expansion and relocation of various departmental programs, Surgical Operating Room Renewals and the preparation of One Door for Care occupancy. In addition to some of these major capital projects, we also implement yearly capital expenditure programs such as VAV replacement program, upgrades to our cafeteria, implementation of a lighting upgrade program, and upgrades to our MRI suite and equipment.

JOB SUMMARY:

Key Responsibilities:

• Project Planning and Initiation:

  • Development of comprehensive project plans, including scope, budget, schedule, and resource allocation.

  • Assist PM in conducting risk assessment and develop risk registers in consultation with key project stakeholders.

  • Assist PM in coordinating with hospital leadership and department heads to align project goals with organizational objectives.

• Project Execution:

  • Assist PM during all phases of project implementation, from feasibility, design and construction to commissioning, handover, operational readiness and move management.

  • Assist in management of project teams, including architects, engineers, contractors, and subcontractors.

  • Ensure compliance with all regulatory requirements, hospital policies, and safety standards.

• Technical Aspects:

  • Utilize advanced project management software and tools to track progress and manage resources.

  • Understanding the mechanical, electrical, med-gas and other infrastructure elements at the hospital

  • Assist the PM with the integration of sustainable design principles and energy-efficient technologies in project execution.

• Contractual Aspects:

  • Coordinate with CHEO procurement department for procurements of services and FF&E and participate in procurement posting activities, evaluations and award.

  • Development of scope of works and evaluation criteria in support of procurement activities.

  • Assist in Administration of standard contracts such as CCDC, OAA and CHEO service agreements etc.

  • Assist the PM in addressing any contractual disputes or issues promptly and effectively.

• Budget and Change Management:

  • Monitor project budgets and control costs to prevent overruns.

  • Track expenditures, ensuring financial accountability.

  • Undertake the tracking, review and implementation of change management.

• Stakeholder Communication:

  • Serve as the primary point of contact for project stakeholders, including hospital staff, and external stakeholders.

  • Provide regular updates on project status, addressing any issues or concerns promptly.

  • Facilitate effective communication and collaboration among project team members.

• Quality and Performance Monitoring:

  • Implement quality control measures to ensure project deliverables meet specified standards.

  • Conduct regular site inspections and audits to monitor progress and compliance.

  • Address any deviations from project plans and implement corrective actions as needed.

• Reporting Aspects:

  • Prepare detailed project reports, including progress updates, financial summaries, and risk assessments.

  • Oversee maintenance of comprehensive project documentation, including contracts, reports, and records.

  • Ensure all project documentation is accurate, up-to-date, and accessible.

  • Utilize reporting tools and software to generate real-time data and insights for stakeholders.

QUALIFICATIONS:

• Bachelor's degree in Engineering, Architecture, or a related field OR a combination of Post secondary education experience in the field, and relevant construction projects delivery experience (Essential)

• CAPM (Certified Associate in Project Management) certification or equivalent (Preferred).

• Minimum of 3 years of experience in project management, with a focus on construction project delivery. (Essential)

• Ability to manage multiple projects simultaneously and work effectively under pressure. (Essential)

• Criminal Record Check (Essential)

• Excellent interpersonal and professional communication with internal and external colleagues and stakeholders (Essential)

• Strengths in public speaking and giving demonstrations (Preferred)

• Excellent organizational skills (Essential)

• Excellent MS Office Skills (Essential)

• Computer proficiency in MS Project (Preferred)

• Proficiency in project management software and tools. (Essential)

• Strong analytical and problem-solving abilities. (Essential)

• Ability to build and maintain positive relationships with diverse stakeholders. (Essential)

• Commitment to delivering high-quality results and continuous improvement. (Essential)

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at talentacquisition@cheo.on.ca . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

CHEO is committed to providing a safe environment for staff, patients, and visitors. Consistent with that commitment, all applicants must be fully vaccinated against COVID-19 to be considered for any staff or volunteer opportunities. Applicants are also strongly encouraged to receive their COVID-19 booster shots when eligible to protect against the spread of COVID-19. Upon hiring, presentation of government issued documentation confirming full vaccination must be provided, orpresentation of supporting documentation of a valid medical contraindication or other reasonable consideration pursuant to the Ontario Human Rights Code.

We thank all those who apply, however, only those to be interviewed will be contacted.

Veuillez noter : si vous etes actuellement un employe du CHEO ayant acces a Workday, veuillez postuler a cette offre via l'application Workday en tant que candidat interne.

Veuillez noter : pour postuler avec succes a ce poste, veuillez soumettre votre candidature avant 23 h 59 la veille de la date de cloture annoncee dans l'affichage pour vous assurer que votre candidature est recue.

Le CHEO est lun des rares chefs de file mondiaux en matiere de sante pediatrique et il compte pres de 4 500 employees et employes, membres du personnel medical, apprenantes et apprenants qui se consacrent a aider les enfants et les jeunes a vivre leur vie le mieux possible. Classe dans le premier un pour cent des hopitaux canadiens pour la numerisation de son infrastructure clinique, le CHEO combine lexcellence dans les soins cliniques, la recherche et leducation pour faire progresser les soins sans discontinuite la ou ils sont necessaires, et ce, de maniere et aux endroits appropries. Chaque annee, le CHEO aide plus de 500 000 enfants et jeunes de lEst de lOntario, de lOuest du Quebec, du Nunavut et du Nord de lOntario. Les sondages sur la satisfaction des patientes et patients ont revele a plusieurs reprises que le CHEO est le meilleur endroit pour les soins pediatriques en Ontario, et le magazine Forbes la designe a deux reprises comme le meilleur endroit ou travailler dans le domaine des soins de sante au Canada . Le president-directeur general du CHEO, Alex Munter, a recu le prix du PDG de lannee decerne par le magazine Faces en 2020.

RESUME DES FONCTIONS

Le poste de responsable de la coordination de projet offre une occasion interessante de realiser des projets dimmobilisations, dans le respect des delais et du budget, ainsi que des exigences du CHEO et de la clientele. La personne titulaire du poste doit etre motivee, minutieuse et soucieuse des delais, et avoir la capacite detablir des relations efficaces avec les collegues et les parties prenantes. En participant a la realisation des projets, cette personne coordonnera la planification, lavant-projet, la realisation du budget du projet, la mise en uvre et levaluation des principaux projets et initiatives de linstallation. Elle sera chargee de collaborer avec les principales parties prenantes a la conception de plans de projet, au suivi des produits livrables et a la mise a jour des rapports detape sur les projets peu ou tres complexes, tout en contribuant a la definition de la portee, a letablissement du calendrier et a la realisation du budget. Capable de faire preuve de proactivite et dune grande minutie, la ou le titulaire du poste doit avoir une experience demontree de la coordination de la gestion de projets dans les domaines de larchitecture, de la conception, de la mecanique ou de lelectricite; et posseder dexcellentes aptitudes en communication (tant a loral qua lecrit) ainsi que des competences en presentation et en reseautage.

Relevant de la gestionnaire principale de projet ou du gestionnaire principal de projet, la personne titulaire du poste appuiera la planification et la realisation du projet du debut a la fin. Vous ferez partie dune equipe de gestion de projet qui assurera la liaison avec divers services de lhopital, le ministere de la Sante, le Service du batiment de la Ville, les fournisseuses et les fournisseurs, entre autres, pour veiller au respect des echeanciers, des produits livrables et des budgets du projet et, au bout du compte, a sa reussite.

Cest le moment ideal pour se joindre au CHEO. Nous sommes en train de reamenager les batiments existants du campus pour repondre aux exigences du code tout en renouvelant les grandes infrastructures. Voici quelques-uns de nos projets : Programme de mise en uvre de systeme de gicleurs, renouvellement du groupe de traitement dair, reparation et renouvellement de lenveloppe du batiment, initiatives de renovations ecoenergetiques majeures, expansion et demenagement de programmes associes a divers services, renouvellement des salles doperation chirurgicale et preparation en vue de loccupation de 1lieupourallermieux. En plus de certains de ces grands projets dimmobilisations, nous mettons egalement en uvre des programmes annuels de depenses en capital comme le programme de remplacement de notre systeme de volume dair variable, la modernisation de notre cafeteria, la mise en uvre dun programme de mise a niveau de leclairage et la mise a niveau de notre salle et de notre equipement dimagerie par resonance magnetique.

RESUME DES FONCTIONS :

Principales responsabilites :

• Planification et lancement du projet :

  • Elaborer des plans de projet complets, notamment sur la portee, le budget, lecheancier et laffectation des ressources.

  • Aider la gestion de projet (GP) a effectuer les evaluations des risques, et rediger des registres des risques en consultation avec les principales parties prenantes du projet.

  • Aider la GP dans la coordination avec la direction de lhopital et les chefs de service afin daligner les objectifs du projet sur les objectifs de lorganisation.

• Execution du projet :

  • Aider la GP durant toutes les etapes de la mise en uvre des projets, depuis letude de faisabilite, la conception et la construction jusquaux etapes de mise en service, de transfert, de letat de preparation operationnelle et de la gestion des demenagements.

  • Aider a gerer les equipes de projet, ce qui comprend les architectes, les ingenieures et ingenieurs, les entrepreneuses et entrepreneurs, ainsi que les sous-traitantes et sous-traitants.

  • Veiller au respect de lensemble des exigences reglementaires, des politiques de lhopital et des normes de securite.

• Aspects techniques :

  • Utiliser des logiciels et des outils avances de gestion de projet pour suivre les progres et gerer les ressources.

  • Comprendre les elements mecaniques, electriques, medicaux et autres elements dinfrastructure de lhopital.

  • Aider la GP dans lintegration des principes de conception durable et des technologies ecoenergetiques dans lexecution du projet.

• Aspects contractuels :

  • Assurer la coordination avec le service dapprovisionnement du CHEO pour lacquisition de services et dameublement, daccessoires et dequipement et participer aux activites daffichage, aux evaluations et a lattribution des marches.

  • Definir la portee des travaux et des criteres devaluation a lappui des activites dapprovisionnement.

  • Aider dans ladministration des contrats types comme les ententes de service du Comite canadien des documents de construction, de lOrdre des architectes de lOntario, du CHEO, etc.

  • Aider la GP a regler rapidement et efficacement tout differend ou probleme contractuel.

• Budget et gestion du changement :

  • Surveiller les budgets des projets et controler les couts pour eviter les depassements.

  • Faire le suivi des depenses afin dassurer la responsabilite financiere.

  • Soccuper du suivi, de lexamen et de la mise en uvre en ce qui concerne la gestion du changement.

• Communication avec les parties prenantes :

  • Servir de principal point de contact pour les parties prenantes du projet, notamment le personnel hospitalier et les parties prenantes externes.

  • Fournir des mises a jour regulieres sur letat davancement du projet en reglant les problemes et en repondant aux preoccupations rapidement.

  • Faciliter la communication et la collaboration efficaces entre les membres de lequipe du projet.

• Surveillance de la qualite et du rendement :

  • Mettre en uvre des mesures de controle de la qualite pour sassurer que les produits livrables du projet respectent les normes etablies.

  • Effectuer regulierement des inspections et des verifications sur place pour surveiller les progres et la conformite.

  • Corriger tout ecart par rapport aux plans du projet et mettre en uvre des mesures correctives, au besoin.

• Aspects lies aux rapports :

  • Preparer des rapports de projet detailles, comme des mises a jour sur letat davancement, des sommaires financiers et des evaluations des risques.

  • Superviser la tenue a jour de la documentation complete du projet, dont les contrats, les rapports et les dossiers.

  • Sassurer que toute la documentation du projet est exacte, a jour et accessible.

  • Utiliser des outils et des logiciels de production de rapports pour generer des donnees et des renseignements en temps reel a lintention des parties prenantes.

QUALIFICATIONS:

• Baccalaureat en ingenierie, en architecture ou dans un domaine connexe OU combinaison detudes postsecondaires, dexperience dans le domaine et dexperience pertinente de la realisation de projets de construction (essentielle)

• Certification CAPM (adjointe agreee ou adjoint agree du charge de projet) ou equivalente (souhaitable)

• Au moins trois (3) ans dexperience en gestion de projet, notamment dans la realisation de projets de construction (essentielle)

• Capacite de gerer plusieurs projets simultanement et de travailler efficacement sous pression (essentielle)

• Verification du casier judiciaire (essentielle)

• Excellentes communications interpersonnelles et professionnelles avec les collegues et les parties prenantes internes et externes (essentielles)

• Habilite a sexprimer en public et a faire des demonstrations (souhaitee)

• Excellent sens de lorganisation (essentiel)

• Excellente maitrise de la suite MS Office (essentielle)

• Maitrise de MS Project (essentielle)

• Maitrise des logiciels et des outils de gestion de projet (essentielle)

• Capacites eprouvees danalyse, devaluation et de resolution de problemes (essentielle)

• Capacite detablir et dentretenir des relations positives avec diverses parties prenantes (essentielle)

• Engagement a fournir des resultats de grande qualite et engagement envers lamelioration continue (essentielle)

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at talentacquisition@cheo.on.ca . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

CHEO is committed to providing a safe environment for staff, patients, and visitors. Consistent with that commitment, all applicants must be fully vaccinated against COVID-19 to be considered for any staff or volunteer opportunities. Applicants are also strongly encouraged to receive their COVID-19 booster shots when eligible to protect against the spread of COVID-19. Upon hiring, presentation of government issued documentation confirming full vaccination must be provided, orpresentation of supporting documentation of a valid medical contraindication or other reasonable consideration pursuant to the Ontario Human Rights Code.

We thank all those who apply, however, only those to be interviewed will be contacted.

Please note you will be represented by the Ontario Public Service Employees Union (OPSEU).

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at TalentAcquisition@cheo.on.ca . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply, however, only those to be interviewed will be contacted.