Facilities Project Manager - Facilities Development (Days)

The Facilities Project Manager provides construction supervision and project management services for assigned construction projects.

Required Knowledge & Skills

Education: Bachelor's Degree

Experience: Five years of related experience. Requires broad knowledge of complex systems and procedures.

Licenses and Certifications

NONE REQUIRED

Supervision

Has direct supervision of subcontractors and orients and educates construction personnel to Tanner standards.

Qualifications

CAD or Revit experience.

Proven ability to effectively work with others at all levels.

General knowledge of building codes and regulations.

General knowledge of Hospital Construction Guidelines and Joint Commission requirements.

Skilled in effective, clear, and persuasive oral and written communication.

Other direct management experience will be considered.

Familiar with the role, responsibilities, and procedures of a Project Management Office.

Demonstrated knowledge of project management including the ability to plan, organize, and carry out all tasks and responsibilities according to deadlines and departmental schedules.

Thorough knowledge of project scheduling and coordination. ability to develop, implement, and maintain detailed schedules.

Ability to develop project plans, lead project teams, accomplish project steps within set time frames, and manage the work of consultants

Thorough knowledge of current building technology for architectural, mechanical, electrical, and structural disciplines.

Thorough knowledge of materials and methods used in building construction.

Considerable knowledge of contracting practices and sub trade management.

Ability to recognize errors, deficiencies, and faulty workmanship of designers and contractors.

Ability to effectively use technology, including the Microsoft Office Suite, especially Word and Excel.

Demonstrated ability to apply project management methodologies to prepare contract documents, specifications, schedules, and cost estimates and to manage projects and contracts.

Proven communication skills dealing with diverse stakeholders and ability to express views, ideas, and facts effectively both orally and in writing including preparing detailed and succinct reports.

Ability to establish and maintain effective working relationships with senior management, staff, government agencies, accreditation bodies, and members of the public.

Ability to work under pressure and to meet deadlines and organizational requirements effectively.

Proven management and administrative skills.

Strategic thinker with demonstrable ability to grasp and analyze complex problems and develop innovative and practical solutions which are effective.

Statement Of Employment Philosophy

Being a part of Tanner Health System is more than a job, it is a promise we make to treat every patient with exceptional service every time they walk through our doors. Service excellence is the foundation of our organizational culture and the expectations we all set for each other, our patients, physicians and our community. All employees agree to abide by a set of service standards. These standards are the promise we make to provide the best care possible, and represent our beliefs, values and who we strive to become. We each commit to making Tanner Health System a great place for our employees to work, for patients to receive care and for physicians to practice medicine.

Functions

Area of Responsibilities

Assist in planning, developing, and maintaining all aspects of construction for Tanner Health System and TMG.

Supports the development of Project Management processes and procedures for Facilities Services in alignment with other such processes and procedures at Tanner Health.

Responsible for Project Management leadership while providing support and monitoring change management for all projects and taking the lead on complex and high-risk projects.

Works with the Facilities team as a Project Management expert on an ongoing basis to refine and improve project management processes in the department.

Develops risk assessment for projects determining strategies in liaison with others to ensure least disruption from the project while ensuring risks are within the risk tolerance of Tanner Health.

Develops project scope and accomplishes project steps within set time frames while managing the work of consultants and utilizing strategies to prevent project creep.

Manages planning, budgeting, design, consultant and contractor selection, pre-construction, bidding, construction management, quality assurance, closeout and project turnover for operations and maintenance.

Monitors and evaluates activities on assigned projects by tracking progress, managing project documentation (including plans, specifications, RFls, schedules, submittals, budgets, reviewing change orders, progress payment requests), preparing status reports and project close out reports, and ensuring no lien hold backs prior to release of hold back funds.

Determine resource requirements and impacts of proposed projects for Tanner Health including additional resource requirements such as space, personnel or processes.

Plan and execute minor and major high-risk construction and renovation projects across the campus in collaboration with all stakeholders. establish and maintain an effective working relationship with contractors, architects, and other consultants performing construction and major building system renewal.

Ensure project records and documentation are prepared, complete and retrievable for future reference.

Manage multiple contractors and vendors, including the solicitation and review of proposals. Write RFQ's and RFP's in partnership with Purchasing. Participate in the selection of consultants and contractors while ensuring adherence to contract procurement processes.

Collaborate with Facilities personnel and contractors for commissioning, calibration, identification of ongoing maintenance requirements, turnover training, documentation and other project closing activities to ensure a smooth transition for the project to become operationalized.

Review architectural and engineering plans prepared by consultants for work to be performed.

Manage the document administration of as-built drawings and specifications for building, renovations and systems.

Provide consistent, timely and reliable communication between all project stakeholders including clients, professional service providers, Tanner Health personnel, and contractors to ensure that the projects are thoroughly documented and understood.

Continuously seek to stay current and emerging areas in the field by monitoring relevant publications, attending seminars and training sessions, maintaining professional certification, and participating in conferences and professional organizations.

Provides leadership to supervisors and staff by creating a common vision for the department through an open and facilitative approach.

Assume other related duties as assigned by the VP, Facilities Development or the Facilities Development Office.

Ensures proper coordination and facilitation of Facilities program with other departments.

Discusses, mediates, and resolves construction issues.

Perform day to day duties as Project Manager for assigned Construction Projects.

Communicate issues and activities from a leader's perspective.

Promotes teamwork, empowers teams, and individuals to meet their potential.

Provides positive feedback, provide constructive criticism, articulates expectations, and functions as a sounding board for team and individual ideas.

Compliance Statement

Employee performs within the prescribed limits of Tanner Health System's Ethics and Compliance program. Is responsible to detect, observe, and report compliance variances to their immediate supervisor, the Compliance Officer, or the Hotline.

Required Knowledge & Skills

Education: Bachelor's Degree

Experience: Five years of related experience. Requires broad knowledge of complex systems and procedures.

Licenses and Certifications

NONE REQUIRED

Supervision

Has direct supervision of subcontractors and orients and educates construction personnel to Tanner standards.

Qualifications

CAD or Revit experience.

Proven ability to effectively work with others at all levels.

General knowledge of building codes and regulations.

General knowledge of Hospital Construction Guidelines and Joint Commission requirements.

Skilled in effective, clear, and persuasive oral and written communication.

Other direct management experience will be considered.

Familiar with the role, responsibilities, and procedures of a Project Management Office.

Demonstrated knowledge of project management including the ability to plan, organize, and carry out all tasks and responsibilities according to deadlines and departmental schedules.

Thorough knowledge of project scheduling and coordination. ability to develop, implement, and maintain detailed schedules.

Ability to develop project plans, lead project teams, accomplish project steps within set time frames, and manage the work of consultants

Thorough knowledge of current building technology for architectural, mechanical, electrical, and structural disciplines.

Thorough knowledge of materials and methods used in building construction.

Considerable knowledge of contracting practices and sub trade management.

Ability to recognize errors, deficiencies, and faulty workmanship of designers and contractors.

Ability to effectively use technology, including the Microsoft Office Suite, especially Word and Excel.

Demonstrated ability to apply project management methodologies to prepare contract documents, specifications, schedules, and cost estimates and to manage projects and contracts.

Proven communication skills dealing with diverse stakeholders and ability to express views, ideas, and facts effectively both orally and in writing including preparing detailed and succinct reports.

Ability to establish and maintain effective working relationships with senior management, staff, government agencies, accreditation bodies, and members of the public.

Ability to work under pressure and to meet deadlines and organizational requirements effectively.

Proven management and administrative skills.

Strategic thinker with demonstrable ability to grasp and analyze complex problems and develop innovative and practical solutions which are effective.

Definitions

The Facilities Project Manager provides construction supervision and project management services for assigned construction projects.

Position Responsibilities

Contact with Others: Regular contacts with other people in or out of department, but of very routine nature, requiring courtesy and tact.

Effect of Error: Probable errors may be serious and involve losses such as improper costs, overpayment, waste of material, damage to equipment, and delay in processing work. Effect usually confined within the organization. Most of work not subject to direct verification or check. Regularly works with some confidential data such as account, salaries, patient medical records, which if disclosed might have adverse internal or external effects.

People Management Responsibilities

Supervisory Responsibility: Supervises a small section of employees (up to 15); orients and trains employees; schedules, assigns, checks, and maintains flow of employees work; carries out most personnel decisions, and initiates minor personnel actions.

Work Environment/Physical Effort

Mental Demands: Work involves a variety of complex problems to be solved under general organization policies. Ingenuity and judgment are required to review facts, plan work, estimate costs, and deal with factors not easily evaluated, interpret results, draw conclusions, and take or recommend action. Solutions to problems often require coordination with other departments.

Working Conditions: Moderate - (About 50% of the day) Involved in exposure to dirt, odors, noise, or some work is performed with exposure to temperature/weather extremes/occupational risk. Limited probability of coming into contact with blood borne pathogens, other potentially infectious diseases, or biomedical/bio-hazardous materials.

Working Conditions Aspects for Immunizations

Performs tasks involving contact with blood, blood-contaminated body fluids, other body fluids, or sharps (needles): No

Directly works with Patients less than 12 months of age: No

Physical Effort: Minor physical effort - Job requires person to stand and/or walk frequently. Lifts, carries, or uses lightweight (1 to 25 lbs.) materials or equipment less than half of the day. Works in reaching or strained position intermittently. Office or laboratory work requires close visual effort less than half of day. Office or Laboratory work with concentration on a monotonous, repetitious procedure or skill most of day, where speed and accuracy are essential.

Physical Aspects

Bending: Occasional = 1% - 33% of the time

Typing: Occasional = 1% - 33% of the time

Manual Dexterity -- picking, pinching with fingers etc.: Occasional = 1% - 33% of the time

Feeling (Touch) -- determining temperature, texture, by touching: Occasional = 1% - 33% of the time

Hearing: Occasional = 1% - 33% of the time

Reaching -- above shoulder: Occasional = 1% - 33% of the time

Reaching -- below shoulder: Occasional = 1% - 33% of the time

Visual: Frequent = 34% - 66% of the time

Color Vision: Occasional = 1% - 33% of the time

Speaking: Frequent = 34% - 66% of the time

Standing: Frequent = 34% - 66% of the time

Balancing: Occasional = 1% - 33% of the time

Walking: Frequent = 34% - 66% of the time

Crawling: Occasional = 1% - 33% of the time

Running - in response to an emergency: Not required

Lifting up to 25 lbs.: Occasional = 1% - 33% of the time

Lifting 25 to 60 lbs.: Occasional = 1% - 33% of the time

Lifting over 60 lbs.: Occasional = 1% - 33% of the time

Handling -- seizing, holding, grasping: Occasional = 1% - 33% of the time

Carrying: Occasional = 1% - 33% of the time

Climbing: Occasional = 1% - 33% of the time

Kneeling: Occasional = 1% - 33% of the time

Squatting: Occasional = 1% - 33% of the time

Tasting: Not required

Smelling: Not required

Driving -- Utility vehicles such as golf carts, Gators, ATV, riding lawnmowers, skid steer, aerial lift: Occasional = 1% - 33% of the time

Driving -- Class C vehicles: Not required

Driving -- CDL class vehicles: Not required

N95 Respirator usage (PPE): Not required

Hazmat suit usage (PPE): Not required

Pushing/Pulling -- up to 25 lbs.: Occasional = 1% - 33% of the time

Pushing/Pulling -- 25 to 60 lbs.: Occasional = 1% - 33% of the time

Pushing/Pulling -- over 60 lbs. : Occasional = 1% - 33% of the time