FPC Project Manager

The Division of Administration/Office of Facility Planning and Control has a vacancy. This job title has an assigned pay grade of TS-317.

The Office of Facility Planning and Control is responsible for administration of the state's capital outlay budget process, which includes preparation of a preliminary state construction plan. The document outlines state and local projects for possible funding using a mixture of state general obligation bonds, revenue bonds, state and federal cash and often fees and self-generated funds. The proposed construction budget is contained in House Bill 2 which is introduced at regular legislative sessions. The proposed construction budget is sometimes altered during the legislative sessions by lawmakers before becoming law. FPC also administers the state and non-state projects that are ultimately funded and oversees the contracts from planning through construction and project completion.

The incumbent evaluates the feasibility and technical adequacy of local projects funded by the state and requires local entities to comply with legislative and legal requirements, principles of good design and funding availability.

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state's capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Possession of a current Louisiana license to practice professional engineering or professional architecture plus six years of experience as a licensed engineer or architect.

NOTE:

Applications will be accepted from persons licensed to practice professional engineering or professional architecture in states other than Louisiana. If one of those applicants is selected for the position, he/she will be required to obtain a Louisiana license prior to appointment. The hiring agency will verify that all licensing requirements are met.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

The Facility Planning and Control (FPC) Project Manager is primarily responsible for managing contracts and overseeing the performance of private contractors providing building construction services for the State of Louisiana. This includes overseeing approximately 300 construction projects totaling around $1.2 billion. The secondary role involves evaluating and recommending state agency requests for Capital Outlay funds for construction. Additional duties include space allocation in state buildings, in-house design of minor projects (e.g., asbestos abatement, roofing), managing funds for building modifications, major repairs, setting construction standards, and overseeing non-state construction projects funded by the state.

DESIGN CONTRACT MANAGEMENT

As the owner's representative, the FPC Project Manager oversees and evaluates the work of private design professionals (architects, engineers, consultants) involved in state building construction projects. Key responsibilities include:

• Managing the full design process-from pre-design to final construction documents-ensuring compliance with budget, standards, regulations, and agency needs.
• Approving and negotiating contract changes related to scope, cost, fees, and schedule.
• Coordinating with user agencies to confirm their program needs align with legislative requirements.
• Providing necessary project information to designers (e.g., surveys, user input).
• Overseeing the bidding process, evaluating bids, and recommending contract awards.
• Directing construction contract administration and project closeout.
• Approving or denying designer payments based on performance.
• Evaluating, disciplining, or terminating designers when necessary.
• Setting performance standards, coordinating team input, and ensuring consistency in management practices across staff.

CONSTRUCTION CONTRACT ADMINISTRATION

As the owner's representative, the FPC Project Manager oversees private contractors during construction projects for the state, ensuring compliance and performance throughout the process. Key responsibilities include:

• Directing designers during construction, closeout, and warranty phases to enforce contract and regulatory compliance.
• Reviewing and approving contractor responses to unforeseen site conditions.
• Evaluating, negotiating, and approving contract changes (scope, cost, schedule), ensuring they align with legislative and policy requirements.
• Authorizing contractor payments and verifying compliance with project goals.
• Assessing contractor performance and initiating disciplinary actions when needed.
• Conducting site visits to ensure adherence to standards and progress.
• Setting performance standards for construction services.
• Coordinating with FPC team members and utilizing CADD tools.
• Responding to information requests from stakeholders (agencies, officials, media, public).
• Participating in training and continuing education to stay current and maintain licensure.

DISASTER RECOVERY FUNCTIONS

Due to hurricanes, floods, and other disasters, FPC Project Managers now serve as the disaster recovery agency for all state buildings. Their involvement in disaster recovery varies based on the severity and frequency of events. Key added responsibilities include:

• Coordinating with federal agencies (FEMA, HUD, GOHSEP, ORM) and applying their regulations to recovery projects.
• Developing FEMA-funded projects, including preparing and negotiating Project Worksheets (PWs), and proposing alternate or improved projects.
• Preparing for federal audits and tracking funds and costs from multiple sources.
• Managing emergency construction projects under urgent conditions while considering legal and political factors.
• Ensuring compliance with federal wage, labor, and equal opportunity regulations.
• Enforcing and communicating statewide priorities for building repairs, replacements, or demolitions.
• Representing and defending state disaster recovery policies to user agencies.
• Handling challenges unique to disaster environments, including confusion, inconsistency, and non-traditional projects like mitigation and temporary structures.
• Conducting damage assessments and managing consultants in expanded roles.
• Facing health risks, including required inoculations before entering affected areas.

PROJECT TRACKING & BUDGETING

The FPC Project Manager is responsible for monitoring the status and budgets of all assigned projects using the LaGov Project System. Key duties include:

• Inputting and updating project milestones throughout the project lifecycle (e.g., design phases, contracts, amendments, payments, closeouts).
• Tracking and documenting design timelines and extensions.
• Managing project budgets to ensure accurate reporting and cash flow planning.
• Creating budget reports to:

o Verify funding availability and appropriations.

o Identify the need for additional funds.

o Determine the type of funding (e.g., P1, P5, IAT, Federal).

• Ensuring all financial obligations are fulfilled and completing the WBS closeout for project closure in LaGov.

CAPITAL OUTLAY

The FPC Project Manager administers the state's capital construction budget by reviewing and evaluating funding requests from state and non-state agencies. Key responsibilities include:

• Assessing the technical and financial feasibility of Capital Outlay requests and recommending funding actions.
• Providing cash flow information for current and proposed projects as needed.
• Coordinating new construction with the statewide building program.
• Verifying user agencies' needs and the availability of existing facilities.

SPECIAL PROJECTS

The FPC Project Manager handles special projects, which vary but commonly include:

• Evaluating agency space needs and assigning space in state-owned buildings.
• Providing design services for minor projects.
• Administering statewide funds for:

o Code compliance

o Hazardous materials abatement

o Roofing

o Major repairs

• Setting standards for building system specifications and performance.

ADMINISTRATION OF STATE FUNDED LOCAL PROJECTS

The FPC Project Manager reviews state-funded local projects to ensure they are feasible, technically sound, and comply with legislative, legal, and design standards, as well as available funding.

Position-Specific Details:

Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Louisiana is a "State as a Model Employer" for People with Disabilities.

These positions may be filled in our Baton Rouge, Bossier City and New Orleans offices.

NOTE: Professional level architecture experience is awarded for architecture experience gained after attainment of the architecture license.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to .... The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email: ...