Assistant Manager, Purchasing

Assistant Manager, Purchasing

(16883)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests' stay to bring their dreams and desires to life. With an atmosphere that's chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests' expectations at every possible turn.

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest's every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it's our passion.

Job Summary

Support the Purchasing Director in supervising the department by maintaining close communication within and across departments. Ensure compliance with Kerzner's standards and processes while continuously seeking to improve efficiency and maintain healthy cost control. Additionally, assist in managing Capex purchasing to support the hotel's operational and capital investment needs.

Key Duties and Responsibilities

• Assist the Purchasing Director in providing support to the various hotel departments, ensuring their operational needs are met
• Ensure compliance with all procurement processes in alignment with Kerzner's corporate policies and standards
• Maintain and expand a robust network of national and international suppliers to enhance the vendor portfolio
• Develop and negotiate strategic contracts and pricing agreements to optimize cost-efficiency and quality
• Implement and maintain effective procurement systems, reports, and tools to manage cost controls, identify variances, and resolve pricing issues proactively
• Supervise the preparation of quotations and comparative analysis for requisitions processed through iScala, ensuring adherence to company standards
• Oversee the requisition approval workflow in iScala and ensure timely issuance and communication of Purchase Orders to vendors
• Manage the upload and maintenance of negotiated tender pricing in iScala
• Lead credit line negotiations with key suppliers to improve payment terms and cash flow
• Approve and monitor requests for freight payments and vendor prepayments
• Ensure proper follow-up and reconciliation of all vendors advance payments
• Monitor outstanding purchase orders to ensure timely fulfillment and resolve delivery issues
• Establish, review, and update departmental SOPs to reflect best practices and process improvements
• Foster strong relationships with suppliers, managing communication and negotiations in a professional manner
• Represent the Purchasing Department in interdepartmental meetings as needed
• Oversee Capex project procurement, from receiving requests and managing the tender process to equipment delivery and capitalization
• Supervise payroll processes for the department, including changes and bi-weekly approval
• Analyze procurement data and market trends to make informed purchasing recommendations aligned with the hotel's strategic goals
• All other duties as assigned by the Director of Purchasing or another member of the leadership team

Skills, Experience & Educational Requirements

• 5+ years' experience in the F&B, Hotel/ Hospitality sector in progressive purchasing roles required
• Large operation experience, multi-unit purchasing a strong asset
• Demonstrated budget and expense management skills with a proven track record of operating at or reducing targeted expenses
• Strong relationship development skills
• Exceptional negotiation skills
• Excellent administration, interpersonal and communication skills
• Must be self-motivated, results-oriented, flexible and able to work in a fast paced environment
• Must possess a high standard of integrity and a strong team orientation
• Flexible to meet demands of business volumes
• Computer literate with proficiency in commonly used Microsoft Office Products (Excel, Word, Outlook)
• Knowledge of purchasing, costing, inventory management software/tools a plus
• Educational Requirements: College/ University preferred; possible industry certification and/or memberships and relevant professional training

Benefits

• Medical insurance - 80% of premium paid by employer
• Health Savings Account with $50 employer contribution per pay period
• Dental, vision & life insurance - 100% of premium paid by employer
• 5 weeks of PTO (Paid Time Off)
• 8 paid holidays
• Uniform provided & complimentary laundering
• Complimentary transportation to/from resort
• Complimentary meal per shift
• Discounts at F&B outlets on property
• 14 nights per year at $100/night* at Kerzner Properties worldwide
• Winter season includes complimentary ski pass to Big Sky Resort based on availability OR $225 reimbursement towards gym membership

Physical Requirements

The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation.Physical requirements include, but are not limited to:

• Standing, walking, stooping, kneeling, and bending in an operational environmentfor extended periods
• Frequent bending, twisting, stooping, reaching, and pulling
• Lifting and carrying of loads weighing up to 30 pounds
• Remaining in a stationary position for long periods
• Constantly operating a computer and other office productivity machinery
• Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.