Senior Contract Manager - Contracting & Procurement 850-08

Summary

The primary purpose of this position is to manage the procurement of all commodities and services. This position will have a focus in any one of multiple departmental teams, including but not limited to administrative and operations, engineering and construction, or technology procurements. To include implementing and managing activities associated with the full realm of contract administration; to review regulations and develop related policies and procedures procurement.

Essential Duties and Responsibilities

• Manage and supervise procurement and contract administration activities with staff responsible for procuring and establishing annual contracts of goods and services related to specific departmental needs. Monitor and track all established key performance indicators (KPIs) for each staff member to monitor workload and assure even distribution of engagement and support.
• Monitor each staff member’s workload, provide coaching, training, goal setting and job performance activities to assure the success of each staff member; to include recommendations for merit increases, training, retraining, discipline or up to termination surrounding employee performance.
• Actively engage with departmental stakeholders in the successful procurement by supporting staff in advertising solicitation in an open, competitive, fair and transparent manner. Review major solicitations and contracts to ensure compliance and identify opportunities for improvement.
• Establishes, modifies, and maintains written procurement policies for the Authority; ensures policy compliance with HUD regulations and federal and state statutes.
• Monitors and reports on the administration of all HACP contracting/procurement activities; establishes quantitative and qualitative benchmarks, timelines, and cost projections against which to measure contract activities; submits quarterly reports on findings, including analysis of appropriate documentation maintained in departmental offices and any contractor/vendor response to HACP inquiries.
• Provides training to appropriate HACP staff on procurement policies and procedures; provides technical assistance to departments/staff on specific procurement issues/solicitations as needed.
• Reviews, monitors, evaluates, and directs the RFP, RFQ, IFB, and any other procurement processes; implements standardized procedures, noting solicitation sources and submission schedules.
• Receives, tracks, and evaluates submissions, reviewing contracts for form and content.
• Drafts and/or oversees the preparation of all HACP contracts, ensuring the Authority’s interests are protected.
• Performs other duties as assigned.

Education and/or Experience

Bachelor’s Degree in business administration or related field and a minimum of 3 years’ experience working in a Sourcing or related environment.. An equivalent combination of education and experience may be considered. Must possess a valid Pennsylvania driver’s license and be insurable under the Authority’s plan.

Technical Skills

To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Gmail). Must have the ability to learn other computer software programs as required by assigned tasks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment. The noise level in the work environment is usually moderate.

Employees must have access to 24 hour reliable internet service. Employees must also have reliable transportation to and from work, as well as, to get to and from multiple HACP locations based on business needs and assignments.

The Housing Authority of the City of Pittsburgh (HACP) provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.