Sales Contract Analyst, Real Estate

About HCC/CCI & Crown Community Development Henry Crown & Company/CC Industries is a Chicago-based, privately-held company that manages business, philanthropic, and family interests on behalf of a multi-generational family. The business ventures fall into broadly-defined categories: wholly-owned operating companies, public and private equity investments, and real estate. The enterprise also supports individual and collective giving through Crown Family Philanthropies and provides traditional family office services across generations. The enterprise employs approximately 350 professionals in the areas of investment management, corporate development, financial operations, tax, research and innovation, human resources, information technologies, and legal. Crown Community Development (CCD) is a division of HCC that focuses on the acquisition, improvement, and development of land for the benefit of residential and commercial real estate. Crown Community Development is proudly known for its passionate team, amenity-rich environments, and first-class premier residential and commercial real estate developments across the nation. Why work for us? We are a private enterprise with more than a 100-year legacy and track record of financial success, supporting our communities, and taking care of our employees. We plan strategically with a long-term time horizon and an integrated approach to access superior opportunities and optimize financial results. Integrity, collaboration, and dedication are cornerstones of our workplace culture that create rewarding professional experiences. Position Description The Sales Contract Analyst plays a key role in managing the end-to-end closing process for real estate transactions, ensuring all contractual, regulatory, and financial requirements are met with precision and efficiency. This position is responsible for preparing, reviewing, and maintaining closing documentation, monitoring transaction timelines, and resolving any issues that may arise. Acting as a central liaison among clients, real estate agents, title companies, lenders, attorneys, and internal teams, the Contracts Analyst ensures a seamless and professional closing experience. The role also provides critical support in post-closing activities, contract compliance, and administrative functions related to land sales and builder relationships. Responsibilities Coordinate all aspects of the real estate closing process, including scheduling closings with clients, agents, and attorneys. Review closing documents for accuracy and completeness, ensuring compliance with legal and regulatory standards. Prepare and distribute accurate closing statements, including HUD-1 forms, and all necessary closing documentation. Liaise between clients, lenders, title companies, real estate agents, and other stakeholders to gather and organize all required information and documents. Maintain organized records and databases for all transactions, contracts, and supporting documents. Track and monitor the progress of closing transactions to ensure deadlines are met and proactively address and resolve any issues or delays. Collaborate with legal and title professionals to identify, escalate, and clear title exceptions prior to closing. Track all pre- and post-closing obligations, ensuring timely filing, recordation, and fulfillment of contractual conditions. Monitor and facilitate the collection and disbursement of fees associated with contracts, such as marketing fees, Mobility Fees, true-ups, and builder deposits. Deliver exemplary customer service, maintaining professionalism and responsiveness throughout all stakeholder interactions. Represent the organization by serving on homeowners association boards, as needed. Serve on the Design Review Committee for multiple projects Oversee and negotiate farm leases in accordance with company policies and objectives. Weekly communication with builder sales representatives, reporting home sales contract activity, closings, and customer traffic to the Marketing Analyst for inclusion in weekly reports. Serve as a backup to the Construction Contract Analyst in supporting the processing and administration of construction contracts, consulting agreements, and change orders, ensuring accuracy, compliance, and timely routing of documents Stay current with industry regulations, trends, and best practices, and integrate updates into internal processes. Provide administrative and operational support, including file maintenance, document processing, and ad hoc real estate or development projects. Collaborate cross-functionally to support departmental initiatives and assist leadership in delivering project outcomes on time and within scope. Qualifications Minimum 5 years of experience in real estate transaction management, sales contract administration, or a related legal support function. Bachelor's Degree in related field; equivalent combination of education and relevant experience. Paralegal certification is a plus; Notary Public certification required. In-depth knowledge of real estate laws, regulatory compliance, title procedures, and closing processes. Proficiency in document management systems. Exceptional attention to detail, with a proven ability to manage financial records, sales contracts, and transaction documentation with a high degree of accuracy. Strong interpersonal and communication skills, capable of working collaboratively with a wide range of stakeholders, including builders, sales agents, attorneys, title companies, and lenders. Ability to manage multiple real estate transactions concurrently and under tight deadlines. Analytical and solution-oriented, able to proactively resolve contract discrepancies, title exceptions, and other closing-related challenges. Familiarity with local real estate markets, including regulations, builder requirements, and title related processes. The Starting Salary Range: 25th percentile-50th percentile. Exact compensation may vary based on skills, experience, and location. To see an overview of all our benefits please go to our career portal here. Don't meet every single requirement? Studies have shown that women, members of the LGBTQIA+ community, individuals experiencing disability and BIPOC are less likely to apply to jobs unless they meet every single qualification. At HCC/CCI we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.