Contracts Specialist - Entry or Senior

Position Summary

This position performs work related to settlement and closeout of consultant contracts, processing of purchase orders for the consultant and construction contract program, and work related to the review and processing of proposed consultant contracts for the Department of Transportation (DOT). Due to the seasonal nature of audit and consultant contracting, the duties will vary throughout the year based on transaction volumes and business deadlines. This position provides contract specialist expertise by administering and processing active consultant engineering, design, construction, and non-engineering contracts statewide. In addition, the duties include verifying the accuracy, integrity, and propriety of cost and other data in DOT programs including Municipalities, Railroads, Utilities, Planning Commissions, County Highway Departments, and Consulting Engineers.

Salary Information

The entry level position is in schedule-range (07-05) with an hourly salary of $20 - $27, and the senior level position is in schedule-range (07-04) with an hourly salary of $24 - $31, plus excellent benefits. A twelve-month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

WisDOT does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States. WisDOT is not an E-Verify employer.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

Qualifications

Qualified applicants at the Entry level must have experience with all the following:

• Working with computer programs and software such as Microsoft Word and Excel, Adobe Professional, web-based applications, etc. for entering contract information, processing requests, preparing written correspondence or technical documents such as contracts, spreadsheets, etc.
• Performing financial related duties and/or analyzing financial data (e.g. purchasing, accounting, financial data collection, creating financial reports, accounts reconciliation, accounts payable, budgeting, invoicing, etc.)

In addition to having all the above, well qualified applicants at the Entry level will also have experience with one or more of the following:

• Applying complex information such as Administrative Codes, State Statutes or similar laws and ensuring compliance with applicable polices or laws.
• Advanced experience utilizing Microsoft Excel to analyze data, create, and manipulate pivot tables.
• Evaluating cost estimates or invoice claims subject to contract provisions and federal government cost principles such as the Uniform Guidance (2 CFR 200) and/or Federal Acquisition Regulation (48 CFR 31).

Qualified applicants at the Senior level must have experience with all the following:

• Reviewing and/or managing contracts/agreements (e.g. experience may include reading contracts, applying contract provisions, and/or ensuring conformance to contract requirements).
• Providing customer service by interpreting technical documents and instructions for business partners/customers.

How To Apply

Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here. For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here. The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 3 pages will not be considered after page 3. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

The State of Wisconsin offers a special noncompetitive program for candidates who are qualified veterans with a 30% or greater service-connected disability. Qualified veterans with a 30% or greater service-connected disability should upload their cover letter, resume, DD-214, and documentation of their service-connected disability rating (dated within 12-months) into their application on wisc.jobs and email your interest in being considered for the program to Vicki Kaul at .... Current State employees are not eligible for non-competitive appointment.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to obtaining the job description can be directed to Vicki Kaul at ... or .... For general wisc.jobs user account information and if you are experiencing issues and need technical assistance, please see the wisc.jobs Frequently Asked Questions page.

Deadline to Apply

All application materials must be received by 11:59 p.m. CST on July 14th, 2025.