Assistant Project Manager

Description

Responsibilities:

• Create projects in Project Management system.

• Gather pertinent information from the PM/Estimator and enter schedule of values

• Review of contracts before submitting for signature and approval

• Order rental equipment or materials as requested by journeymen or project managers

• Ensure rental equipment has been returned in a timely manor

• Oversee team manpower with assistance from the PM's

• Prepare and upload any plans or documents to Project Management system as requested by PM or journeymen

• Assist in preparations for meetings and presentations

• Pull permits

• Manage your team's shipping and receiving area

• Manage and control and stay on top of all lighting/gear orders for all projects

• Prepare and obtain all service applications

• Prepare and obtain any energy rebates

• Prepare and track project invoicing and change orders through Procore

• Inform Field team of daily schedule and keep your team's manpower schedule up to date on Project Management system

• Complete all A.I.A. & billing forms and ensure that billings are submitted on time

• Procure all P & L requests for PM's

• Procure all Man Hour reports for PM's

• Obtain travel arrangements for traveling field team members or office staff

• Obtain and return submittals from vendors after PM's have reviewed and approved

• Review field time sheets for accuracy

• Review and approve all payables

• Alert accounting and Office Manager of any field team members that are working on prevailing wage projects, are working out-of-town or working any shift work

• Provide and assist with manpower forecasting for the PM's in Project Management system

• Renew state licenses and track for all states

• Create and deliver panel schedules as-needed

• Prep and prepare all project invoices and ensure they are sent out on time and per the contract

• Ensure Unbilled PO list is cleaned up, accurate and we are not missing invoicing for any of our clients

• Complete city Lighting Compliance/'Comm Check' form when required for projects

• Submitting Close out documents and project warranty letters at project completion

• Assisting PM with Load Calculation Sheets for utility provider

Requirements

Education: High School or equivalent

Experience:

• Construction Experience 1 year (preferred)
• Project Management 1 year (preferred)

Schedule: Monday to Friday

Benefits:

• Flexible schedule
• 401(k)
• 401(k) match
• Dental
• Medical
• HSA
• Life Insurance
• Paid Time Off
• Phone Stipend