Business Operations Manager

Business Operations Manager

(Architecture, Engineering, Construction)

Description

The Business Operations Manager will play a critical role in overseeing the contractual, legal, financial, and administrative functions of the firm. This position is responsible for safeguarding the firms interests through proactive contract management, insurance oversight, and the oversight of the employee benefit programs. We are seeking a detail-oriented and strategic candidate with a strong experience in accounting to join our team. This role will be responsible for reviewing contracts, overseeing financial compliance, and supporting key business operations. The ideal candidate brings a mix of financial acumen and business strategy, ensuring all operations align with the companys financial goals and legal standards.

Qualifications (Must Have):

Minimum of 15+ years of experience in business operations, legal affairs, or administrative management

Proven experience working in or with professional services firms; AEC or design industry experience highly preferred

Comfortable with onboarding new clients and working with corporate insurance and attorneys.

Aware of professional liabilities.

Confident in communicating with brokers.

Knowledge of business fundamentals and understanding core business functions

Leadership and motivational ability

Market dynamics awareness

Possesses financial knowledge; a finance background or accounting experience is not required, but financial awareness is essential.

Key Responsibilities:

Contract Management

Review, and negotiate client agreements, consultant contracts, onboarding new client documents, and review NDAs

Manage contract lifecycle, ensuring timely execution and compliance with deliverables and terms

Collaborate with legal counsel on complex or high-risk agreements

Financial Oversight:

Assist CFO in budgeting, forecasting, and cost tracking for the partnership.

Analyze financial implications of business deals.

Provide financial insight to support strategic decisions and negotiations

Support CFO with audits, financial reporting, and due diligence processes.

Risk & Insurance Oversight

Evaluate, procure, negotiate, and manage all business insurance policies, including general liability, E&O, property, workers compensation, and project-specific coverages

Ensure compliance with client insurance requirements and maintain current certificates of insurance

Manage incident documentation and claims processes in coordination with carriers and brokers

Employee Benefits & Compensation Administration

Oversee retirement plan administration, including 401(k) and profit-sharing programs, in collaboration with third-party administrators and fiduciary advisors

Oversee employee benefits programs including health, dental, vision, and ancillary coverages

Ensure compliance with relevant employment and benefits regulations (ERISA, ACA, etc.)

Governance & Compliance

Maintain corporate records, licenses, and registrations across jurisdictions

Monitor evolving regulatory requirements and ensure internal policies are up-to-date

Support internal audits, compliance reviews, and firm-wide policy development

Additional Skills & Qualifications

Bachelor's degree in Business Administration, Finance, Legal Studies, or related discipline

Strong understanding of contract law, risk management, and employee benefits compliance

Excellent written and verbal communication skills with strong attention to detail

Ability to manage sensitive information with discretion and sound judgment

Pay and Benefits

The pay range for this position is $150000.00 - $170000.00/yr.

PDF Available Upon RequestMedical Benefits - Multiple Plan OptionsDental Benefits - Multiple Plan OptionsVision Benefits - One VisionPlanShort & Long Term DisabilityLife Insurance - Group Life & AD&D401k & Profit Sharing (no waiting period for 401k)Commuter Benefits (Pre-Tax Parking/Transit)PTO - 2 weeks (3 after 5 years, 4 after 10) Time accrued MonthlyPaid Holidays - 9 Recognized Holidays Per YearSick Time - 7.5 Days per YearPaid Semi-Monthly (15th and 30th or 31st Each Month)

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Jun 20, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ... (%...) for other accommodation options.