Construction Management Administrative

Job Summary:

We are seeking a motivated and detail-oriented Construction Project Assistant to support our project management team in the planning, coordination, and execution of construction projects. This is a hands-on opportunity to gain valuable experience and insight into construction project management, working alongside experienced professionals in a fast-paced environment.

This is NOT a remote position. This role is located in Plymouth or Otsego, Minnesota.

85% - Administrative Assistant: Provide daily administrative duties for the Major Projects team. This position monitors records and filing, types up documentation, and schedules and coordinates meetings.

15% - Sales Support: Provides sales support to the Major Projects team.

Essential Duties and Responsibilities:

Administrative Assistant:

• Assist project managers in daily coordination of construction activities and project documentation
• Monitor project progress and help prepare regular status reports.
• Attend meetings, take minutes, and support communication between team members, subcontractors and vendors.
• Help track project schedules, budgets, and deliverables.
• Organize and maintain project files, drawings, permits, and other documentation.
• Conduct site visits to observe construction progress, ensure compliance with safety protocols, and
• document field conditions.
• Support procurement of materials and verify deliveries.
• Assist in change order tracking, RFIs, and submittals.

Sales Support:

• Interface with branch to ensure cohesion in projects.
• Assist with marketing projects and to meet deadlines.
• Prepares quotes, contracts and RFP/RFI responses for potential customers.
• Maintains all quote documentation with accurate pricing and configurations.
• Maintains all sales demonstration tools and applications.
• Maintains up-to-date awareness of company activities, industry trends and government regulations.

Education and Experience Requirements:

• Currently pursuing or recently completed a degree in Construction Management, Civil Engineering, Architecture, or a related field.
• Basic understanding of construction methods, terminology, and project lifecycle.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with construction software (e.g., Procore, Bluebeam, AutoCAD) is a plus.
• Strong communication and organizational skills.
• Ability to work independently and as part of a team.
• Willingness to work on-site and in an office setting.

Required Skills/Competencies:

• Self-Driven
• Strong Time Management Skills
• Proficiency in MS Office Suite
• Technical Capacity.
• Strong Written and Verbal Communication
• Strong Interpersonal Communications Skills