Rebuild Project Coordinator

Pre-Construction Coordinator

Position Summary

Preferred Choice is seeking a highly organized and detail-oriented Pre-Construction Coordinator to support our estimating and project management teams. This role is responsible for coordinating pre-construction activities, managing subcontractor bid processes, assisting with budgeting, and preparing projects for successful handoff to the Project Manager. The ideal candidate thrives in a fast-paced construction environment and excels at communication, organization, and follow-through.

Key Responsibilities

• Create and distribute bid requests to subcontractors and vendors
• Gather, organize, and track subcontractor/vendor bids
• Follow up with estimators and vendors to establish accurate project budgets
• Assist in preparing estimates and pre-construction documentation
• Initiate and help manage the permit process for projects
• Develop and maintain project timeline templates and schedules
• Coordinate day-to-day pre-construction activities to ensure trades are prepared to begin work on schedule
• Serve as a liaison between Estimators and Project Managers
• Prepare and organize project files for handoff to the Project Manager
• Support primarily fire restoration projects, while assisting with additional construction projects as needed
• Maintain organized records, documentation, and communication throughout the pre-construction phase

Qualifications

• Experience in construction coordination, estimating support, project coordination, or a related field preferred
• Strong organizational and time management skills
• Ability to manage multiple projects and deadlines simultaneously
• Excellent communication and follow-up skills
• Proficient in Microsoft Office and construction management software preferred
• Knowledge of permitting processes and subcontractor coordination is a plus
• Ability to work collaboratively with estimators, project managers, subcontractors, and vendors

Preferred Skills

• Construction industry experience, especially in restoration or fire-related projects
• Strong attention to detail and problem-solving abilities
• Self-motivated with the ability to work independently and as part of a team