Description
Responsibilities:
Create projects in Project Management system.
Gather pertinent information from the PM/Estimator and enter schedule of values
Review of contracts before submitting for signature and approval
Order rental equipment or materials as requested by journeymen or project managers
Ensure rental equipment has been returned in a timely manor
Oversee team manpower with assistance from the PM's
Prepare and upload any plans or documents to Project Management system as requested by PM or journeymen
Assist in preparations for meetings and presentations
Pull permits
Manage your team's shipping and receiving area
Manage and control and stay on top of all lighting/gear orders for all projects
Prepare and obtain all service applications
Prepare and obtain any energy rebates
Prepare and track project invoicing and change orders through Procore
Inform Field team of daily schedule and keep your team's manpower schedule up to date on Project Management system
Complete all A.I.A. & billing forms and ensure that billings are submitted on time
Procure all P & L requests for PM's
Procure all Man Hour reports for PM's
Obtain travel arrangements for traveling field team members or office staff
Obtain and return submittals from vendors after PM's have reviewed and approved
Review field time sheets for accuracy
Review and approve all payables
Alert accounting and Office Manager of any field team members that are working on prevailing wage projects, are working out-of-town or working any shift work
Provide and assist with manpower forecasting for the PM's in Project Management system
Renew state licenses and track for all states
Create and deliver panel schedules as-needed
Prep and prepare all project invoices and ensure they are sent out on time and per the contract
Ensure Unbilled PO list is cleaned up, accurate and we are not missing invoicing for any of our clients
Complete city Lighting Compliance/'Comm Check' form when required for projects
Submitting Close out documents and project warranty letters at project completion
Assisting PM with Load Calculation Sheets for utility provider
Requirements
Education: High School or equivalent
Experience:
- Construction Experience 1 year (preferred)
- Project Management 1 year (preferred)
Schedule: Monday to Friday
Benefits:
- Flexible schedule
- 401(k)
- 401(k) match
- Dental
- Medical
- HSA
- Life Insurance
- Paid Time Off
- Phone Stipend