Real Estate Project Manager

Position Summary

The Real Estate Project Manager will report to the North American Senior Director of Real Estate and Facility Management. They will act in a project management and delivery capacity for Real Estate and related services for all relevant Thales North America (USA & CAN) sites. In addition this position will support project definition, approvals & documentation all related to the management of specific real estate projects.

Essential Functions / Key Areas of Responsibility

This function will have the following areas of responsibility

He or She will be responsible for managing real estate projects to ensure the timeliness and conformity, budget development and documentation, corporate reporting, annual budgeting & tracking, and working across departments at the Corporate, Country, & Business Unit levels.

• Project Planning: Develop project scopes, objectives and schedules ensuring alignment with business goals and in compliance with local regulations
• Budget Management: Prepare and manage project budgets, forecasts, and financial reports, ensuring the project remains within the budget constraints
• Team Coordination: Assemble and lead project teams, including third party architects, engineers, contractors, consultants, etc. to drive project execution
• Stakeholder Communication: Communicate regularly with internal stakeholders, providing updates on project status, challenges and milestones
• Risk and Opportunity Management: Identify potential risks and opportunities and develop mitigation and capture strategies to ensure project timelines and costs are maintained
• Quality Control: Oversees the quality of work performed, ensuring it meets the established standards and specifications
• Problem Solving: Address and resolve any issues that arise during the project lifecycle, including logistics, resource allocation and stakeholder concerns
• Close-Out: Oversee the project closeout documents related to lease Tenant Improvement (TI) reimbursements, to ensure payments are received from landlords, per agreed upon TI lease reimbursement language.
• Documentation: Generate documentation for assigned real estate business case presentations (RE Gate meetings), and for any weekly, bi-weekly, monthly & quarterly meetings, as necessary.
• Administration: Participates, and at times leads, in various project update meetings, weekly, bi-weekly, monthly & quarterly meetings as requested.
• Any other tasks as required

Chorus Role(s)

Insert Chorus Role(s) link here, if applicable

Minimum Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language

Include minimum experience qualifications, required proficiencies with specialized knowledge, computer proficiencies, etc.

• Minimum 5+ years of experience as a project manager, preferably related to Real Estate or construction
• Clear understanding of real estate project management terminology and of various project related agreements
• Able to multi-task multiple assignments, and when workload exceeds acceptable limits, engage with internal/external support
• Detail-oriented and able to communicate effectively both in writing and verbally
• Very strong budget management and construction estimation skills
• Able to work independently and within a team
• Often handles confidential and sensitive information
• General understanding of principles, theories, and practices of real estate, design, construction, facilities operations
• Highly organized and analytical, with a strong work ethic
• Proficient in MS Suites including Outlook, Word, Excel, and PowerPoint

Preferred Qualifications

• Bachelor's degree in business, real estate, finance or related field
• Experience in or with the Thales Real Estate process and environment a plus
• PMP or Project Management Professional certification also a plus
• Competency to communicate in French is preferred

• Location: Remote, with weekly on-site presence required at the Ottawa facility. (Potential for occasional project work in Montreal).
• Opportunity: starting 7 months with Potential for extension and/or permanent placement based on performance.
• Responsibilities: Managing renovation projects, specifically an $8.5M project in Ottawa. Requires strong Real Estate project management expertise.
• Clearance: Not required for this position
• Timeline: Hiring Manager is on vacation from August 20th - September 8th. The goal is to have a candidate ready to start on September 8th.

• Requirements:
  • Minimum 5+ years of experience as a Project Manager in Real Estate or Construction.
  • Detail-oriented.
  • French language skills are a significant advantage, though not required.