Capital Project Coordinator

About Discovery Senior Living

Discovery Senior Living is a family of companies that includes Discovery Management Group, Integral Senior Living, Provincial Senior Living, Morada Senior Living, TerraBella Senior Living, LakeHouse Senior Living, Arvum Senior Living, Discovery Development Group, Discovery Design Concepts, STAT Marketing, and Discovery At Home. With three decades of experience, the award-winning management team has been developing, building, marketing, and managing diverse senior-living communities across the United States. By leveraging its innovative Experiential Living philosophy across a growing portfolio in excess of 350 communities and over 35,000 homes in nearly 40 states, and 19,000 dedicated employees, Discovery Senior Living is a recognized industry leader for performance, innovation, and lifestyle customization and, today, ranks among the 2 largest U.S. senior living operators.

Job Description:

The Capital Project Coordinator is responsible for accurately entering, updating, and verifying data related to capital projects in the relevant database or system. This role includes maintaining and organizing both physical and electronic files, generating reports and summaries, and ensuring data integrity. The specialist collaborates with project managers and team members to keep data up-to-date and reflective of project progress, responds to data inquiries, and provides support for data entry and project information. Additional duties include processing invoices, managing administrative accounts payable (AP) procedures, handling budget amendments, performing regular data backups, and reconciling end-of-month expenditures. The specialist adheres to data entry guidelines and participates in team meetings to contribute to continuous process improvements.

Ideal candidates will have a strong background in analytical reporting, financial processing, and invoicing, particularly within capital projects, construction, or project management environments. We are open to both experienced professionals and recent graduates, including internship-to-full-time pathways. The target start date is within 4560 days to align with upcoming growth and project needs.

• Accurately enter, update, and verify data related to capital projects in the relevant database or system, ensuring data integrity.
• Maintain and organize both physical and electronic files of capital project documents.
• Generate reports and summaries from the data as required by the project management team.
• Collaborate with project managers and team members to ensure all data is up-to-date and accurately reflects project progress.
• Respond to data inquiries, provide support regarding data entry and project information, and identify and correct data entry errors.
• Adhere to data entry guidelines and protocols to ensure consistency and reliability, performing regular data backups and assisting in the maintenance of data systems.
• Participate in team meetings and contribute to the continuous improvement of data entry processes.
• Process invoices, route them for approval, and manage administrative accounts payable (AP) procedures.
• Enter approved projects into the maintenance information system, manage budget amendments, and input necessary approvals.
• Reconcile end-of-month expenditures, ensuring accurate project ID mapping.

Qualifications:

• Background in AP, Associates, or Bachelor's in Business or Accounting-related field, a plus but not required
• Proven experience in data entry, preferably related to capital projects or in a construction/project management environment.
• Strong background in analytical reporting, financial processes, and invoicing.
• Proficiency in Microsoft Office Suite, especially Excel, and experience with data entry software or databases.
• Strong attention to detail and high level of accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication skills, both written and verbal.

Benefits:

In addition to a rewarding career and competitive salary, Discovery offers a comprehensive benefit package.

Eligible team members are offered a comprehensive benefit package including medical, dental, vision, life, and disability insurances, paid time off, and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match, our Employee Assistance Program, and accident insurance policies.

EOE D/V