Construction Project Assistant

The salary for this position is: $4,446.00 - $5,914.00 monthly

Thurston County Central Services Department is looking for a professional, motivated, dependable and qualified individual to join our team as a Construction Projects Assistant.

This position provides a variety of administrative and logistical support for capital construction projects. Working under the direction of the project lead, processes project administrative duties including pre-bid communications, bid preparation, invoice monitoring, skilled secretarial support, change orders, document and information flow, and customer service on projects assigned. It also serves as a back-up to the Information Desk and other departmental administrative tasks as needed.

This is an exciting opportunity to work in a small team environment and make a difference.

Essential functions may include, but are not limited to, the following:

• Supporting several Capital Project Managers, working with other office support staff
• Preparing public work submittals, RFP/RFQ documents, competitive bid packages, advertisements, contractor's meeting notes and minutes.
• Monitoring the bid process for adherence to public works laws as well as providing overall administrative support to the division and department.
• This position will work closely with the other Administrative Assistant I in the project team.
• Working closely with the public and clients to explain detailed regulations and procedures; assisting clients in completing complex forms and applications; and maintaining related records and reports.
• Composing letters and memos. Independently preparing, formatting, and coordinating complex packages such as agenda items, contracts, change orders, and bid documents. Utilizing a variety of software, including desktop publishing packages, to create documents, brochures, information packages, presentation items, and various other products.
• Compiling and updating automated files, designing, or modifying formats for records processing, programming minor changes on the department/office computer system. Maintaining a wide variety of complex records, such as preparing technical, statistical, and narrative reports relating to operation of work unit, or keeping a set of fiscal records for work unit.
• Performing a variety of coordinating activities for supervisor; relaying and obtaining information from other County departments and outside agencies. Arranging meetings, itineraries, and calendars.
• Assisting in the development and drafting of department/office procedures.
• Performing basic accounting tasks as needed, such as compiling and maintain records.
• Assisting in scheduling and logistics.
• Serving as back up to technical or support staff (Information Desk, mail, etc.) as needed.

To view the full job classification, click here:

WORKING CONDITIONS:

• Work is generally performed indoors in an office environment.
• Manual dexterity is needed to operate a computer keyboard.
• Lifting and carrying of records, files, and other material weighing up to 40 lbs. may be required on an occasional basis.
• Certain tasks may require long periods of standing or sitting, reaching, and bending.
• May be required to deliver items, travel to meetings in the field, and operate County vehicles.

WHO WE ARE:

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each persons talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values.

WHAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit for more information.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
• Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA ) : Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid.

Why youll love it here: Thurston County is located between Seattle and Portland in Western Washingtons South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmers markets, kids activities, history, and art events. Discover more about life in Thurston County at We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.

QUALIFICATIONS:

• High School Diploma or GED and one year of college level coursework in office support, general business, or another closely related field.
• Three years of general office experience, with at least two years in a senior level office support position which includes experience independently coordinating projects and creating complex documents and reports. Additional experience may substitute college education year for year.
• Ability to use computer equipment and related software programs is required.
• A current Washington State Driver's License may be required.

DESIRED SKILLS:

• Experience in providing administrative support to capital/public work construction projects.
• Experience with public works submittals, Requests for Qualifications/Proposals (RFQs/RFPs), Change Order and Invoice tracking.
• Experience working for government.
• Proficient with Microsoft Office including Microsoft Project, Word, Excel, and Outlook.
• Proficient with Adobe Pro, Bluebeam and AutoCAD.
• Thorough knowledge of general office practices.
• Ability to interpret and apply program information in making work decisions and supplying information to others.
• Ability to maintain records and prepare narrative or statistical reports.
• Ability to work independently and make appropriate decisions regarding work methods.
• Ability to communicate effectively both orally and in writing.
• Ability to successfully work in a small team environment.
• Ability to prioritize and multitask.
• Positive attitude and team player mentality.
• Experience using Laserfiche to scan and organize digital documents.
• Experience working in at Info/Reception Desk and/or Mailroom as part of back-up functions.

OTHER RELATED RECRUITMENT INFORMATION:

Questions about this recruitment? Please contact: Jettie Silva-Chojnowski, Administrative Services Manager, ..., ...

This position is:

• Represented by a union
• Eligible for benefits
• Eligible for overtime under the Fair Labor Standards Act (FLSA )
• Contingent upon passing a security background investigation

Items requested for consideration:

• Application
• Resume
• Letter of Interest
• Professional References (3) to include current and past supervisors

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston Countys Human Resources, at .... Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or ...) to connect with Washington Relay.