Project Manager

  • IO Datasphere
  • Madison, Wisconsin
  • Full Time

IO Datasphere, Inc. has been providing project management, software development and IT staff augmentation services to our clients in the Midwest and throughout the U.S. since 1996. We are an approved vendor on contract to provide software development and IT staff augmentation services for the States of Illinois, Michigan, Minnesota, Iowa, and Wisconsin. We also provide these services to businesses, as well as local and county governments, in the Midwest and nationwide.

Our client is looking for a Project Manager to modernize and centralize its information systems and related processes through the development or procurement of a comprehensive Administration System. This project is a critical component of the newly created Office of strategic goal to enhance transparency, accountability, and efficiency in the management across all program areas.

To support this complex cross-divisional initiative, the client requires a dedicated Project Manager contractor to coordinate and oversee the work of the contractor team responsible for the planning and analysis phases of the project. These phases include:

  • Gathering of system, business, and technical requirements
  • Conducting a feasibility study
  • Designing the future-state system architecture
  • Developing cost estimates for system development/procurement and long-term maintenance

The client is undertaking a critical project to modernize and enhance agency s Administration System to be used to manage the full lifecycle of grant programs. The existing processes and systems are outdated, relying heavily on manual workflows, spreadsheets, and disconnected tools that limit efficiency, data accuracy, and transparency.

The new Administration System will serve as a centralized enterprise solution designed to

  • Streamline grant application, review, award, and monitoring processes.
  • Improve data management, reporting, and decision-making through integrated dashboards and performance metrics.
  • Enhance compliance with state and federal regulations related to financial management, auditing, and transparency.
  • Support improved communication and collaboration between grant program staff, applicants, award recipients, and agency leadership.
  • Integrate with existing financial systems to ensure seamless fund management, payment processing, and reconciliation.
  • This system will ultimately improve services to external grantees while providing internal staff with the tools and data they need to efficiently manage multiple funding sources, grant programs, and performance reporting requirements.
Tasks
  • Managing all technical components and status reporting activities of the project.
  • Coordinating contractor team and stakeholder engagement in collaboration with the assigned Project Management Office (PMO) Project Manager.
  • Tracking progress toward milestones and deliverables.
  • Supporting risk identification and mitigation efforts.
  • Ensuring quality and alignment of system design with business needs and policy goals.
  • Will play a key role in guiding this high-priority initiative, coordinating business units, IT staff, and system vendors to ensure successful system design and selection.
  • Will plan and coordinate work teams by following standard project management industry practices such as the PMI's framework with an understanding of business and technical objectives of the project, working closely with the project sponsor.
  • Will maintain an updated project work plan, manage scope, track schedule progress via appropriate metrics, document risks and mitigation plans, and implement a communication plan.
  • Will build an effective team, assign tasks to team members, evaluate outcomes, and communicate to stakeholders.
  • Will be responsible for identifying, tracking, and resolving issues.
  • Will provide technical support to project team members and rely on experience and judgment to plan and accomplish project goals.

NOTE: Candidate MUST be a WI resident or willing to relocate to WI prior to starting the role at their own expense. Position will require a hybrid work schedule, with onsite work at the DHS headquarters in downtown Madison, WI approximately 1-2 days per week based on business needs. Remote work days require contractor to maintain high-speed internet connection at remote location(s) and their expense.

Location: Madison, WI ( Hybrid )

Contract: 1 year

Skills Required :
  • 10 years - Experience managing large, complex projects from start to completion.
  • 10 years - Experience with Strong knowledge of project management methodologies and proven ability to create and manage project plans, schedules, budgets, and risk logs.
  • 10 years - Experience managing a project involving multi-disciplinary teams and multiple business areas distributed throughout a large organization.
Skills Desired A plus to have :
  • Professional certification in Project Management, Lean Six Sigma, or Change Management.
  • Experience implementing or managing grant management systems or enterprise software.
  • Familiarity with financial management systems and how they interface with grant management software.
  • Experience working with government agencies, particularly regulatory, compliance, or funding environments.

***Rate depends on experience

*** Local candidates preferred, not mandatory

*** Candidates authorized to work in the US are encouraged to apply. We can accept H1b, , TN, and other valid work visas for IT. However, we cannot accept OPT or CPT visas at this time.

*** Companies submitting candidates should only submit direct W2 employees for this position.

Please submit your resume by using the "URL" below

Job ID: 484484516
Originally Posted on: 7/9/2025

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