Project Administrator (Design)

Project Administrator (Design) Jacobs - 3.9 Philadelphia, PA Job Details $43,800 - $60,300 a year 9 hours ago Benefits Caregiver leave Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Project team coordination Customer communication Microsoft Excel Microsoft Outlook High school diploma or GED Construction industry experience Microsoft Teams Office experience Full Job Description Location Philadelphia, Pennsylvania, United States Capabilities Project Management Office Setup Hybrid Job ID #40194 Market Cities & Places At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. Your impact At Jacobs, we're challenging today to reinvent tomorrow. Within our Cities & Places line of business, we design thriving, resilient, and sustainable communities by bringing together world-class architecture, planning, engineering, and program delivery expertise. Join one of the world's largest and most diverse providers of technical solutions and play a meaningful role in building the foundation for progress. As a Project Administrator , you will provide comprehensive administrative and project support, helping teams operate efficiently and successfully deliver high-quality outcomes. What you'll do Drive project coordination by tracking deliverables and monitoring progress to keep teams aligned and on schedule Provide construction contract administration support, including managing RFI logs and tracking submittals Serve as a key point of connection, communicating effectively with internal teams, clients, and vendors Partner with Project Managers to support project setup and ensure a strong start from day one Facilitate consultant agreement initiation and coordination Keep projects running smoothly by scheduling meetings and managing project calendars Maintain and oversee project databases, ensuring accuracy and accessibility of critical information Assist in preparing reports, budgets, and tracking project financials to support informed decision-making Support project compliance efforts to ensure alignment with requirements and standards Coordinate and support consultant agreements throughout the project lifecycle Contribute to specification coordination and publishing to help ensure project quality and consistency What we're looking for Strong organizational and multitasking skills Excellent written and verbal communication abilities Ability to collaborate with stakeholders at all levels Here's what you'll need High school diploma or equivalent 5+ years of administrative experience within engineering, construction, or a related industry Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) Experience with project coordination and cross-functional collaboration Ideally, you'll also have College degree or relevant coursework Experience supporting executives, high-level clients, or government/public sector stakeholders Posted Salary Range: Minimum 43,800.00 Posted Salary Range: Upper 60,300.00 Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits. The base salary range for this position is $43,800.00 to $60,300.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on May 27, 2026. This position will be open for at least 3 days. We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work. Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.