Division Contract Analyst

City of Memphis
Memphis, Tennessee
Full Time

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ESSENTIAL JOB FUNCTIONS: Works under the direction of the assigned manager to ensure compliance for all bid proposals and contracts for the division. Facilitates all aspects of the contracts process, including the procurement, administration, and contracting for goods or services for the division in accordance with the City's purchasing policies and procedures. Prepares and distributes solicitations for Request for Proposals (RFP) and/or Request for Quotations (RFQ), contracts, and related documents. Reviews bid proposals and recommends approval or non-approval based on their compliance with bid specifications. Prepares change orders, amendments, extensions, encumbrances, and final payments in accordance with the budget, accounting procedures, and risk management insurance requirements. Monitors long-term contracts to assist with maximizing the most competitive pricing for the division. Verifies fund availability in the financial system including encumbered line, service center, account, and contracts. Conducts pre-qualification, re-bid, pre-award, and contract compliance review conferences with contractors. Assesses all awarded contracts on an annual basis and prepares a compliance monitoring schedule. Maintains, coordinates, and updates contract scoring and ranking process, selection decisions, and tracking system to ensure contract files are complete and fully documented. Receives and responds to inquiries regarding contracting opportunities. Develops timetables to ensure all work activities stay on projected implementation schedules. Conducts training for division's staff members at various locations regarding program requirements and related legal statutes. Analyzes and prepares statistical and procurement-related documents of vendor spending for review, contract compliance, and evaluation. Provides technical assistance and interpret contract provisions. Closes out contracts in accordance with applicable policies and procedures. Prepares and creates a variety of reports and correspondences for management, vendor contact disputes, and other contract-related issues and concerns. May assist in supporting the division's budget staff in managing contractual spending and preparing the annual budget.

OTHER FUNCTIONS:

May assist in managing the contractual spending for the division and assists in preparing the annual budget.
Performs additional functions (essential or otherwise) which may be assigned.

TYPICAL PHYSICAL DEMANDS: Requires the ability to communicate clearly and concisely, both orally and in writing. Requires the use of office equipment, including computers, fax machines, and telephones.

TYPICAL WORKING CONDITIONS: Work is performed in an office environment

MINIMUM QUALIFICATIONS: Bachelor's Degree in Public Administration, Business Administration or related field and five (5) years of professional experience in contract and compliance administration and developing contractor diversity; or any combination of experience and training which enables one to perform the essential job functions. Must have working experience utilizing Microsoft Windows, Word, Excel, Access, and Power Point.

The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire. The City Charter requires that City Employees, with the EXECEPTION of "first responders", must establish residence within Shelby County within six (6) months from their date of Employment. Proof of residence will be required at the time of hire. As defined by Tennessee House Bill 105, "first responder means paid, full-time law enforcement officers, firefighters, and emergency medical personnel and dispatchers of law enforcement, fire and emergency medical service departments."

The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management at ....

Division: Community Enhancement

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