Project Coordinator - Global Marketing & Institutional Relations

Status: Full-time, exempt

Schedule: M-F, 8.30a.m. - 4.30p.m, including occasional evening and weekend work and possible travel (up to 1-2x per year) based on seasonal business needs and position requirements

Reports to: Executive Vice President of Global Marketing & Institutional Relations

Direct reports: None

Start date: ASAP

Location: Chicago, IL/Hybrid

About Us:

IES Global, headquartered in Chicago, is a not-for-profit study abroad and internship provider dedicated to transforming the lives of nearly 10,000 students annually through unparalleled study abroad experiences. We offer 400+ programs in 85 locations worldwide, partnering with 500 colleges and universities to create authentic educational experiences that exceed expectations.

IES Global comprises a collective of brands including IES Abroad, IES Internships, IES Customized & Faculty-Led Programs, and the Study Abroad Foundation (SAF). We champion meaningful academic and cultural education, integrate perspectives, prioritize student health and safety, and strive to better the world through our Global Good Commitment.

For 75 years, we have been a trusted leader in global education. We are committed to expanding access to study abroad, fostering a sense of belonging for everyone at IES Global, and building cultural competence among our students, partners, and staff worldwide.

When all people feel included and valued in the workplace, our work environment is enhanced, and our mission becomes more achievable. At IES Global, that looks like proudly bringing together top talent from across the globe with varying perspectives and expertise and enabling them to thrive at work.

Join us and become part of a community dedicated to creating global leaders and life-changing experiences.

Summary of Position:

The Project Coordinator - Global Marketing & Institutional Relations will be responsible for special projects and providing administrative support for the EVP for Global Marketing & Institutional Relations and the SVP of College Relations & Advising.

Essential Job Responsibilities & Duties:

• Complete special projects and initiatives as assigned by the EVP of Global Marketing & Institutional Relations and the SAVP of College Relations & Advising

• Execute semi-annual process for developing and publishing program prices.

• Maintains the calendars, including planning and scheduling meetings, conferences, events, and preparing materials for meetings for EVP for Global Marketing & Institutional Relations and the SVP of College Relations & Advising.

• Complete expense reports.

• Provide support for new program and Center development.

• Draft, edit, and format correspondence and other documents.

• Log and maintain notes during meetings, as needed.

• Develop presentations, as needed.

• Coordinate the EVP and Sr. AVP's travel - airline reservations, hotel reservations, car rental, etc.

• Coordinate the following meetings, including scheduling, mailings, related presentations, and meeting minutes for:

• Marketing Committee of the Board of Directors

• Institutional Membership Committee

• Nominations Committee

• Pricing Implementation Team

• Pricing Committee

• Board of Directors (materials and presentation support only)

• Arrange school visits between Center Directors and schools within the IES Abroad consortium

Experience & Qualifications/Skills

• 3+ years' experience, administrative support experience a plus.

• High level of organizational proficiency and proven ability to meet deadlines.

• Strong project management skills.

• Exceptional interpersonal and communication skills (both written and verbal)

• High level of organizational proficiency and proven ability to meet deadlines.

• Exceptional planning and organizational skills.

• Demonstrated decision making skills.

• Proven experience in critical thinking and problem-solving skills.

• Strong computer skills (Outlook, Word, Excel, Prezi, and PowerPoint).

• Experience with expense reporting.

• Creativity and ability to create engaging presentations via Prezi and/or PowerPoint.

• Flexibility and ability to change priorities quickly

• Ability to maintain professional confidentiality.

• Ability to work well independently with minimal supervision, as well as within a team.

Education Licenses and/or Certifications etc.

• Associate or Bachelor's degree preferred, or relevant experience required.

Hiring Salary Range:

$60,000 - $65,000

Benefits Eligible

Yes

IES Abroad offers a wide range of benefits for eligible employees, including health, retirement, and paid time off. Information about the benefit click on IES Abroad Benefits Guide to view.

How to Apply:

All applicants should submit an application including cover letter, resume, and salary requirements by clicking 'Apply' at the top of this page.

Please visit www.IESabroad.org for more information about working at IES Abroad. If you require an accommodation with the application process, please email us: ....

Equal Opportunity Employment:

IES Abroad is an equal opportunity employer and encourages applications from all qualified candidates. We strive to treat people with respect; fully utilizing employee's abilities and promoting workforce diversity.

We are proud to be an equal opportunity employer, and do not discriminate against any applicant on the basis of race, color, ancestry, sex (including pregnancy), age, national origin, citizenship, religion, marital status, disability, sexual orientation, gender identity and/or expression, veteran status, and/or any other status protected by applicable laws.