Vendor Research and Contracts Coordinator (Remote)

Competitive Compensation & Benefits Package!

Position eligible for –

• Annual incentive bonus plan
• Medical, dental, and vision insurance with low deductible/low cost health plan
• Generous vacation and sick time accrual
• 12 paid holidays
• State Retirement (pension plan)
• 401(k) Plan with employer match
• Company paid life and disability insurance
• Wellness Programs
• Public Service Loan Forgiveness Qualifying Employer

See attachment for additional details.

Office Location: Remote option; Available for any of the Partners' NC locations.

Closing Date: Open Until Filled

Primary Purpose of Position:

To coordinate and manage the lifecycle of vendor contracts. This includes, but is not limited to, the end-to-end vendor identification and selection process through contract renewal and/or termination. This position supports the organization’s compliance with company policies, state and federal regulations, and contractual requirements related to vendor contracts while assuring alignment with business needs.

Role and Responsibilities:

Planning and Requirements:

• Works with departments to identify business needs, define objectives, vendor criteria and scope of work

Vendor Research and Selection:

• Conducts market research and presents multiple vendor options to internal stakeholders
• Manages bids, quotes, and awards (RFP/RFI), as needed
• Analyzes market trends for cost saving opportunities
• Ensures compliance with procurement policies and regulations
• Partners with a multidisciplinary team of internal stakeholders to negotiate vendor selection, contract terms, including pricing, deliverables, performance metrics, reporting, and timeliness
• Coordinates with Finance for budget approval
• Collaborates with Vendor Management through the contract initiation process of reviewing and approving the vendor prior to contract execution

Vendor Contract Lifecycle Management/Coordination:

• Serves as the primary point of contact and subject matter expert for operational policies, processes and requirements related to vendor contracts management
• Coordinates compliance with vendor contract lifecycle management (referenced below) and related timeframes in collaboration with others across the organization (i.e.: Business Owners, Finance, Legal, IT, HR, Compliance)
  • Includes, but may not be limited to the following categories in contract lifecycle management
    • Contract Administration
    • Planning and Requirements (primary lead)
    • Vendor Research and Selection (primary lead)
    • Contract Initiation, Negotiation & Due Diligence
    • Contract Execution
    • Vendor Contract Onboarding
    • Performance Management
    • Risk and Compliance
    • Contract Renewal and/or Termination
• Maintains a centralized vendor contract database/technology platform(s) and ensure all documentation is up to date
• Assists and/or prepares reports and summaries of contract status and performance metrics
• Provides support and assistance with audits and internal reviews related to contracts management
• Trains and/or assists in training internal staff related to contract lifecycle management

Knowledge, Skills, and Abilities:

• Ability to exercise sound judgment, make effective decisions and resolve problems involving complex and sensitive areas
• Ability to work collaboratively and to solve problems
• Stay updated on industry trends and changes in regulations that may impact contracting or procurement practices
• Knowledge and understanding of vendor procurement, compliance oversight and risk management
• Proficient with Microsoft Office Suite (Access, Excel, PowerPoint, and Word)
• Excellent interpersonal, oral, and written communication skills necessary to communicate with all levels of staff and stakeholders
• Excellent phone and email etiquette skills with strong response times
• Proficient analytical and organizational, problem-solving, critical thinking and conflict management/resolution/negotiation skills
• Effective attention to detail, accuracy, and precision to support research and presentation skills
• Ability to prioritize, plan and organize projects and tasks
• Ability to multi-task and meet deadlines in a fast-paced environment
• Ability to maintain a professional demeanor and composure when challenged
• Ability to function autonomously and as a team member in a multidisciplinary team
• Ability to train by presenting concepts and demonstrating tasks
• Excellent project management skills

Education/Experience Required: Bachelor’s degree in Business Administration, Project Management, Health Care Administration, or related field and 3 years of commensurate experience in vendor management, vendor procurement, or contract administration.

Education/Experience Preferred: N/A

Licensure/Certification Requirements: NA