Facilities Project Coordinator

Department: Facilities Services

Reports to: Facilities Supervisor

Primary Location: Ainsworth Building

Classification/Range: Non-Exempt/Classified Range 14

Work Year: 260 days

POSITION PURPOSE:

To support the planning and coordination of facilities-related projects across MESD sites. This position assists in ensuring facilities are maintained and developed in accordance with applicable safety, environmental, and construction standards. This position will also monitor and improve environmental elements through inspections of MESD facilities and component districts as assigned. Responsibilities include overseeing project timelines and budgets, coordinating with internal teams and external vendors, and ensuring compliance with local, state, and federal regulations (including EPA, OSHA, and building codes) to meet the agency's facilities and operational goals.

SUPERVISION RECEIVED AND EXERCISED:

Receives direction from the Facility Services Supervisor, Chief Operating Officer, or Superintendent. Method of performing tasks is usually left to the judgment of the employee with a supervisor giving occasional instructions, advice, and directives. Work is reviewed occasionally while in progress and upon completion by the Facility Services Supervisor.

ESSENTIAL JOB FUNCTIONS:

• Coordinate facilities projects including new construction, renovations, maintenance upgrades, and environmental remediation in collaboration with MESD and Facilities Services supervisor and staff.
• Serve as a liaison between MESD, school districts, contractors, consultants, and regulatory agencies to ensure successful execution of facilities projects.
• Support planning and design processes for healthy and safe learning environments, including integrated pest management, indoor air quality, lead/radon abatement, asbestos control, and other environmental health initiatives.
• Assist with project scoping, cost estimating, scheduling, and vendor coordination to ensure projects are completed on time and within budget.
• Conduct site assessments, monitor facility conditions, and document environmental or infrastructure concerns to support capital improvement planning.
• Coordinate and oversee environmental testing protocols including water quality sampling, air quality testing, and hazardous materials evaluation in accordance with regulatory guidelines.
• Prepare and submit required documentation, reports, and compliance filings to local, state, and federal agencies (e.g., EPA, OSHA).
• Stay current on applicable building codes, environmental health regulations, and safety standards to ensure agency-wide compliance.
• Maintain detailed project records, timelines, and communication logs to ensure transparency and accountability.
• Perform related duties and responsibilities as assigned, maintaining consistent attendance and punctuality.

ESSENTIAL QUALITIES:

Equity: Lead and support regional equity initiatives

Vision: Lead with vision, follow-through and student focus.

Trust: Develop trust among coworkers and students through honesty and fairness.

Communication: Communicate in an inclusive, effective and collaborative manner.

Personal Qualities: Be respectful, excel in customer service, caring, humble and courageous.

Attendance: Daily and consistent attendance and puncuality are paramount as this provides consistency and alignment with students, peers and programming outcomes.

Agency-wide perspective: Be involved in and supportive of continuous overall improvement of MESD programs and services.

MINIMUM QUALIFICATIONS, SKILLS, ABILITIES:

• Knowledge of:
• Facilities project planning, coordination, and execution, particularly within K-12 or public sector environments
• Environmental health and safety issues affecting school facilities, including indoor air quality, water quality, hazardous materials, and integrated pest management
• Testing procedures, compliance standards, and reporting requirements from regulatory agencies such as EPA, DEQ, OSHA, OHA, and ODE
• AHERA regulations for asbestos management in educational settings
• Building codes, construction terminology, and basic architectural/engineering principles
• Modern office practices, project management tools, and computer systems including Microsoft Office and Google Workspace
• Ability to:
• Coordinate multiple facility improvement projects and environmental testing initiatives from planning through completion
• Interpret and apply environmental, health, safety, and construction regulations in an educational context
• Prepare clear and accurate reports, technical documentation, and regulatory submissions
• Communicate effectively with a range of stakeholders including contractors, school administrators, maintenance staff, and regulatory officials
• Perform and coordinate basic environmental sampling and testing procedures (e.g., indoor air quality, lead, asbestos)
• Respond promptly to urgent facility and environmental issues and support emergency response efforts as needed
• Prioritize tasks and manage time effectively under minimal supervision
• Build and maintain cooperative working relationships across departments and districts
• Communicate clearly and professionally, both orally and in writing
• Maintain a valid driver's license and ability to travel to off-site locations as required

MINIMUM EDUCATION & EXPERIENCE REQUIREMENTS:

• Associate's degree preferred in a relevant field like construction management, facilities management, or a related discipline
• Two years of responsible facility planning and construction experience.
• Any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job

WORKING CONDITIONS:

Work is conducted both indoors and outdoors with considerable fieldwork and frequent local

travel. Occasionally must access rooftops, crawl in attic spaces and under buildings. Occasional exposure to noise levels ranging from moderate to very loud. While conducting fieldwork, employee may be exposed to inclement weather conditions or exposure to health and accident hazards. Must respond quickly to correspondence and remain on-call for emergency situations. Moderate level of contact with Agency personnel and even higher level of contact with outside agencies, community, and contractors.

PHYSICAL DEMANDS:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility: Frequent reaching, walking, climbing, bending, twisting. Occasional crouching and crawling.
• Lifting: Frequently up to 25 pounds; occasional up to 35 pounds.
• Vision: Constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Vision to read printed materials and computer screen or other monitoring devices.
• Dexterity: Frequent use of keyboard; frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.
• Hearing/talking: Frequent hearing and talking, in person and on telephone or radio.
• Emotional/Psychological: Frequent decision-making and concentration; frequent public and/or co-worker contact; occasional working alone.

This position is subject to board policies, administrative rules and procedures, department regulations and applicable state and federal statutes. This position does not carry administrative authority. All commitments outside of authorized programs and services are subject to prior approval by the supervisor of this position.

EQUAL OPPORTUNITY EMPLOYER

MESD recognizes the diversity and worth of all individuals and groups. It is the policy of MESD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Director for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at ...