Vaco has partnered with a client on the Northeast side of Indianapolis, IN to hire a construction Project Coordinator for a full time, direct hire opportunity.
The Project Coordinator oversees and performs various functions related to a project in support of the project manager. This will include job startups/closeouts, purchasing, accounts payable, accounts receivable and general assistance to the assigned Project Manager/s.
Essential Functions
- Job Start Up/Pre-Qualifications/Job Closeout Documents
- Maintain, organize, be informed of SharePoint regarding job folders.
- Research vendors in area that work is to be performed
- Create Project team list with names, addresses, phone numbers, e-mail addresses
- Support the PM with all items the Superintendent/Foreman requires for the job
- Support PM with all official field forms
- Support with closing punch list.
- Support PM on WIP input.
- Assist PMs in project coordination in daily tasks as requested such as permit pulling, meeting agendas, collection/organizing/analyzing daily logs,
- Project photos are executed from start to finish.
- Review project logs and execute on administrative actions.
- Accounts Payable and Purchasing
- Troubleshoot invoice issues from AP Specialist with PM for resolution
- Vendor Maintenance and Relations
- Obtain Vendor Certificates of Insurance
- Field Purchasing
- Quote material
- Submit, create and maintain POs
- Manage Project Subcontracts and Change Orders including being the liaison between vendor & InPwr.
- Accounts Receivable
- Maintain, verify and troubleshoot the following reports on a weekly basis:
- Job Cost Status Summary
- Aged Payables Report
- PO Status Report
- Job Overview
- Change Requests for potential change orders
Competency: Knowledge, Skills and Abilities:
- Previous experience working in project coordination, preferably in the construction field
- Proficiency in office software and project management tools (e.g., Microsoft Office Suite).
- Positive and Can Do! attitude, team player, and leader
- Strong work ethic and commitment to excellence
- Possess excellent interpersonal and communication skills
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and handle multiple projects simultaneously.
- Strong communication skills, both written and verbal, with the ability to interact effectively with team members and stakeholders.
- Attention to detail and accuracy in handling documentation and data.
- Ability to work independently and collaboratively within a team environment.
Job ID: 488197676
Originally Posted on: 8/5/2025
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