Drafting Scheduler

Job Title: Drafting Scheduler

Department: Vertical Transportation

Job Summary:

Lerch Bates is seeking a Drafting Scheduler with exceptional organizational skills and the ability to thrive in a fast-paced environment. The Drafting Scheduler works closely with our team of designers to create design schedules, assist with communicating essential information to other members of our company to ensure projects run smoothly and keep track of project progress. If you have previous drafting experience and strong administrative skills, this could be the role for you!

Company Insight:

Lerch Bates is the global multidisciplinary technical consultancy, saving time and money for those designing, modernizing, investigating, or managing buildings. From risk to ROI, schedule to sustainability, Lerch Bates’ suite of services helps you plan the future of your building at every phase of the building lifecycle. As your partner in finding the best technical outcomes for your project, we ensure functionality, safety, and value work together.

We simplify the path to the best technical expertise for the built environment anywhere in the world. Lerch Bates offers integrated specialties, including vertical transportation, logistics, enclosures & structures, forensics, and multidisciplinary building lifecycle services that optimize performance from design, construction, and management to forensic investigation, repair, and modernization.

What You’ll Do:

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

• Receive, record, and distribute Work Orders to Designers .
• Maintain online schedule of all active projects and coordinate scheduling with Designers.
• Enter project information in unit count spreadsheet, Designer calendars, and tracking software.
• Manage and verify QA/QC reviews are complete and corrections are provided.
• Provide reports to evaluate Designer efficiencies . Provide reports from Deltek, including time input details, OT analysis, and WEX charge reports. Provide completion analysis, late vs. on-time, and Designer accuracy reports.
• Assist Designers with file acquisition, downloads, and uploads . Solicit needed project information from consultants and clients. Request required project document access.
• Provide consultants with email updates detailing project progress, revisions, milestones, revision completion, and correspondence with clients.
• Receive, log, review, and process drafting Work Orders .

• Coordinate drafting needs with the Department Manager and Designers.
• Confirm scheduled completion dates with consultants. Assist Designers with minor drawing changes.
• Update completion schedule and master Trello log .
• Create activity reports – project status, projected completion date, and work projection report. The work projection report is a spreadsheet that provides details by Consultant on WO receipt, WO processing, milestone schedule dates, status, initial draw, revisions, work and phase start dates, dues dates, projected completion dates, and milestone completions.
• Update schedules daily , based on job status.
• Provide weekly updates via activity report to consultants on all projects and status. Talk with every consultant and provide active project status reports for all projects.
• Reassign jobs to meet schedule requirements.
• Forecast and schedule upcoming week, month, and 90-day lookout schedule.
• Provide weekly, monthly, and quarterly updates to EVP on area drafting activities .
• Coordinate completion of urgent work and revision requests.
• Maintain software licensing information , expiration, and renewal management, and arrange payments. Load software updates.
• Maintain asset inventory and replacement schedule . Work with IT to ensure equipment replacements are timely.
• Clean and maintain the ADST Sharepoint site.
• Maintain Base Drawings, Layout Manual, and equipment information and database with guidance from supervisor.
• Create and manage training process for new Designers.
• Organize and maintain shop drawing library .
• Maintain and post PTO schedules, monitor PTO accruals , and personal days required.
• Develop baseline hours for work hours for projects to assist with scheduling. Provide efficiency data for each designer: hours/unit, hours/project, revision hours, and error data.

What You’ll Bring:

• College degree or equivalent experience required.
• 0-2 years administrative support or scheduling type role.
• Drafting experience required . Complete simple drafting revisions.
• Intermediate or advanced skills using software: Microsoft Office (Excel, Word, SharePoint, PowerPoint, etc.), MS Outlook, web-based applications, and databases.

Why work with Lerch Bates?

• Competitive Compensation
• Medical, Dental, and Vision Insurance
• Employee Stock Ownership program!
• Generous PTO
• Incentive compensation bonus
• 401(k) with up to 6% employer match!
• FSA and HSA
• Charitable paid time off
• Birthday Bonus
• Paid Parental Leave
• Tuition Reimbursement
• Learning and Development
  • An entire internal department dedicated to your learning and career development!
• Exceptional company culture
  • Employee resource groups
  • Team building and networking activities
• And more!

Be more than just an employee…

Lerch Bates is 100% employee-owned ! Our employee-owners bring a distinct “we own what we do” brand of technical consulting to every project and partnership. When you work with us, you join a company with an ownership mindset. Expect responsibility, service, and performance in everything we do. So, what does that mean for you ? After a certain service time, you are eligible for stock ownership, which essentially works as an additional wealth accumulation and/or retirement account!

CORE Values: Ownership . Community . Integrity . Respect . Optimism

Lerch Bates is a federal contractor, which requires us to conduct a pre-employment background check and drug test.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law.