Director of Purchasing

Position Type:

Administration/Director

Date Posted:

8/20/2025

Location:

Administration - Finance

&nbsp&nbspAdditional Information: Show/Hide

ROCKFORD PUBLIC SCHOOL DISTRICT #205

Job Description

Job Title: Director of Purchasing

Job Code: 3502

Department: Finance

Supervisor: Chief Financial Officer

Date: 6/6/2019

Compensation Range: $91,528 - $128,140, Typically offers will be between mid and min

FLSA Status: Exempt

GENERAL DESCRIPTION: Plans, organizes and manages all activities related to purchasing including procurement, materials management activities, purchase order workflow and Request for Quotation Process.

SUPERVISORY RESPONSIBILITIES: Purchasing department staff.

DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance is an essential function of this position.

• Ensures that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives and parameters found in the Board's strategic plan.

• Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job.

• Performs other related duties as assigned for the purpose of ensuring an efficient and effective work environment.

• Ensures all proposed purchases are in line with all local, state, and federal guidelines.

• Ensures integrity and viability of enterprise-type systems.

• Develops centralized purchasing policies and procedures, and establishes procedures to monitor and encourage adherence to same; performs studies to review workflow and procedures; proposes and implements improvements in various functional areas.

• Oversees the procurement of commodities, services and equipment at specified quality and price, based on detailed specifications; oversees negotiations for return, exchange, substitution or rejection of items not meeting contract provisions.

• Oversees establishment and maintenance of a bid list of all viable potential vendors for the Rockford Public Schools.

• Oversees the planning and development of new contracts for products and services.

• Develops and monitors the Purchasing Department budget.

• Recommends to the Board all bids to be accepted by the Rockford Public Schools, therefore normally awarded to the lowest bidder who complies with prescribed conditions and specifications.

• Investigates, recommends, and implements innovative and more efficient ways to conduct procurement activities for the District.

• Monitors all financial aspects of areas of procurement and materials management responsibility and reports concerns and recommendations to management and complies with all district, state and federal regulations.

• Serves as consultant to District staff regarding purchasing laws, ordinances and policies and procedures; advises and assists District staff regarding more efficient ways to purchase and receive goods and services.

• Continually identifies and implements process improvements, upgrading the quality of services so that they consistently meet or exceed expectations of users.

QUALIFICATIONS: Bachelor's Degree required with relevant (operations/business/accounting) field of study. Master's Degree preferred. Professional purchasing certification such as Certified Purchasing Manager (C.P.M.) or Certified Public Purchasing Officer (CPPO) preferred. 6-8 years' experience in a similar purchasing capacity in comparable role.

KNOWLEDGE, SKILLS AND ABILITIES: Ability to negotiate effectively, strong decision-making, mathematical and analytical skills.

WORKING CONDITIONS: Moderate in-district travel as well as intermittent in-state and out-of-state travel. Intermittent prolonged and irregular hours of work.

PERFORMANCE STANDARDS: Applicant is expected to perform at the highest level of performance, representing the District and Purchasing Department in a courteous, efficient manner.

OTHER:

This job description describes duties and responsibilities which are representative of the nature and level of work assigned to the position. The identified duties and responsibilities are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position.

The job description does not constitute an employment agreement between the school district and employee and is subject to change by the school district as the needs of the school district and requirements of the job change.

Physical Aspects of the Position (Check all that apply)

1.

• Climbing - Ascending or descending ladders, stairs, scaffolding ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.

2.

X

Balancing - Maintaining body equilibrium to prevent falling when waling, standing or crouching on narrow, slippery or erratically moving surfaces.

3.

X

Stooping - Bending body downward and forward by bending spine at the waist.

4.

X

Kneeling - Bending legs at knee to come to a rest on knee or knees.

5.

• Crouching - Bending the body downward and forward by bending leg and spine.

6.

• Crawling - Moving about on hands and knees or hands and feet.

7.

X

Reaching - Extending hand(s) and arm(s) in any direction.

8.

X

Standing - Particularly for sustained periods of time.

9.

X

Walking - Moving about on foot to accomplish tasks, particularly for long distances.

10.

X

Pushing - using upper extremities to press against something with steady force order to thrust forward, downward or outward.

11.

X

Pulling - Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.

12.

X

Lifting - Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and required the substantial use of upper extremities and back muscles.

13.

X

Finger use - Picking, pinching, typing or otherwise working, primarily with the fingers rather than the whole hand or arm as in handling.

14.

X

Grasping - Applying pressure to an object with the fingers or palm.

15.

X

Talking - Expressing or exchanging ideas by means of spoken word. Those activities in which you must convey detailed or spoken instructions to other workers accurately, loudly or quickly.

16.

X

Hearing - Perceiving the nature of sounds. Ability to receive detailed information through oral communication, and to make fine discriminations in sounds such as when making fine adjustments on machinery.

17.

X

Repetitive Motions - Substantial movements (motions) of the wrist, hands, and/or finders.

The Physical Requirements of the Position (Check one)

1.

X

Sedentary Work - Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, push, pull or otherwise move objects, including the human body. Sedentary Work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

2.

• Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of force greater than that for sedentary work and the worker sits most of the time, the job is rate for Light Work.

3.

• Medium Work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

4.

• Heavy Work - Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

5.

• Very Heavy Work - Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.

The visual acuity requirements including color, depth perception and field of vision (Check one)

1.

X

Machine Operations - inspection, close assembly, clerical, administration. This is a minimum standard for use with those whose work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal, extensive reading, or visual inspection.

2.

• Mechanics - Skilled tradespeople - This is a minimum standard for use with those whose work deals with machines such as power tools, lathes and drills.

3.

• Mobile Equipment - This is a minimum standard for use with those who operate cars, trucks, forklifts, cranes, and high equipment.

4.

• Other - This is a minimum standard basis on the criteria of accuracy and neatness of work for janitors, sweepers, etc.

The Conditions the Worker will be subject to in this position (Check all that apply)

1.

X

The worker is subject to inside environment conditions.

2.

• The worker is subject to outside environment conditions.

3.

• The worker is subject to both environmental conditions. (Activity occurs inside and outside)

4.

• The worker is subject to extreme heat or cold for periods of greater that one hour.

5.

• The worker is subject to noise which would cause them to have to shout.

6.

• The worker is subject to hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, chemicals, etc.

.