Weatherization Project Coordinator

Weatherization Project Coordinator

Location

2569 US 23 SOUTH, Alpena, MI, 49707-4627, United States

Job Category

Community Programs - Weatherization

Employee Type

Exempt

Contact information

Name

Recruiter

Email

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Description

Summary of Duties

The Weatherization Project Coordinator provides operational and technical support to the Weatherization team. Key responsibilities include managing projects, with a focus on multi-family properties, offering technical assistance in the field to support the Program Manager and Weatherization subcontractors, and collecting data to ensure projects meet all contractual and production requirements. This role requires a strong background in construction and inspections, as the coordinator will work closely with the Weatherization Program Manager to support program goals and maintain adherence to industry standards, inspection protocols, and funding guidelines.

Essential Duties and Responsibilities: Other duties may be assigned.

Program Coordination

Provides leadership, coordination and supervision needed for the weatherization program to meet production and quality objectives with a focus on multi-family.

Coordinate with Weatherization team in developing all facets of the multi-family projects from identification of the project, ownership agreements, intake, energy audit, work scope, contractor engagement, documentation, worksite implementation, quality control inspection, and final close out. Working in conjunction with the Program Manager and the Weatherization Coordinator to ensure production goals and quality standards are met.

Develop plans for and coordinate multi-family projects in regions outside of the NEMCSA core 11 counties.

This role will require travel outside of the core 11 counties of NEMCSA and will require overnight stays.

Work cooperatively with clients, sub-contractors, energy auditors, quality control inspectors, community building inspectors and organizations whose developed partnership can benefit the program.

Prepares and submits applicable work plans, State related documentation and budgets for any multi-family projects as assigned with input from the Program Manager and manages the implementation of the approved plans.

Coordinates the process of obtaining estimates, bids and selection of weatherization subcontractors and other material suppliers and contractors following agency and Bureau procurement policy and procedures for assigned multi-family projects.

Maintains detailed project and program files, prepares periodic program reports and supporting information on program operations and status as needed for effective management and compliance with funding contracts.

Continually monitors production and provides guidance to subcontractors and inspectors so that program production and financial goals are met.

Maintains an understanding of and completes all required and ongoing available training regarding policies, regulations, contract requirements, and technical processes of the weatherization program.

Attends monthly Weatherization meetings assigned by the WAP Program Manager and other program related webinars held by the Bureau and regional or state groups.

Plans for and coordinates technical assistance and training for the weatherization sub-contractors as needed.

Acts as a back-up for conducting pre-inspection audits on all eligible homes to maintain production goals.

Act as a back-up for conducting quality control post-inspections of homes to ensure the installation of weatherization measures by subcontractors is completed and complies with all agency and program standards and regulations.

Oversee and ensure accuracy of the entering of all data acquired at pre-inspection audits into appropriate approved audit documents and programs to determine the proper weatherization measures to be installed in homes or multi-family projects and to produce a work order for contractors and create a permanent record for auditing purposes.

Oversee and ensure accuracy of quality control post-inspections and the entering of all data into EmpowOR and other programs for closeout and tracking.

Interact and monitor all weatherization subcontractors by reviewing their work, visiting each subcontractor on the job and offering technical assistance regarding program specific policies and specifications no less than bi-annually.

Review and respond to client complaints concerning sub-contractors and/or auditors or work completed on their homes or multi-family projects.

Maintain complete knowledge of all guidelines and standards or changes in standards set forth by the federal and state funding sources.

Participant in the training of subcontractors and inspectors on procedures and guidelines of the weatherization program as they are updated by the agency and/or the Bureau.

Maintain a professional demeanor in appearance and speech in all activities including with clients, co-workers and the public.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities

This position is responsible for the supervision of weatherization subcontractors on-site as needed for training and direction.

Requirements

Education and Experience

Construction Trades or related field of study and at least (4) years' experience in the building trade is required as well as knowledge of construction, ability to read a tape measure and ability to use small carpenter tools as well as proficient in the use of computer programs, specifically Microsoft Word and Excel. Bachelor's Degree in a related field and a current builder's license are preferred.

Certificates, Licenses, Registrations

Must possess a DOE/BPI Energy Auditor Certificate and Must possess a DOE/BPI QCI Certification.

Employees in this position must have reliable transportation and a valid driver's license.

Language Skills

Ability to read and interpret documents such as (safety rules, operating and maintenance instruction, and procedure manuals). Ability to write (routine reports, business correspondence). Ability to speak effectively to other employees of the organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Security/Privacy Access

This position has limited access to view or store individually identifiable health or other sensitive information, pertinent to accomplishing assigned tasks, and must maintain confidentiality in accordance with the NEMCSA Privacy Policy.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)

People in this position must possess close vision, distance vision, peripheral vision, and depth perception and:

Frequently is required to:

Use video display terminals

Use repeated hand, arm or finger motion

Lift up to 50 pounds

Stand

Walk

Sit

Work irregular or extended hours

Twist at the neck or trunk

Talk or Hear

Climb or balance

Stoop, kneel, crouch or crawl

Reach with hands or arms

Climb ladders

Drive or have the ability to drive

Meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people

Read typed or written word

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Employees in this position work in moderate noise. The job site is both indoors and outdoors where the temperature may occasionally vary (above 100 degrees or below 32 degrees). The work area may include walking on slippery surfaces. Exposed to fumes or air-born particles. Greater than average or risk of getting a minor injury such as a cut or burn while performing this job. Must meet deadlines with severe time constraints and interact with the public and other workers.

Employee is (frequently) exposed to infection at a greater risk than the average person.

The employee shall remain free of any alcohol or non-prescribed controlled substance use in the workplace throughout his/her employment with NEMCSA.

Footwear: Footwear based on work and weather conditions is required, refer to Employee Handbook Dress Code.

Personal Protective Equipment: No specific PPE is required for this position.

Driving: This position is required to regularly drive.

Summary

What You'll Love About Us:

To keep you healthy: Medical/Rx, Vision & Dental insurance plan at no cost for employee with a family coverage cost-share option.

To help prepare you for the future: 401(k), Life & Disability Insurance

For Work/Life balance: Paid lunch hours, numerous holidays, generous vacation time and sick days.

Student Loans: Employment with NEMCSA may qualify you for student loan forgiveness under the Public Service Loan Forgiveness Program.