Estimator and Project Quality Manager

Estimator and Project Quality Manager Associa - 3.2 Alpharetta, GA Job Details Full-time 1 day ago Qualifications Vendor relationship building Confidential information handling Microsoft Excel Microsoft Outlook Phone communication Customer service Word embeddings Direct client contact Full Job Description With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com. Job Description Overview: The Estimator & Project Quality Manager is responsible for developing accurate and comprehensive project estimates, managing the full lifecycle of Requests for Proposals (RFPs), and ensuring quality standards are upheld across in-house and contracted work. This role serves as a key liaison between vendors, Boards, and Property Managers, providing clear communication, detailed bid packages, and oversight to ensure all projects meet scope, budget, and quality expectations. A strong focus on cost analysis, documentation, and quality control is essential to success in this position. Job Duties & Responsibilities: Prepare detailed cost estimates for maintenance, repair, and capital improvement projects, including labor, materials, equipment, and subcontractor pricing. Develop and assemble complete bid packages, including scopes of work, specifications, and supporting documentation. Manage the full RFP process from initiation through award, including scope development, bid solicitation, proposal evaluation, and vendor recommendations. Coordinate and communicate with Boards, Property Managers, and internal stakeholders regarding project scope, budgets, timelines, and bid results. Perform quality control inspections on in-house maintenance and repair work to ensure compliance with scope, standards, and expectations. Review contractor proposals for accuracy, completeness, and alignment with project requirements and budgets. Monitor project progress and conduct post-project evaluations to ensure cost accuracy, performance consistency, and quality outcomes. Maintain organized documentation for estimates, bids, contracts, and project records. Collaborate with maintenance teams and vendors to clarify scope details and identify cost-saving opportunities. Assist in developing standardized pricing structures, templates, and estimating procedures. Meet with vendors and contractors to review specifications, expectations, and performance. Support purchasing processes related to awarded contracts and projects. Other duties as assigned. Requirements Requirements: Proficient in Microsoft Office applications (Word, Excel, Outlook) and familiar with company policies, procedures, and required forms. Professional communication skills, including verbal, written, interpersonal, and phone communication. Strong customer service skills with the ability to interact professionally with clients, vendors, and team members. Effective timemanagement skills with the ability to prioritize timecritical tasks. Selfmotivated, proactive, detailoriented, and able to work both independently and as part of a team. Ability to maintain confidentiality and exercise discretion in all duties and responsibilities. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.