Grants and Contracts Specialist I - Division of Nephrology, Department of Medicine

Description Collaborate with brilliant minds in a fast-paced, supportive environment as the Grants and Contracts Specialist I. Personable, collaborative and detail-oriented individuals are ideal candidates for this opportunity. Own your growth-this role is designed to evolve with you. Reporting to the Division Administrator, the Grants and Contracts Specialist supports the Division of Nephrology's research portfolio through expert pre- and post-award grant management. This role involves gathering and analyzing data, coordinating agreement execution, and providing technical guidance on the preparation and administration of research grants, contracts, awards, and related reports to inform leadership strategy. The Grants and Contracts Specialist reviews monthly budgets, fund activity, and general ledgers, and works closely with faculty Principal Investigators (PIs) and other stakeholders. In collaboration with Grants Managers, responsibilities include subcontract oversight, budget development, variance reporting, sponsor reporting, compliance, and day-to-day administrative and operational support for assigned awards. Responsibilities Collaborative Partnership: Liaison between faculty, grants managers of the NephroGrantsFinance team, external funding agencies (federal, state, local and nonprofit organizations), and internal offices including Grants & Contracts (GCO), Sponsored Projects Accounting, Finance, fund administrators and business managers. Grants and Contracts Management: Support pre-award budget development, post-award monitoring, subcontract oversight, and grant closeout procedures. Manage documents such as Other Support, IPA (OF-69) agreements, and MOUs. Assist Grant Managers in timely routing of applications to relevant compliance committees (IACUC, IRB, Biosafety, FCOI). Administrative & Data Oversight: Maintain and enhance data in the Grants Tracking System. Distribute funding opportunity alerts as needed, shared NephroGrantsFinance calendar updates, and resource packets as needed, and may propose enhancements to existing internal systems. Financial Analysis & Reporting: Analyze and present financial data to support budget planning and decision-making. Identify funding issues and propose solutions. Generate reports for PIs including forecasts, variance analyses, and spending trends. Financial Operations: Process purchase orders, contracts, invoices, travel requests, check requests, fund transfers, and deposits. Ensure accurate allocation of expenses and check deposits and/or wires to appropriate funds. Payroll Coordination: Manage salary source allocation transactions, internal personnel effort trackers, and annual time and effort reports. May assist Administrative Coordinator to maintain payroll records for staff as needed. Portfolio Oversight: Coordinate and prioritize activities across multiple awards. Advise PIs on financial strategies and manage reporting for renewals, continuations, and closeouts. Special Projects: Contribute to divisional initiatives including business plan development and other strategic projects as assigned. Qualifications Bachelor's degree in business administration, finance, or related field, or an equivalent combination of education and relevant work experience Microsoft Office Word and Excel - Intermediate Experience: 2 years minimum experience (3 years preferred) in grants and contracts management (experience in finance a plus) Strong analytical skills Good communication skills and attention to detail Knowledge of accounting principles and practices, sufficient to compile reports concerning financial status and operational procedures of organizations Employer Description Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. About the Mount Sinai Health System: Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. Compensation The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58661 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Bachelor's degree in business administration, finance, or related field, or an equivalent combination of education and relevant work experience Microsoft Office Word and Excel - Intermediate Experience: 2 years minimum experience (3 years preferred) in grants and contracts management (experience in finance a plus) Strong analytical skills Good communication skills and attention to detail Knowledge of accounting principles and practices, sufficient to compile reports concerning financial status and operational procedures of organizations

Collaborative Partnership: Liaison between faculty, grants managers of the NephroGrantsFinance team, external funding agencies (federal, state, local and nonprofit organizations), and internal offices including Grants & Contracts (GCO), Sponsored Projects Accounting, Finance, fund administrators and business managers. Grants and Contracts Management: Support pre-award budget development, post-award monitoring, subcontract oversight, and grant closeout procedures. Manage documents such as Other Support, IPA (OF-69) agreements, and MOUs. Assist Grant Managers in timely routing of applications to relevant compliance committees (IACUC, IRB, Biosafety, FCOI). Administrative & Data Oversight: Maintain and enhance data in the Grants Tracking System. Distribute funding opportunity alerts as needed, shared NephroGrantsFinance calendar updates, and resource packets as needed, and may propose enhancements to existing internal systems. Financial Analysis & Reporting: Analyze and present financial data to support budget planning and decision-making. Identify funding issues and propose solutions. Generate reports for PIs including forecasts, variance analyses, and spending trends. Financial Operations: Process purchase orders, contracts, invoices, travel requests, check requests, fund transfers, and deposits. Ensure accurate allocation of expenses and check deposits and/or wires to appropriate funds. Payroll Coordination: Manage salary source allocation transactions, internal personnel effort trackers, and annual time and effort reports. May assist Administrative Coordinator to maintain payroll records for staff as needed. Portfolio Oversight: Coordinate and prioritize activities across multiple awards. Advise PIs on financial strategies and manage reporting for renewals, continuations, and closeouts. Special Projects: Contribute to divisional initiatives including business plan development and other strategic projects as assigned.