Accounting & Project Coordinator (Temp)

Ironmark Building Co. is looking for a detail-oriented and proactive Accounting & Project Coordinator to support our accounting and operation teams for a five to six-month contract. The first 6-8 weeks of this role will be supporting our accounting team, with remaining portion of the contract supporting our operations team in project administration / coordination capacity. The ideal candidate is highly organized, comfortable managing a variety of administrative tasks, and capable of juggling multiple priorities in a fast-paced construction environment.

We are an award-winning commercial general contractor based in Minneapolis. We specialize in multi-family, mixed use and hospitality projects. We have established ourselves as the go-to-firm when it comes to managing complex projects and delivering them to the highest standards. Our portfolio is filled with many success stories, but we are most proud of the strong relationships we have built and continue to grow. Our relationship-centered approach starts with our employees. We look for people who embody our values of hard work, safety, integrity, accountability, and collaboration. We want self-starters who take ownership in their work and value building and maintaining relationships every step along the way. We take pride in our desire to become better every day and providing our employees with opportunities to develop both personally and professionally. Ironmark is committed to excellence and looking for people who will contribute to the companys growth.

What youll do:

Accounting Coordinator

• Sort, scan and file invoices and supporting documents by project and department
• Enter invoice data into paperless routing and approval system
• Update vendor records in ERP systems
• Data entry of credit card expense reports
• Review vendor statements
• Review and submit state-specific pre-lien notice forms
• Track and review second-tier lien waivers; verify payments to subcontractors and vendors
• Assist Controller & Project Coordinator with wage compliance tracking

Project Coordinator

• Coordinate and document project kick-off and start up meetings; follow up on action items
• Set-up project directories and organize documentation after contract execution
• Collect subcontractor compliance documentation (e.g. licenses, insurance certificates); manage updates through the project lifecycle
• Manage owner and subcontractor change orders from distribution to final signatures
• Assist accounting team in transferring utilities and other project assets to owners
• Assemble final closeout package including O & M manuals, warranties and subcontractor information
• Confirm delivery of all closeout materials to owners and obtain sign-off
• Assist project and field team with miscellaneous requests as needed

Want to get your resume to the top? Take a look at our requirements:

• Excellent computer skills, including proficiency in Microsoft 365 applications (Excel, Outlook, SharePoint, and Teams), Adobe or Bluebeam, and a construction management platform; Procore experience is a plus!
• Exceptional attention to detail, accuracy, and thoroughness
• Strong communication and problem-solving skills
• Strong organizational skills, including the ability to manage electronic documents and data
• Ability to work independently and collaboratively across all departments
• Professional, courteous, and tactful communication skills both in written and verbal communications
• Experience with handling confidential information and data
• Committed to achieving accurate results
• 2-year degree or equivalent business experience

The Next Step:

As a part of the application process, we ask that you submit the following:

• Resume
• Salary Requirements
• Project list that includes project type, cost, and your role (if applicable)

We will not be able to individually respond to all applicants, but if we feel youre a strong match, we will do our best to be in touch within 3 business days. Thanks, and we look forward to hearing from you!

For more information, visit our website at www.ironmarkbuildingco.com.

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