Senior Contract Administrator (Acquisition Management Services)

Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies. Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies for materials, equipment and rolling stock.

Recruitment Timelines : Interviews are projected to be scheduled for the week of August 25, 2025 . These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

• Summarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids

• Plans procurement processes and assists user departments with setting schedules

• Schedules advertising and announcement of RFPs and IFBs

• Holds pre-proposal and bid conferences to answer questions

• Leads proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysis

• Prepares award recommendations for management

• Attends various meetings, including pre-bid and post-bid debriefings

• Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies

• Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders

• Determines market effect on pricing

• Resolves problems and disagreements between contractors and user departments

• Converts purchase requisitions to Awards (Purchase Orders) in Metro's online system, including change orders and modifications

• Negotiates contract costs, terms, and conditions with vendors

• Prepares reports and correspondence

• Reviews and approves contractor invoices

• Assists new vendors with requirements of the procurement process

• Conducts closeout actions upon contract completion, such as final audit, payment, etc.

• Provides guidance and assistance to new or entry-level employees

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

  May be required to perform other related job duties

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred

Experience

• Three years of experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience negotiating contract terms, amendments, and pricing adjustments

• Experience analyzing market conditions and pricing trends to support procurement decisions

• Experience conducting cost and price analysis for acquisition contracts

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of professional services or construction contract administration for public agencies
• Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes
• Statistical and cost/price analysis
• Supply chain, procurement, and purchase to pay concepts
• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Performing complex contract administration and management work
• Analyzing situations and identifying and resolving problems
• Producing statistical and financial reports
• Mediating and negotiating
• Communicating effectively orally and in writing
• Interacting professionally with various levels of Metro employees and outside representatives

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Interview and evaluate contract proposal respondents
• Perform cost/price analysis
• Represent Metro before the public
• Prepare reports, contracts, specifications, correspondence, RFPs and IFBs
• Compile and analyze complex data
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
• Travel to offsite locations
• Read, write, speak, and understand English

  Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

(JC)