Development Manager

Development Manager
Classification: Full-Time, Exempt
Department: Development
Reports To: CDO & President [indirect]

Summary of Responsibilities

Identifies and manages the network plan for Taco Bell and Pizza Hut (and any future Brands) in Hawaii.

Documents new sites for expansion via CAPEX Committee approvals within DOA, including the acquisition of sites and negotiate contracts and leases via the Broker of Record, to meet agreed Restaurant Brands Limited (RBL) AOP business growth objectives.

The position is responsible for oversight of the administrative duties for the development and maintenance departments. Including, maintaining the documents related to leases (Lease Eagle), franchise agreements, construction, and maintenance. Procurement lead for both Construction and Maintenance related activities.

Key Accountabilities
• Identify and recommend new sites for expansion of the store network to support brand/s
strategies for business growth.
• Manage overall development expenditure for each project.
• Identify site opportunities.
• Preparation of Capital Approval package including background information and key site
characteristics.
• Prepare property papers for the formal approval of the monthly capex meeting.
• Negotiate and finalise contracts for purchase/lease.
• Instruct and direct solicitors in relation to site acquisition matters.
• Co-ordinate town planning permits and represent the company on matters relating to
zoning and/or specified use permits.
• Liaise with the real estate industry, local councils and other statutory bodies and keep
well-informed on Government regulations, ordinances, property values, competitive
activity and market conditions.
• Maintain contacts with other QSR operators and general developers, which may be of
assistance to the brands.
• Enter and maintain all financial and property related data into Property Database (Lease Eagle).
• Maintain all electronic and hard copy files. Ensure all records new or revised information relating to all leases is updated in the property database.
• Correspondence with landlords.
• Complete rent review process, review terms of current lease document and evaluate outlet-trading performance and identify implications of rent review on outlet.
• Obtain valuation advice as directed.
• If practicable view physical condition of premises and physical condition of premises with R&M
• Follow up renewal documentation with solicitors and submit for RBL execution.
• Develop options and strategies for negotiations of new rent and obtain agreement with CDO and President.
• In absence of agreement, or in dispute, prepare submissions and arrange arbitration on determination with support of external Legal parties.
• Confirm and formalise with Accounts Department the new agreed level of rent.
• Own behavior is consistent with the vision, goals and priorities of RBL
• Effective communication mediums within the function are in place
• Encouraging cooperation with other functions within the Support Centre
• Participate in RBL performance management processes

Payments Management
• Review and approve invoices for payment
• Audit operating expense accounts on a regular basis
• Manage monthly AP rental payments records and process amendments
• Performs notarizations.

Day to Day Oversight of Functional Administration
• Enquiries from Store Manager/Support Centre.
• Repairs and maintenance issues where landlord responsibility, including obtaining owners consent.
• General lease interpretation.
• Statutory authority issues.
• Review insurance schedule
• Responding to account enquiries
• Review annual report property schedules
• Assist in Administration of store closures
• Sets up Purchase Orders for remodels/projects and maintains records.
• Orders new (larger) store equipment, furniture and signage (Hawaii/Guam/Saipan) / follows up for ETA & delivery.
• Receives and maintains records for Case Parts gaskets and parts
• Coordinates office maintenance/repair issues.
• Coordinates Annual Backflow Prevention Assembly testing for specified stores.
• Assists in the coordination of maintenance or construction projects/landlord approvals, outside vendor equipment pick-ups, scheduling and credit card down payments as needed.
• Schedules training classes for techs (technical/safety/renewal certifications)
• Assists Fire Services vendor with signed estimates and scheduling.
• Schedules quarterly Preventive Maintenances.
• Coordinates maintenance vehicle transactions and repairs.
• Processes credit applications for vendor accounts / sources new vendors.
• Sets up & maintains Safety/Maintenance/Parts binders and catalogs.
• Updates and maintains Landlord and Outside Vendor listings.
• Distributes copies of the leases and/or any amendments to Property Works and accounting department.
• Processes updates for certificates of insurance for landlords/property managers/maintains updated vendor certificates.
• Requests approval from the landlords/property managers for larger repair/construction projects. Follows up with required insurance certificates from our contractors.
• Works with landlords and property managers to resolve store / premises issues.
• Maintains building parking records for employees & check-ins for guests/handles tickets and updated information to parking management.
• Processes all new, renewal and terminated RAPIDGate credentials for Pearl Harbor, Schofield, and MCBH.
• Maintains the Mi Fi and cell phone account / handles purchases, and changes on all lines and monitors data usage.
• Maintains Industrial Wastewater Discharge Permits/Records.
• Coordinates the processing of renewal IWDP apps to engineer and County; the compliance documentation submissions for violations and warnings, the updates of grease interceptor pumping frequencies and notification to pumping contractor, and the repairs or replacements of grease interceptors along with permitting.

Working Conditions
General office working conditions with travel required for network development.

Direct Reports
1 FTE and access to part time equivalent.

Employer's Rights
This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Requirements

Good verbal and written communication skills. Competent in Microsoft Office and software applications such as SAP and Lease Eagle

Educational Requirements
Bachelor's degree.

Required Licenses, Certificates or Knowledge