Assistant Project Manager, Commercial Building

SUMMARY

Assist project manager in providing overall management and direction of one (1) or more projects by planning, directing, and coordinating construction and financial activities ensuring safe completion on time and under budget. Support the Project Manager in managing overall project profit and loss.

TYPICAL DAILY DUTIES & RESPONSIBILITIES (including but not limited to)

Safety & Risk Management

• Ensure all tasks are carried out in compliance with all safety policies and procedures.
• Attend/conduct weekly safety meetings and talk with the project team and subcontractors about safety, including site-specific Exhibit F safety training for all onsite personnel.
• Immediately address and then educate on any unsafe conditions or acts, whether observed or brought to your attention.
• Manage all tasks with a safety-first mindset.
• Abide by the Company's Fleet Driving Policy.
• Assist with project start-up to ensure subcontractors comply with subcontract requirements.

Project Management

• Setup and maintain all project management documentation in project management software and ensure projects' compliance with the following:
• Drawing logs
• RFIs
• Specifications
• Review submittals and shop drawings for conformance to contract documents.
• Submittal Log
• Project Challenges, quality control, etc. tracking.
• Prepare progress meeting agendas; keep, distribute, and save accurate meeting minutes.
• Review subcontractor proposals for accuracy and scope of work conformance.
• Review correspondences and requests from A/E/O/SC.
• Understand, manage, and coordinate any warranty items after completion.
• Maintain subcontractor and owner change orders.
• Review change documents, identify scope impacts, solicit for pricing, review for accuracy, and package change order requests.
• Assist in review and negotiation of project change events.
• Develop, maintain, and track the punch list process.
• Support project manager in cost control by assisting with change order management, invoice approval, and tracking cost against the project budget.
• Assist Project Manager in completing subcontracts and purchase orders for the buyout process.
• Assist subcontractors with scheduling and communication.
• Actively assist project team with project quality control.
• Assists with completion and project closeout.
• Assist project team in getting timely and accurate material deliveries.
• Assist project team with all jobsite startup requirements.
• Assist Project Manager with preparing and completing monthly subcontractor pay applications and developing monthly owner pay applications.
• Work with project team on schedule updates; remain knowledgeable of the current schedule logistics and activities at all times.
• Review submittal log weekly and update as it pertains to critical path items and the project schedule.
• Prepare progress meeting agendas and distribute meeting minutes.
• Review correspondence and requests from the client and design professional for changes to the contracted scope of work.
• Actively communicate with owners regarding their needs and questions as they arise on a project.
• Proactively review drawings and submittals for accuracy and coordination between subcontractors.
• Coordinate owner training prior to and during the close-out period of the project.
• Support Project Manager with monthly project forecasting, budget modifications, and profit projections.
• Develop and maintain client relationships.

Leadership

• Participate in regular owner, subcontractor, and engineer meetings.
• Establish and maintain strong working relationships with estimating, business development, and all other administrative staff.
• Actively communicate with owners regarding their needs and questions throughout a project.
• Anticipate and solve problems with a positive mindset and focus on solutions.
• Coordinate or lead regular project meetings as needed.
• Hold yourself to uncompromising standards, personally and professionally.
• Coach, mentor, and train all jobsite personnel.
• Consistently build strong positive relationships with clients, inspectors, and subcontractors.
• Provide detailed performance feedback to direct reports and project managers.
• Bachelor's degree in engineering, construction management, or equivalent experience
• OSHA 10 Certified
• Strong working knowledge of or ability and willingness to learn Microsoft Office, Procore, Vista, and other project management software as required by each project
• Maintain a valid driver's license and safe driving record
• Experience with planning and scheduling
• Ability to prepare a subcontractor scope of work
• Experience with budgeting and financial projections
• Experience with pricing, purchasing, negotiating, and preparing purchase orders for materials and equipment
• Experience reading and understanding drawings
• Team-focused
• Strong leadership, motivation, planning, teamwork, collaboration, communication, and conflict-resolution skills
• Safe work or No work mindset; fully committed to safety and jobsite standards, policies, and processes