(Auraria) Construction Project Administrator

Auraria) Construction Project Administrator State of Colorado - 3.3 Denver, CO Job Details Full-time $62,000 - $65,000 a year 20 hours ago Benefits Paid holidays Health insurance Dental insurance Vision insurance Retirement plan Qualifications Mid-level Driver's License Bachelor's degree Organizational skills 2 years Full Job Description Department Information Who we are: Welcome to the Auraria Campus located in the Platte River Valley in downtown Denver. The Auraria Campus is the service provider for 38,000 students and approximately 5000 faculty and staff working at and attending the Community College of Denver, Metropolitan State University of Denver, and the University of Colorado Denver . Learn more about us through this link: The Auraria Campus Auraria employees enjoy an excellent benefits package which includes paid vacation, holidays, and sick leave, multiple medical, dental and vision options, discounted RTD Eco-Pass, BenefitHub and outstanding retirement plan. Learn more through this link: Non-Classified Benefits Package. So, if you're interested in a great job working alongside great people, this may be the opportunity for which you've been waiting for. Description of Job Job Summary: This position provides support to the Facilities Services project team and specifically the Director of Project Management by helping to complete required state project forms, project reports, project record keeping, and helping with the project invoice process. Essential Job Functions: Project Tracking and Reporting Assist Director of Project Management and project team with tracking project status in project summary spreadsheets and databases. Assist Director with creating reports on individual projects or the portfolio of projects for an audience of internal Campus constituents and external community members when needed. Support project financial payments and tracking including communicating with external contractors and checking coding on invoices. Responsible for continual updates to campus wide construction schedule Responsible for coordinating with communications department to update projects webpage with progress and photos taken on site. Compliance with State Project requirements Assist Director of Project Management and project team with completion of state paperwork required for state funded projects including project start up paperwork, financial updates, close out paperwork, and annual reports required throughout the year. Track due dates for project requirements including supporting team members in meeting these requirements through reminders and assistance. Assist with annual Capital and Controlled Maintenance submission process. Agency and Department Requirements Assist team with tracking and completing agency requirements such as annual goal development, updating position descriptions when required, and other requests as needed. On behalf of Director and department, assist with meeting scheduling, agenda setting, and follow up. Support inputting and updating projects into project tracking database. Responsible for distributing and tracking project agreements with institutional project customers. Check and distribute client invoices to accounting. Other Duties: Support the Operations Division with other duties as assigned including but not limited to snow removal, emergency situation support, covering for administrative staff colleagues who are out of the office, and attending meetings for project team members. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Minimum Qualifications: A bachelor's degree from an accredited college or university in a field of study related to the work assignment. Two years of professional experience in a project or program coordinator, data analyst, accounting/financial program assistant, or other similar position that has a focus on attention to detail and managing a high volume of information. Valid and unencumbered Colorado drivers license. Substitution of Degree: 5+ years of professional work experience in a project or program coordinator, data analyst, accounting / financial program assistant, or other similar position that has a focus on attention to detail and managing a high volume of information. Preferred Qualifications: Previous experience supporting or working with project managers. Previous experience working with or in the construction industry. Previous experience working in state or local government. Attributes and Abilities: Proven experience in establishing and maintaining effective working relationships with a diverse population at all levels throughout the institutionand into the community. Ability to communicate in a positive and effective manner, across various modalities. Excellent organization skills. Ability to balance multiple projects and tasks in parallel to maintain attention to detail. Outwardly contributes to a respectful, positive, and professional workspace. Ability to establish work priorities, follow through, and meet established deadlines. Strong judgment and critical thinking skills. Ability to deliberately listen and communicate relevant information, anticipate problems, and offer suggestions for resolution. Ability to work independently and with a team. Conditions of Employment: Must maintain a valid and unencumbered Colorado driver license. Please note that if offered employment, candidates will be required to furnish a copy of the motor vehicle report (MVR) as part of the background check process. Supplemental Information Colorado Partnership for Quality Jobs and Services Act information After careful review of this position and the duties that it performs, it has been designated in accordance with the Colorado Partnership for Quality Jobs and Services Act as a "Not Covered" position, it does not fall in the category of employees that are eligible for representation by COWINS, also known as the union. To learn more about this designation please visit this link: Applicant Checklist & Minimum Qualifications Resume Cover Letter E-mail Address All correspondence regarding your status in the selection/examination process will be conducted by email. Minimum Qualifications Your application as submitted is used to determine if you meet Minimum Qualifications. Please read the Minimum Qualifications and ensure that information in your application "draw correlations" to the Minimum Qualifications. Human Resources Analysts will not infer that you meet the Minimum Qualifications if information isn't detailed in your application. * Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit.) * Commitment to Equity, Diversity and Inclusion The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Auraria Campus is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Nicole Yanez at