DOLA Facilities Specialist (Project Coordinator) - Term Limited

This is a term-limited position with an anticipated end date of December 31, 2026. The position may be extended depending upon funding availability and will be eligible for full benefits.

Who can Apply

This opportunity is only open to residents of the State of Colorado.

About the Colorado Department of Local Affairs

The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado's approach is unique in that these local community services are gathered into one Department of "Local Affairs," which has a central focus on strengthening Colorado communities and enhancing livability.

Vision

The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.

Mission

Our mission is to help strengthen Colorado's communities.

Why work for the Colorado Department of Local Affairs?

The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.

In addition, we offer a great location and great benefits, which include:

• Medical and Dental Plans

• Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax and ROTH 401K, and 457 plans

• Employee Wellness Programs

• Paid Life Insurance

• 11 paid Holidays per year plus Vacation and Sick Leave

• Short and Long-Term Disability Coverage

• RTD Eco Pass to all eligible State Employees

• Flexible work schedule options and hybrid work options

• Some positions may qualify for the Public Service Loan Forgiveness Program

• Training opportunities

• Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program

Work Location

This position will support state owned properties with housing and homelessness programs in the Arapahoe Metro area. This position will also be expected to work out of the Denver office location occasionally.

The Division of Housing's (DOH) Office of Homeless Initiatives (OHI) exists to create and maintain solutions towards resolving homelessness across Colorado, including increasing access to quality, sustainable supportive housing. OHI partners with state and local service providers and agencies to provide affordable housing opportunities for persons experiencing homelessness with complex needs: e.g., behavioral health conditions, disabling conditions, veterans, youth, and persons experiencing long-term homelessness with frequent utilization of public systems.

The Facilities Specialist will assist with contract management and monitoring, procurement and facility projects oversight in alignment with relevant state and federal regulations for the State's Sage Ridge Supportive Residential Community of which DOH manages. This project includes all ongoing and emergency construction projects, insurance projects, controlled maintenance projects, and other capital projects.

The primary duties and responsibilities of this position include, but are not limited to:

Contract Management and Monitoring

• Lend expertise and support related to tasks associated with campuses within the Campus Team's portfolio to include all construction related initiatives.

• Project management, including monitoring budgets, reviewing and submitting pay requests, drafting solicitations, developing agreement amendments or option letters, monitoring agreement performance and project and closeout in accordance with DOLA procedures, State Architect procedures, and state and federal regulations.

• Conduct ongoing monitoring of the work of assigned DOH vendors and agreements. Use risk-based decision-making to determine the amount and type of monitoring to be conducted.

• Management and completion of annual statewide submission on facility energy use, water use and waste and recycling reporting specific to the campuses.

• Coordinate with DPA on special projects and Governor's energy efficiency initiatives applicable to State Properties such as installation of solar gardens, etc

Coordinate Project Implementation with Partial OSA Delegate

• Work with DOLA's Partial Delegate to the Office of the State Architect (OSA) (Partial Delegate) and the OSA to understand all requirements and ensure compliance with all relevant program guidelines, policies and materials for new facilities projects on any of the campuses that DOH manages.

• Work with Partial Delegate to properly review and monitor existing projects to ensure that DOH procedures meet all relevant program guidelines, and that all work done on campuses was completed in compliance with all relevant program requirements.

• Work with Partial Delegate to ensure all procurement processes meet policies required by OSA. Communicate guidelines and policies to contractors and vendors through regular meetings, written communications, FAQs, and the DOH website. Use feedback from contractors and proposals as well as guidance through the applicable program regulations and laws to create or adjust policy guidance on project implementation.

• Develop guidance on how contractors and vendors should implement policy changes in their workflow.

• Develop and implement processes for ensuring accuracy, data quality, and no duplication of benefits across programs.

Technical Assistance and On-Site Monitoring

• Advise and provide guidance to multiple contractors/subcontractors and vendors on various technical issues relating to procurement procedures, construction requirements, and maintenance oversight.

• Conduct on-site administrative quality control, ensuring the campus meets health and safety inspections to detect possible violations of local habitability code, HUD housing quality standards (HQS).

• Draft monitoring compliance letters with regards to state and federal requirements and requests that the contractor remedy the housing quality issues.

• Other duties as assigned.

Class Code & Classification Description

H1K1XX Project Coordinator

MINIMUM QUALIFICATIONS

Experience Only: Six (6) years of experience in facilities management, contract management, program management, housing program compliance, rental or utility assistance programs.

OR

Education and Experience: A combination of related education in business management, public administration or a closely related field (as determined by the agency) AND experience as described above equal to six (6) years.

Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for.

Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit.

Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.

Required Competencies

• Strong organizational skills

• Ability to work across teams

• Strong attention to detail

• Strong analytical skills

• Effective problem-solving skills

• Strong verbal and written communication skills

• Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines

• Proficiency in MS Word, Excel, and Google Suite

• Strong interpersonal skills

• Ability to effectively collaborate with internal and external customers

• Strong project management experience

Preferred Qualifications

• Experience in facility management, as a permanent employee of the State of Colorado, working for a state agency.

• Knowledge and experience with contract or grant management, including managing and maintaining project budgets

• Experience tracking deliverables

• Experience tracking project milestones and progress

• Experience managing Davis-Bacon compliance

Conditions of Employment

• You MUST be a Colorado resident (at the time of application) to apply for this position.

• Pre-employment criminal background checks will be conducted as part of the selection process.

• MUST have a valid, unrestricted Colorado drivers license with a safe driving record. A safe driving record requires the following:

• No convictions within the last seven (7) years for Reckless driving; Vehicular manslaughter; Driving under the influence (DUI); Two (2) or more driving while ability impaired (DWAI) convictions; One (1) conviction related to bodily injury or death to another person as described in C.R.S. 42-4-239. Eluding the police; or Street racing.

• No convictions within the last five (5) years for: Three (3) or more careless driving convictions; or Speeding 20 mph over the speed limit. Two (2) convictions related to distracted driving or use of a mobile electronic device as described in C.R.S. 42-4-239.

• No convictions within the last three (3) years for: Three (3) or more moving violations with a total of more than seven (7) points assessed on the license; or Suspension or revocation of driver license (unless for unpaid child support or other suspension not related to a moving violation).

• No requirement of a breath monitoring device, also known as Interlock, to operate a motor vehicle.

Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.

Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked "See Resume" will not be accepted. Please address every requirement for the position with your experience in your application.

The application may include the following documents that MUST be uploaded at the time of application:

• A resume (this is not a substitute for the online application demonstrating work history)

• Cover letter / letter of interest

• Transcripts (if using education to meet the minimum qualifications)

• DD214 (member-4 form) from applicants that may be eligible for veteran's preference

Comparative Analysis

Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting.

Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQ's will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at ....

Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "..." addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Biweekly Pay: As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll.

Technical Assistance: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) please contact NEOGOV technical support at ... Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.

Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at ... within ten (10) calendar days from your receipt of notice or acknowledgment of the Department's action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

For questions related to this job posting, please reach out to Melissa Bellew via email at ....