Project Coordinator

Annual salary range noted above based on experience and qualifications. Employees in this role are also eligible for a discretionary annual bonus, up to 5% of their base salary, dependent on both individual performance and company financial results.

Hey! We're Skender, nice to meet you.

At our core, we are builders - of communities, relationships, dreams, and careers. If you asked us to describe Skender, we'd say we're ambitious, humble, and compassionate. We're focused on building lasting partnerships with the right people. Our success starts and ends with our people. That's why we seek out dynamic, high-energy teammates who are eager to learn, ready to take ownership of their careers, and excited to have fun along the way.

Who is Skender?

About 70 years ago, Skender got its start in the basement of our founder's family home. Now, Skender has two locations, our Chicago headquarters and our Indianapolis office, with nearly 400 employees helping us raise the bar year after year.

From humble beginnings to now, Skender has become one of the nation's top 100 construction firms building dream spaces for many of the world's leading brands. In more recent history, we've won 30 best-place-to-work awards from three different organizations, each based on comprehensive workplace evaluations and employee input.

Our team is driven by three core values:

• Proactive: You take initiative, stay curious, and aren't afraid to roll up your sleeves to get the job done.
• Refreshing: You celebrate team wins, show appreciation freely, and always give credit where it's earned.
• True Partner: You thrive on collaboration, ask thoughtful questions, and are fully present and engaged with your team.

If our values align with yours, this could be a great match. We love meeting new people, so we can't wait to hear about you!

Who are you?

We're looking for a Project Coordinator who is ready to take their career to the next level in Skender's Interiors market. Do you enjoy assisting with administration, documentation, and overall organization for a fast-paced Operations team? Great. Are you someone with a go-getter attitude who can assume responsibility and communicate effectively with your team and other internal stakeholders? Even better.

What will you do as a Project Coordinator?

Our Project Coordinators are pivotal players in our Operations team. You'll be responsible for assisting in the administration, documentation and organization of the Operations Department as directed by the Project Manager.

• Create and assist in maintaining accurate project files, adhering to Skender standards and templates. Consistently and accurately update electronic drawings and slip sheets.
• Prepare accurate weekly and monthly meeting minutes and report in a timely manner.
• Track expirations on certificates of insurance and compliance with insurance requirements for each project on a weekly basis. Assist in the tracking of LEED project data and submits high-quality LEED documentation.
• Assemble final project paperwork and submit completed close-out portfolio to client and architect. Ensure project files are archived according to Skender protocols.
• Disseminate ITBs and ensures an effective number of bids are received on time. Act as a liaison between trade partners and Project Managers to deliver award decisions and communicate requests for feedback.
• Accurately maintain Skender databases of vendors, including trade partners and insurance providers.
• Demonstrate thorough understanding of submittal processing in accordance with Skender best practices. Share submittal processing responsibilities with Project Engineers, based on market, project, and schedule expectations.
• Assist the project team with RFI processing in accordance with Skender best practices. Distribute answered RFIs to appropriate parties in a timely manner.

What education and experience are required?

• 2 or 4 year degree is preferred
• Administrative experience is preferred

What skills do we look for?

• Effective communication with internal and external stakeholders
• Advanced organizational and documentation capabilities
• Working knowledge of the bidding/budgeting process based on contract documents
• Intermediate knowledge of profit components and billing standards
• Experience utilizing Procore for scheduling and overall project management, and Sage for estimating
• Working knowledge of building construction components and systems for conceptual budgets
• Exposure to and general understanding of quantity take-offs, qualification of subcontractor bids, scheduling, general conditions and any project constraints or coordination issues

What's included in our Employee-First Benefits package?

• Skender pays 100% of the premium for health insurance (medical, dental, & vision)
• Annual deposit into health savings account
• Retirement plan with 100% match up to 5% of gross earnings
• Tuition reimbursement for continued learning opportunities
• Employee referral program
• Wellness incentives
• Paid time off
• Parental leave for mothers and fathers
• Free employee assistance program services
• Free short- & long-term disability insurance
• Community involvement

EEO

At Skender, our values guide our behavior and shape our actions. Our promise is an authentic commitment to equality, opportunity, and a respectful work environment for all. We embrace individuality and listen to diverse voices. We believe that hiring those with different experiences and backgrounds, ultimately enhances our expertise as an organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This statement applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.