Construction Project Administrator - Greenville, SC

Construction Project Administrator

Primary Accountabilities:

We are seeking a detail-oriented and proactive Project Administrator to join our team. This role will focus heavily on budget management and customer invoicing, ensuring that projects are financially sound and clients are billed accurately and timely. This is a Hybrid role location is Greenville, SC area.

Major Duties:

• Budget Management:
  • Input and maintain project budgets, ensuring all expenses are tracked and recorded.
  • Monitor and report on budget variances, providing insights and recommendations for corrective actions.
  • Collaborate with project managers to forecast financial needs and allocate resources effectively.
• Customer Invoicing:
  • Prepare and issue invoices to customers based on project milestones and deliverables.
  • Ensure all invoices are accurate and reflect the agreed-upon terms and conditions.
  • Follow up on outstanding invoices and manage accounts receivable.
• Project Coordination:
  • Assist in the planning and execution of project activities, ensuring timelines and deliverables are met.
  • Coordinate with various departments to gather necessary information for budgeting and invoicing.
  • Maintain comprehensive project documentation, including financial records and client communications.
• Reporting:
  • Generate regular financial reports for stakeholders, highlighting budget status and invoicing progress.
  • Provide detailed analysis of project costs and revenues, identifying areas for improvement.
• Compliance:
  • Ensure all financial activities comply with company policies and relevant regulations.
  • Conduct audits to verify the accuracy of financial records and invoices.
• Financial Acumen: Strong understanding of budgeting, financial forecasting, and invoicing processes.
• Attention to Detail: Ability to ensure accuracy in financial records and invoices.
• Communication Skills: Excellent verbal and written communication skills for interacting with clients and team members.
• Organizational Skills: Ability to manage multiple tasks and projects simultaneously.
• Problem-Solving: Proactive approach to identifying and resolving budget and invoicing issues.
• Software Proficiency: Familiarity with project management and financial software tools.

Required Qualifications:

• A. A., or Bachelors Degree in Accounting, Finance, Construction Management, or related field
• Prior experience in invoicing clients, financial analysis and utilizing an ERP system. Experience in Viewpoint, ProContractor preferred.
• Background check and drug screen, per company policy
• Applicant must be legally authorized to work in the U.S.

Additional Duties

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Indian Preference Exercised

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).

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