Assistant Planning Project Manager

ASSISTANT PROJECT MANAGER GRADE: 10 DEPARTMENT: 008-Planning and Development REPORTS TO: Senior Planner FLSA STATUS: Non-Exempt UNION: Teamsters Local #122 ABOUT US The Cambridge Housing Authority ("CHA"), a leader in developing and maintaining affordable housing communities, is seeking a qualified and highly motivated candidate by focusing on policy innovation and family economic opportunities. The CHA is committed to developing and managing safe, high quality, affordable housing for low-income individuals and families. CHA provides long-term rental housing and rental assistance to more than 5,500+ individuals and families through its Public Housing and Housing Choice Voucher (HCV) Programs. CHA has been awarded accreditation by the Affordable Housing Accreditation Board (AHAB) and was the seventh affordable housing provider in the nation to receive this prestigious accreditation. SUMMARY The primary purpose of this position is to support the Senior Planner in the planning and development of new public housing or public housing modernization through coordination of activities of consultant architects, engineers, tenant councils, other Cambridge Housing Authority (CHA or Authority) departments, and funding agencies. Incumbent may supervise a small clerical staff. All activities must support the CHA's strategic goals and objectives and produce results that accomplish the goals of the Planning and Development department. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Bachelor's Degree in one of the social sciences and experience in housing or planning and public administration required. A Master's Degree is preferred. An equivalent combination of education and experience may be considered. Technical Skills To perform this job successfully, an individual should have strong computer skills (MS Word, MS Excel, MS Access, and MS Outlook). Ability to learn other computer software programs may be required by assigned tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES The below statements describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned. Coordinates activities involving consulting architects and engineers, resident councils, other CHA departments and funding agencies. Coordinates and attends occasional evening meetings with residents and neighborhood groups. Assists in the preparation of RFPs to architects and engineers for development of bidding documents for physical improvement work; evaluates RFP responses Evaluates the physical improvement needs of existing public housing Assists in the preparation of funding proposals from various federal, state and local funding sources Prepares documentation for CHA, tenant councils and funding agencies for the awarding of contracts to architectural and engineering firms POSITION TITLE: ASSISTANT PROJECT MANAGER GRADE: 10 DEPARTMENT: 008-Planning and Development REPORTS TO: Senior Planner FLSA STATUS: Non-Exempt UNION: Teamsters Local #122 DATE APPROVED BY DEPARTMENT DIRECTOR: 1/1/22 DATE APPROVED BY HUMAN RESOURCES DEPARTMENT : 1/1/22 Plans physical improvement of current housing units with tenant councils (some after hours work required) Performs other related duties as assigned COMPETENCIES To perform the job successfully, an individual should demonstrate the following competencies: Behavioral Competencies Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition. Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; recognizes working colleagues as customers. Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively. Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work. Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Leadership: Provides direction by clearly and effectively setting course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates. Job Competencies Knowledge of the principles and practices of physical development Knowledge of federal, state, and local regulations as applicable to public housing Ability to carry out assignments efficiently and as requested Ability to attune oneself to the method of operation of a superior and to work harmoniously with him/her PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The employee must be able to accurately exchange information in person, in writing and via e-mail and telephone. The employee must occasionally transport up to 10 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment. The noise level in the work environment is usually moderate.