Federal Project Administrator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves\: What is our impact on the world?

Watch Our Story\: ' https\://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employeeownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forwardthinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering nextgeneration facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employeeowners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

HDR is looking for a Federal Project Administrator to join our Charlotte, NC office. The Federal Project Administrator provides high level administrative and Federal compliance focused project support, ensuring projects are well organized, accessible, and aligned with Federal requirements. The role supports multiple Project Managers and project teams and serves as a trusted resource for Federal processes, controlled information, and documentation coordination. This is a hands on, fast paced role best suited for someone who is proactive, resourceful, and comfortable finding answers independently while working collaboratively across teams. Day-to-day duties will include the following\:

Federal Project & Compliance Support
Provide administrative support for Federal projects across planning, design, and construction phases
Support adherence to Federal requirements related to documentation, security, and information handling
Maintain awareness of Federal compliance requirements impacting project administration
Serve as a knowledgeable resource for Controlled Unclassified Information (CUI), including\:
o Supporting proper handling, storage, and transmission
o Tracking required training and access documentation
o Assisting teams with compliance readiness

Project Information & Document Management
Establish and maintain project records in Newforma to ensure accurate document control and tracking
Track and organize RFIs, submittals, change orders, applications for payment, field reports, schedules, and closeout documentation
Prepare project file structures and support transitions from pursuit to active delivery
Maintain secure, organized electronic and paper project files and archive closed projects in accordance with Federal and HDR requirements

Project Management Support
Assist Project Managers with project setup, coordination, and ongoing administrative needs
Support development and maintenance of project work plans, staffing metrics, and status tracking
Generate and maintain project tracking tools, logs, and reports
Assist with basic budgeting support, including tracking, data entry, and reporting

Meetings, Coordination & Communication
Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes
Track action items and follow up to support timely completion
Process base, site, and camera access requests and maintain related documentation
Support site visits by coordinating logistics and distributing reports

Writing, Editing & Presentation Support
Prepare, edit, and format professional correspondence, reports, presentations, and project documentation
Proofread materials for clarity, accuracy, grammar, and formatting
Assist with resumes, project descriptions, and other standard Federal project materials
Ensure documents align with HDR and client formatting standards

U.S. citizenship required due to Federal client contract requirements

Preferred Qualifications
5 years of experience supporting Federal projects in an administrative or project support capacity
Working knowledge of Federal project environments and administrative requirements
Strong understanding of Federal compliance expectations, including CUI fundamentals
Proven ability to manage multiple projects with minimal direction
Strong organizational, follow through, and communication skills
Prior experience in a Federal Project Administrator or Project Coordinator role
Experience with tools such as Newforma, Bluebeam Revu, SpecsIntact, SharePoint, and Microsoft Project and/or Primavera P6
Familiarity with base access processes, site coordination, and Federal documentation standards
Comfort working in a highly collaborative, multi-project management environment and with teams in other locations, local candidates are preferred

*LI-SM1

• Bachelor's degree
• A minimum of 5 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, we are committed to the principles of employment equity.

We are an Affirmative Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.